Home Affairs Portfolio Committee Presentation

Home Affairs Portfolio Committee Presentation
EASTERN CAPE MS S LUSU 13th September 2011

INTRODUCTION & BACKGROUND
Eastern Cape is the second largest Province in the RSA in terms of surface area, covering km² of land, is ranked third in RSA in terms of population which stands at It is vast, rural, has farming & mountainous areas, administrative areas, traditional authorities Most of the economic activity happens in the Nelson Mandela Metro & Buffalo City Metro, where the two IDZs, East London & Coega are & where the multinational motor companies Mercedes Benz SA in East London, VWSA, GMSA & Ford in the Nelson Mandela Metro are operating, thus a huge demand for permitting in the areas The Eastern Cape has a high unemployment & high poverty rates The capital of the Province is Bhisho & most of the economic activity happens in the Nelson Mandela Metro & East London, where the two IDZs, East London & Coega are & where the multinational motor companies Daimler Chrysler in East London, VWSA, GMSA & Ford in the Nelson Mandela Metro are operating, thus a huge demand for permitting in the areas The Karoo interior is an important sheep-farming area & the challenge is that the Industry exploits Lesotho citizens for cheap sheep shearing. The Inspectorate component is closely monitoring this & the Corporate permits provided. Angora wool is also produced here The road infrastructure in the province is not too good & this leads to high rate of repairs to the mobile trucks that are overwhelmed by the gravel roads they have to travel on in order to bring services closer to the people

PROVINCIAL MANAGEMENT & DEMARCATION – NEW OPERATING MODEL
Mr GG Mabulu Provincial Manager Alfred Nzo District District Manager Operations Vacant Joe Gqabi District O R Tambo District Mr T Mnunu Dr TR Johannes Director Finance & Support Services Chris Hani District Amathole District Mr L Myataza Buffalo City Metro Cacadu District Nelson Mandela Bay Metro Ms S Lusu Offices & Port Managers 7 offices 1 POE 5 offices 12 offices 1 DMO 10 offices 6 offices 4 offices 1 Refugee Office

SUMMARY OF THE CURRENT FOOTPRINT FOR THE EASTERN CAPE PROVINCE
Overview of footprint per type of DHA service point (SP) TYPE OF OFFICE DHA current footprint Operational Non Operational due to accommodation challenges Local Office Large ( former RO) 6 Local Office Average ( former DO) 24 Local Office Small (former PSP) 36 12 Refugee Reception Centre 1 Health Facilities (HSP) 22 13 Accommodation & IT infrastructural challenges Ports of Entry (POE) 7 4 3 One Stop Development Centre (Dept. of Social Development) Thusong Service Centre (TSC) 29 3 (2 DO operating from Thusong Centres

DISTRICT MUNICIPALITY POPULATION FIGURES
DISTRICT MUNUCIPALITIES POPULATION Nelson Mandela Metro Cacadu DM Buffalo City Metro Amathole DM Chris Hani DM Alfred Nzo DM Joe Gqabi DM O R Tambo DM TOTAL POPULATION EASTERN CAPE

DHA FOOTPRINT Eastern Cape has 6 District Municipalities, 37 Local Municipalities & 2 Metropolitan Councils Out of the 37 Local Municipalities (Umzimvubu, Mbizana, Ntabankulu, Matatiele, Senqu, Maletswai, Elundini, Gariep, King Sabata Dalindyebo, Nyandeni, Port St Johns, Mhlontlo, Ngquza Hill, Great Kei, Amahlathi, Mbhashe, Mnquma, Ngqushwa, Nkonkobe, Nxuba, Camdeboo, Blue Crane, Ikwezi, Makana, Baviaans, Ndlambe, Sundays River Valley, Kouga, Koukamma, Lukanji, Emalahleni, Intsika Yethu, Inxuba Yethemba, Inkwanca, Engcobo, Sakhisizwe, Tsolwana) & 2 Metros (Buffalo City & Nelson Mandela Bay), the Department is present in 29 LMs & has 10 operational offices & 4 Ports of Entry in the two Metros There is no presence at all in 6 LMs (Great Kei, Nxuba, Ikhwezi, Baviaans, Sundays River Valley, Koukamma, Inkwanca & Tsolwana) Plans are at an advanced stage for Komga in Great Kei & Paterson in Sunday’s River In Inxuba DHA is part of the plans for the Thusong Centre In the Nelson Mandela Bay Metro, Motherwell District Office will open in September 2011 In Umzimvubu (Mt Ayliff), Elundini (Maclear), Sakhisizwe (Elliot), Senqu (Sterkspruit) Local Municipalities & Buffalo City Metro (King William’s Town) offices will relocate to new premises during 2011/12

