1. South Florida SharePoint Users Group
Introduction

2. Chuck Hughes – Admin/Arch.
Senior Consultant: SharePoint Architect - Auxis
SharePoint Training Instructor - PC Professor
Been working with SharePoint since SharePoint Team Services
SharePoint Work
Education
Department of Defense
Bachelors in Computer Info Tech
NationsRent
Masters in Computer Info Sys
Woolbright Development
(In-Progress) PhD in Info Sys
Proctor & Gamble
Disney/ACS
Benihana’s
Crispin Porter & Bogusky

3. Stacy Draper – Development
Owner, Master Developer – Wild Wires LLC
SharePoint Work
Published Books
SharePoint - MVP
Real World SharePoint 2007: Indispensable Experiences From 16 MOSS and WSS MVPs (Programmer to Programmer)
2007
SharePoint 2003 Advanced Concepts: Site Definitions, Custom Templates, and Global Customizations (Microsoft Windows Server System Series)
Inside Microsoft Windows SharePoint Services 3.0 (Pro Developer) (Pro Developer)

4. The Users
We want to know about you and what your current SharePoint experience is, as well as what you want to get out of these Group Meetings?
Next slide is the Agenda…

5. South Florida SharePoint Users Group
Agenda

6. Agenda 6:10-6:20 – Mission Statement Introductions
The South Florida SharePoint User Group purpose is to provide its members and the public with opportunities for information sharing and collaboration to enhance the communities’ knowledge of SharePoint.
Introductions

7. Agenda 6:20-6:30 – Upcoming 5 meetings Dates Topics (suggestions)
December 4th
January 8th
February 5th
March 5th
April 2nd
Topics (suggestions)
Infrastructure + Business Productivity Online Services
Governance & Planning
Security Modeling
Taxonomy
Branding + Customization

8. Agenda Vendors & Tools Demos(Prospective) Based on Users feedback
Security
Workflows
Web parts
Speakers
Chuck Hughes
Stacy Draper
SharePoint SME Speakers (Future)

9. Agenda Meeting Format Communication
2 Speakers/ 1 Topic (Subject to change)
( min)
SUG Owned
(Format Can Change)
(Topic can be driven by you!)
Communication
Website
LinkedIn
Mailer

10. Agenda 6:40-7:20 – Business Continuity Plan 7:20-7:45 – Q & A
What is BCP?
Planning & Best Practices
Best methods matrix
Preventive Maintenance Planning
Testing & Validating
7:20-7:45 – Q & A
7:45 - Audience Feedback
8pm – Network
Next slide is the Agenda…

11. Business Continuity Planning
Explained!

12. Single Points of Failure
The first line of defense in Business Continuity.
Do not!
Have all your servers running on the same VM
Have all your servers in the same rack/power supply
Do!
Make sure SQL is Clustered
Make sure you have a minimum 2 Front End Web Server
So if one thing fails they all fail.

13. Typical Sever Environments
Demo
Medium Farm
Large Farm
Small Farm
Next slide is the Purpose…

14. The purpose of the SharePoint Business Continuity Plan is to ensure that we have a plan to keep business moving if in the event that the SharePoint is unavailable.
Purpose

15. What is the Objectives?
Ensure a critical business system is operational
Plan of action in case of failure
Plan for business continuity server readiness
People, equipment, processes, and supplies necessary for recovery of the core business functions.
Plan for preventive maintenance & testing
Next slide is the Planning…

16. Senario: Secondary SharePoint instance that is ready to go when needed!
Planning

17. Plan of action in case of failure
The plan is the sequence of events that happens in case of system failure, showing the steps and personnel that will be used to act on using the continue Business Continuity Plan while main system is evaluated and restored.

18. Plan for business continuity server readiness
If the Company Main Portal service is interrupted this is the timeframe for acting on the Company Main Portal Business Continuity plan.
Setting limits
 If downtime exceeds:
30 minutes on during business hours between Mon – Fri, 8am till 6pm
1 hour on off-business hours

19. Plan for Actions Steps
Next would be creating the steps to act upon to initiate the
Examples:
Step 1 – Alert all users via
Step 2 – Take Production Server offline
Step 3 – Ensure that BC server is running
Step 4 – DNS change
Step 5 – Etc…..
Then the reverse steps once the production server is back up.

20. Sample Model
A server running MOSS 2007 and SQL server that can run as our internal Business Continuity Server.
The server needs to have the same or identical hardware specifications to support this method which can all reside on the same server.
Production Portal is backed up (Nightly)
Backup is restored to Business Continuity Server (Weekly)

21. Server Plan

22. Other Model Options Mirrored System
Pros – 100% availability
Cons - Very Complex, Hard to maintain
Microsoft System Center Data Protection Manager 2007
Pros - Recover files in minutes instead of hours, Use advanced functionality at low cost
Cons - Complex
Next slide is the Resources…

23. This area is for the hardware and software requirement information that is needed.
Resources

24. Business continuity team members and responsibilities.
Strategic
Election of members for a Continuity Team board. The members of this team sit as an oversight board to ensure the Business Continuity Plan is being implemented and governed.
Operational
Support staff necessary for recovery of the core business functions. The Members of this team are the required support staff to carry out the plan
Next slide is the Preventive Maintenance & Testing…

25. Preventive Maintenance & Testing
To ensure that this plan is used in a worst case scenario, we have to ensure that the servers are well maintained and tested periodically.
Preventive Maintenance & Testing

26. Preventive Maintenance
Server Updates - needs to be checked monthly
Application Service Packs – needs to be done after the release has been acknowledged and a troubleshooting and back out plans have been established.
Application Hot fixes – Case by case basis depending on the severity.

27. Testing
All too often no one tests their plans for restoring the system, then come too find it does not work.
The Business Continuity Plan: should be tested no less than monthly to ensure smooth transition.
SharePoint Admin Backup & Restore should be done monthly to ensure the backup finishes & to test process
Next slide is the Q & A…

28. Q & A