Alfred Nzo District Municipality
DHA FOOTPRINT Alfred Nzo District Municipality Local Municipality DHA Presence 7 Offices 1 POE Matatiele Maluti, Qacha’s Nek POE Umzimvubu Mount Ayliff Mount Frere Kwa-Nophoyi TC Ntabankulu Mbizana

Joe Gqabi Local Municipality DHA Presence
DHA FOOTPRINT Joe Gqabi Local Municipality DHA Presence 5 Offices 1 POE 1 Hospital Elundini Maclear Taylor Bequest Hospital Mount Fletcher Senqu Sterkspruit TelleBridge POE Maletswai Aliwal North Gariep Burgersdorp

O R Tambo Local Municipality DHA Presence
12 Offices 1 DMO Office King Sabata Dalindyebo (KSD) Mthatha Mqanduli Viedgesville Qunu Nelson Mandela Academic Hospital DMO Nyandeni Libode Ngqeleni Mhlontlo Qumbu Tsolo Port St Johns Tombo TC Ngquza Hill Lusikisiki Flagstaff DHA FOOTPRINT

According to footprint Tsolwana will have office in Tarkastad
DHA FOOTPRINT Chris Hani Local Municipality DHA Presence 10 Offices Lukhanji Queenstown Frontier Hospital Whittlesea Engcobo Intsika Yethu Cofimvaba Cofimvaba Hospital Tsomo Emalahleni Lady Frere Inxuba Yethemba Cradock Middleburg Tsolwana Inkwanca ( Sterkstroom & Molteno) Sakhisizwe Cala Elliot According to footprint Tsolwana will have office in Tarkastad

DHA FOOTPRINT Amathole Local Municipality DHA Presence 12 Offices 1 DMO Office Mnquma Butterworth Ngqamakhwe Centane Mbhashe Idutywa Willowvale Elliotdale Amahlathi Keiskammahoek Stutterheim Nkonkobe Alice, Fort Beaufort Middledrift Ngqushwa Peddie Great Kei Nxuba Komga in Great Kei needs assessment finalized awaiting confirmation of funds for procurement. Inxuba awaiting finalization of Thusong Centre in Adelaide by Provincial Government

Cacadu Local Municipality DHA Presence
DHA FOOTPRINT Cacadu Local Municipality DHA Presence 5 Offices Baviaans (Willowmore) Blue Crane Somerset East Camdeboo Graaf-Reinet Ikhwezi (Jansenville) Kouga Humansdorp Koukamma (S&drift) Makana Grahamstown Ndlambe Port Alfred Sundays River Valley Sundays River Valley has Paterson & Kirkwood offices however have not been prioritized in the Financial Year

1 Refugee Reception Office
DHA FOOTPRINT Metros Local Municipality DHA Presence 6 Offices 1 Harbour Buffalo City East London Mdantsane King William’s Town DMO Prov Office Zwelitsha Frere Hospital 4 Offices 1 Refugee Reception Office Nelson Mandela Bay Uitenhage Cleary Park Port Elizabeth Motherwell Refugee Reception Office Dora Nginza Hospital Nelson M&ela Bay will also have office in Njoli, Booysens Park, while in Buffalo City there will be offices in Zweliy&ila, Duncan Village

STAKEHOLDER FORUMS DISTRICT MUNICIPALITIES FUNCTIONALITY .
Nelson Mandela Metro Stakeholder Forums is not affected after Elections, last meeting was on 8 July 2011. District Cacadu Forum is affected, need to be reviewed Sundays River LM Not affected Makana LM Ndlambe LM Affected, need to be reviewed Koukamma LM Not affected, New Mayor is the Chairperson of the Forum Kouga LM Camdeboo LM Ikwezi Baviaans Blue Crane .

Buffalo City Metro Arrangements to convene a meeting in order to pave way forward did not materialize within the quarter Amathole DM Both Chairperson & Deputy Chairperson are out, no meetings were held since the elections Amahlathi LM Still waiting for deployments to Exec Com by municipality.as this is one of the municipalities which has its chairperson gone. Great Kei LM Mr Blom, chairperson on & he indicated that he is still arranging a meeting & will advise of the date thereof Mnquma LM No meeting after LGE but Cllr Sinuka was approached before the elections to further engage with the newly elected Executive Mayor & Speaker in order to fast track the issue of the stakeholder forum in the LM Ngqushwa LM Both Chairperson & Deputy are out. A meeting was held between the Secretary DHA & the PRO in order to submit a request the municipality to deploy for chairmanship. This will assist in arranging a meeting for the way forward. A letter was then written to the municipality & no response received so far from the municipality

STAKEHOLDER FORUMS DISTRICT MUNICIPALITIES FUNCTIONALITY . Nkonkobe LM
Meeting scheduled for 21st June 2011 was not a success because the chairperson was not available on the day. The purpose was to table the constitution for signing & also to pave way forward in terms of introducing the forum to the newly elected political principals. Nxuba LM The executive was from CDWs & they are back, but no meeting has been convened ever since the LGE Mbhashe LM No meetings were held since the LGE Chris Hani LM Both Chairperson, Deputy & PRO are out, no meetings have been held since the LGE Engcobo LM All executive members are back & the meeting was scheduled for to pave way forward & a plan of action. Inkwanca LM Stakeholder Forum needs revival, all executive members are out Intsika Yethu LM The Chairperson is out & has now been replaced .

Inxuba Yethemba LM Chair & deputy chair- out – need revival. Sakhisizwe LM The executive is all back & the meeting held on to have plan of action & introduce the forum to the newly elected mayor. Tsolwana LM Chairperson is out Lukhanji LM Chairperson & Deputy back & Chair to indicate date of meeting. Emalahleni LM Chairperson is no longer a councillor. There were 2 invitations sent out but both meetings were unsuccessful O R Tambo DM A meeting was held King Sabata Dalindyebo LM Two meetings were held during the quarter – 11th & 13th May Mbizana LM A stakeholder forum meeting was held on 30th June Ntabankulu LM The chairperson is out & there have been no replacements as yet. Meeting is scheduled for July. .

Ingquza Hill LM Two stakeholder forum meetings were held, 11th April & 2nd June Gariep LM Although there were no changes in the membership of the forum, there were however no meetings held Mhlontlo LM There have been changes in the membership of the forum but a meeting has not yet been convened Port St Johns LM Ny&eni LM Matatiele LM Umzimvubu LM Elundini LM Senqu LM Maletswai LM .

IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECT
SCHOOL REPORT: APRIL - JUNE 2011 PROVINCE Targeted Number of schools to be visited No of Schools Visited Number of applications collected Number of ID issued Eastern Cape 363 High schools Junior High school JSS Matriculants JSS TOTALS 538 8 765 3 303

ID APPLICATIONS STATISTICS – APRIL TO JUNE 2011
MONTH 1ST ISSUE RE-ISSUES TOTAL April 11 848 7 042 18 890 May 11 571 8 621 20 192 June 7 926 6 341 14 267 31 345 22 004 53 349

PASSPORT APPLICATIONS - STATISTICS
PASSPORT TYPE NUMBER OF APPLICATIONS Tourist Passports (NORMAL) 4 131 Child Passports 839 Official Passports 274 Maxi Passports 26 Temporary Passports 1 552 Emergency Travel Certificates 17 TOTAL 6 839

LATE REGISTRATION OF BIRTHS (LRB)- STATISTICS
ITEMS NUMBER OF APPLICATIONS Closing balance of LRB cases as at 31 March 2011 1 672 Number of LRB applications received (April-June) 5 136 Number of applications approved 5 515 Number of applications rejected 80 Number of applications referred to IMS for investigations TOTAL NUMBER OF APPLICATIONS ON H& 2 254 Analysis of LRB cases per DM OR Tambo, Joe Gqabi & Alfred Nzo:1340 Buffalo City Metro, Amathole & Chris Hani: 554 Nelson Mandela Metro & Cacadu: 360

DUPLICATES CASES - STATISTICS
ITEMS NUMBER OF APPLICATIONS Duplicates cases as at 30 June 2011 110 Number of new duplicate cases received (April-June) 290 Cases referred to HO for issuance of Identity document 268 Number of unfinalized cases 230 what are the causes of duplicates Duplicate application of enabling documents False /fraudulent registrations for social benefits Change of particulars (i.e DOB, forenames& surnames SASSA also creating numbers that cause duplicate, for those who claimed that they do not have IDS- for pension grant False information given by clients, whereby the client has already been allocated with an ID number, When ID is lost someone applied using somebody else’s ID number

Number of unfinalized queries (carry over from previous month) 1 892
QUERIES - STATISTICS ITEMS NUMBER OF APPLICATIONS Number of unfinalized queries (carry over from previous month) 1 892 Number of new queries received 1 078 Number of finalized queries Number of unfinalized queries

Accommodation at health facilities
The following hospitals have accommodation: Dora Nginza, Greenacres, St Georges, Port Alfred, Settlers, Kouga, Cuyler, Provincial Mercantile Hospital – space has been identified, but not secured, therefore not connected but application forms are being collected. Victoria Hospital – still negotiating accommodation Network infrastructure challenges – Nompumelelo, Cala, Lady Grey, All Saints, Madwaleni, Willowvale & St Dominics Hospital Region 1: 17 Centres – from the 11 connected only 2 are fully operational & 2 full-time staff deployed at Nelson M&ela & St Patricks Hospital

MEMORANDUM OF UNDERSTANDING (PARTNERSHIPS)
There is partnership between DHA & SASSA on anti-corruption – birth registration

IMMIGRATIONS STATISTICS
PORT CONTROL STATISTICS PORT Arrival Departure TOTAL RSA Foreigner TelleBridge POE 6 989 12 245 7 158 11 461 37 853 Qacha’s Nek POE 5 303 20 630 5 404 19 808 51 145 12 292 32 875 12 562 31 269 88 998

PORT ELIZABETH HARBOUR - STATISTICS
NUMBER OF SHIPS ARRIVAL MONTH Ships IN Ships OUT OPI PERMITS TOTAL Apr-11 19 16 4 39 May-11 34 26 9 69 Jun-11 27 29 3 59 80 71 167

EAST LONDON HARBOUR - STATISTICS
NUMBER OF SHIPS ARRIVAL MONTH Ships IN Ships OUT OPI PERMITS TOTAL Apr-11 22 23 45 May-11 31 26 57 Jun-11 48 75 150

DEPORTATIONS – STATISTICS (APRIL–JUNE)
MONTH Apr-11 Lindela: 81; Direct deportation: 1529 May-11 Lindela: 29; Direct deportation: 855 Jun-11 Lindela: 34; Direct deportation: 836 TOTAL Lindela: 144; Direct deportation: 3220 CENTRALISED COLLECTION POINTS King William’s Town – 37 Port Elizabeth – 48 Queenstown – 12 Butterworth – 3 Lusikisiki – 1 Grahamstown – 2 Graaff Reinet – 1 Mt Frere – 5 Mthatha – 8 Sterkspruit – 18 East London – 9 Qacha’s Nek POE

REFUGEE RECEPTION CENTRE - STATISTICS
RRC- STATISTICS Month New Arrival Extension of Temp Asylum Permits Interviews Conducted Adjudication Unfounded Manifestly unfounded Approved April 306 2 026 862 399 436 27 May 382 1 720 799 402 378 19 June 374 2 568 725 284 413 28 TOTAL 1 062 6 314 2 385 1 085 1 227 64 TOP 5 COUNTRIES FOR NEW ARRIVALS Somali - 94 Bangladesh - 65 Ethiopia - 58 Zimbabwe - 44 Pakistan - 30

HR MATTERS When posts are advertised, people with disabilities are encouraged to apply but responses to the adverts not good at all The Province had currently employed 8 officials with disabilities - 4 males & 4 females With regard to gender, it is work in progress as the Province is at 65% females In terms of race: Africans are dominating at 93.5% Indians are at 0.1% Whites 3.1% Coloureds at 3.3%

STAFF PROFILE AS AT 30 JUNE 2011
LEVEL MALE FEMALE TOTAL 14 1 13 2 4 12 5 11 10 17 9 26 6 7 8 51 73 124 28 42 112 308 420 18 27 3 15 41 56 246 468 714

Total Establishment Filled Vacant Funded % Performance Capacity
PROVINCIAL CAPACITY – FILLED & UNFILLED POSTS AS AT 30 JUNE 2011 Total Establishment Filled Vacant Funded % Performance Capacity 863 714 149 83 NB July - filling 107 posts (FOC level 6) September - filling 41 posts (27 CAC, 10 SAO Finance, 4 AC for hospitals) – recruitment process finalised awaiting approval of submissions for recommended candidates

PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTION PERFORMANCE AGREEMENTS PERCENTAGE (%) Performance Agreement signed (SMS) 2 (3) 67% Performance Agreement signed (non-SMS) 286 (711) 40% TOTAL 287 (714) 40.2%

PERFORMANANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTION PERFORMANCE ASSESSMENTS PERCENTAGE (%) PMDS conducted (2010/11) 553 (714) 77% PMDS conducted 2011/12 (Q1) 203 (714) 28%

STAFF DEVELOPMENT MONTH TRAINING CONDUCTED EQUITY RACE APRIL
Strategic Plan Workshop Permitting Workshop Males: 5 Females: 5 Africans: 9 Indians: 1 JUNE Pubic Service Induction: 20 DHA Induction: 20 Marriage Workshop: 2 Males: 10 Females: 10 Females: 2 Africans: 20 Coloureds: 1 White: 1 TOTAL Males: 15 Females: 15 Africans: 29 Whites: 1

EMPLOYEE WELLNESS KEY AREA ACTIVITIES
Compliance to Wellness plan & activities Preparations for the choir competition – June Preparation for Women’s Month activities Youth Month Activities Monitoring morale & wellness of officials Managers continuously ensure that the wellness of the officials is the key & alternative office accommodation is sought to comply to OHS matters

PROVINCIAL FINANCES – BUDGET & EXPENDITURE
BUDGET ITEM Budget 2011/12 Actual Expenditure YTD (R) Outstanding Commitments Total Projected expenditure YTD Savings/ Overspending Expenditure (%) R 1 2 3 (2+3) (1-4) (4÷1) Compensation of Employees 151,069,209 48, 248, 213 369,576 48,617,789 102,451,420 32 % Goods & Services 23, 539, 000 3,392,338 2,720,139 6,112,477 17,426,523 26 % TOTAL 174,608,209 51,640,551 3,089,715 54,730,266 119,877,943 31 % 27

PROVINCIAL FINANCES – REVENUE GENERATED 01 APRIL TO 30 JUNE 2011
Alfred Nzo, OR Tambo & Joe Gqabi DMs - R Cacadu & Nelson Mandela Bay Metro - R Chris Hani, Amathole & Buffalo City Metro R Qacha’s Nek Port of Entry - R35 000 Tellebridge Port of Entry - R25 500 TOTAL - R

ASSET REGISTERS & ASSET MANAGEMENT
The Provincial Asset Register is ONLY updated through the Director: Finance & Support Office This ensures the relevant changes are effected & communicated to HQ from a central point Quarterly asset verification will be undertaken to ensure assets are efficiently & effectively accounted for Asset Management training will be conducted in-house to ensure all relevant role players are educated & kept up to date Each Region has appointed Asset Controllers to ensure compliance with PFMA

Number of vehicles in the Province 118 100%
FLEET MANAGEMENT KEY AREA NUMBER PERCENTATAGE Number of vehicles in the Province 118 100% Number of vehicles involved in accidents 16 14% Number of vehicles not utilized 12 10% Number of Functional vehicles 90 76% Number of mobile offices 17 Number of Functional mobiles 7 41% Number of dysfunctional mobile 10 59%

CORRUPTION PREVENTION & PROSECUTION
KEY AREA NUMBER OF CASES Opening balance of cases as at 31 March 2011 330 Number of New cases RECEIVED (April-June 2011) 2 Arrests (3 public members & 2 officials) 5 Projects driven investigation to address Corruption 1 - DHA/SASSA Collaboration Hearings held as at 30 June 2011 Closing Balance 337 NATURE OF CASES Aiding & abetting: 117 Alleged fraudulent birth certificates: 215 Alleged false registration of marriage: 5

LABOUR RELATIONS CASES
KEY AREA NUMBER OF CASES OUTCOMES Fraudulent Marriages & registration of births 2 Finalized - dismissed Misuse of government vehicle Still under investigation Abscondment 1 Fraudulent registration of births 3 Fraudulent Marriages Closing Balance 8 NATURE OF CASES Fraudulent marriages: 2 Misuse of government vehicle: 2 Abscondment: 1 Fraudulent registration of births: 3

VETTING KEY AREA ACTIVITIES Number of security clearances issued
Confidential Secret Top Secret Total Pending security Clearances Confidential, Secret & Top Secret: 80 currently in progress with SSA Security Clearances Denied 5 – All Secret Number of security clearances forms issued (Z 204) 267 Number of security clearance forms to be submitted to SSA Confidential Secret Top Secret Total

SECURITY SERVICES KEY AREA ACTIVITIES Security Services
Security Services provided by Eastern Guard Security Services The Control security officer visits offices to undertake threat & risk assessments & brief employees on security measures New offices are assessed for security standard compliance with before acceptance Only two office break-ins reported this year Plan to put tight security measures in place Security Awareness No formal awareness conducted to date, but the Control security officer plans to undertake security awareness campaigns, targeting not only new appointees but also existing employees Cash In Transit G4S security company collects revenue in 45 of our offices No incident has been reported to date The intention is to increase the number of offices serviced by G4S

CASH IN TRANSIT KEY AREA Revenue is collected by Cash in Transit – G4S, in all offices except Keiskammahoek, Dutywa, Ngqamakhwe, Stutterheim & Zwelitsha. Offices with high volumes of revenue collection banked daily, while others twice or three times a week Although revenue is collected by G4S there is a challenge of deposit books that are not brought back to the office in order to prepare for the next banking. This issue was addressed with Service Provider Management & has promised to rectify the error

Achievements Issue Achievements What has improved
Filling of priority posts Filling of 1 Director posts (Finance ), 2 x Deputy Director posts, 4 x HR Practitioners, Control Security Officer, 3 x Local Office Managers (ASD), Advertisement of 140 Civic Services’ posts & finalisation of the recruitment process for all Advertisement of 10 Finance posts Offices & mobile units capacitated & Service delivery levels improved Reduction in number of complaints New office accommodation Relocation of Butterworth Local Office to a state owned building Improved access of services to the community School Project Out of the 363 schools targeted for the quarter, 538 were visited Ensured that learners writing matric are issued with IDs as required by the Examination regulations Queue Management System Port Elizabeth Regional Office Time spend in queues is less Birth registrations For the quarter the Province has set a target of birth registrations & as at end June births under 30 days were registered. This has ensured that registration at birth is the only point of entry to the National Population Register

Challenges Issue Challenges What has been done Stakeholder forums
Most of the forums affected by Local Government Elections outcomes & need to be reviewed Securing meetings with the Honourable Mayors & the Speakers for revival of the Stakeholder Fora Amendments & Duplicate cases Taking too long to be resolved Referred to Nodal points at Headquarters for intervention Office Accommodation Office accommodation not conducive, most critical areas Middledrift , Dutywa, Matatiele, Sterkspruit, Mount Fletcher, Maclear, Mount Frere & Bizana Plead with NDPW for business unusual in terms of procuring accommodation. Mobile trucks Non functionality resulting to certificates not issued on the spot Services providers to be outsource with in the Region or Province

Challenges Issue Challenges What has been done
Health Facilities The space offered is being shared with Health Officials & the IT infrastructure is not compatible to DHA IT Space: nothing much can be done as DHA relies on Department of Health Refusal of some hospital Management to connect DHA in their network & the option is to connect via ADSL line.

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