1. Kickoff Meeting With the Maine GeoLibrary Board February 20, 2008
Strategic GIS Plan & Property Boundary Data Capture and Integration Framework
Kickoff Meeting
With the Maine GeoLibrary Board
February 20, 2008
James Page, PhD
Bruce Oswald, LA
Richard Sutton
James W. Sewall Team

2. What We’ll Cover Today Review project goals and description
Introduce the Sewall Team
Discuss our approach
Discuss work completed & next 4 weeks
Listen to your ideas
© James W. Sewall Company

3. Project Goals
Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative
Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine
© James W. Sewall Company

4. Project Goals
Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative
Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine
Coordination – if we set this up will they be able to sustain it?
(rs): clarify and reassert these focus point as a constrained subset of overall NSGIS criteria;
© James W. Sewall Company

5. Task 1 – Project Description
Review and document status of activities in 2002 Strategic Plan
ID issues and concerns
Update 2002 Strategic Plan relative to status of current projects and new needs
Bring 2002 Strategic Plan into closer alignment with NSGIC Fifty States Initiative coordination criteria
© James W. Sewall Company

6. NSGIC’s Strategic Planning Criteria
Strategic and business plans
A full-time paid GIS coordinator and staff
Clearly defined authority and responsibility for coordination
A relationship with the chief information officer
A tie into national programs
© James W. Sewall Company

7. NSGIC’s Strategic Planning Criteria
Contracting authority and cost sharing mechanisms
An inter-governmental working environment free of "turf wars"
A political or executive champion is involved in coordination
Sustainable funding mechanisms
Statewide coordination efforts that can be a conduit for federal initiatives
© James W. Sewall Company

8. Task 1 – Project Description
Primary Focus:
Coordination of local governments, academia and the private sector
Developing sustainable funding sources
Cultivating political champions to grow support for future geospatial initiatives
Coordination – if we set this up will they be able to sustain it?
(rs): clarify and reassert these focus point as a constrained subset of overall NSGIS criteria;
© James W. Sewall Company

9. Task 1 – Project Description
“Expectations”
Contractor will work with Board and “Identified” Stakeholders to:
Review 2002 Plan
Hold sessions to involve identified and anticipated stakeholders
Research similar efforts in “other comparable areas”
© James W. Sewall Company

10. Project Goals
Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative
Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine
© James W. Sewall Company

11. Task 2 - Research
Identify stakeholder groups to determine how they use parcel maps and deeds registries
Investigate linkages between municipalities and county registry of deeds (ME & other states)
Review collaborative parcel editing technologies
© James W. Sewall Company

12. Task 2 - Research
Research & document existing & announced parcel capture and maintenance initiatives
Review and evaluate current participation and adherence to parcel standards by participating municipalities
Review Resolve 23 and other sustainable funding mechanisms to support development and maintenance of an ILRIS
© James W. Sewall Company

13. Task 2 – Codification (Framework & Specification)
Document parcel maintenance best practices
Articulate property data and transfer protocols and relationships
Produce candidate methods for a universal ID system
© James W. Sewall Company

14. Task 2 – Codification (Framework & Specification)
Consider standards and processes from GOS and National Map perspective
Design a conceptual framework consisting of a political and technical architecture
Produce a functional ILRIS specification
© James W. Sewall Company

15. Task 2 – Promotion
Develop interest and stakeholder support for the initiative
Indoctrinate political champions in “geo-speak” as well as pursuing identified funding sources
© James W. Sewall Company

16. Geographic Scope Strategic Plan update and realignment ILRIS
Address & support all areas of Maine
ILRIS
Strategy development involves 2 Counties & up to 12 municipalities
Final specification accommodates 16 Counties and 490 municipalities
© James W. Sewall Company

17. Sewall Team

18. Project Workflow

19. Task 1 – Review Maine’s Existing Geospatial Strategy
Perform a formal review of the 2002 Strategic Plan, the 2006 Counties plan and other pertinent documents
Review the existing geospatial strategy
Determine differences in these plans, what exists today and the NSGIC coordinating criteria
© James W. Sewall Company

20. Task 1 – Stakeholder Engagement & Needs and Capabilities Assessment
Engage relevant stakeholders both within and outside the Maine GIS community through a promotional campaign
Investigate traditional and innovative funding sources for current and anticipated geospatial activities in the state
Identify and develop champions for Maine GeoLibrary and geospatial initiatives, with special attention directed toward ILRIS activities
© James W. Sewall Company

21. Task 1 – GeoLibrary Strategic Plan Update and Alignment
Use this information to frame discussions at meetings & through surveys to engage the Maine geospatial community
Align the Strategic Plan with the National States Geographic Information Council’s (NSGIC) Fifty States Initiative
Update Maine’s GIS Strategic Plan
© James W. Sewall Company

22. Task 1 – Strategic Plan Update & NSGIC Alignment – Key Deliverables
Produce an outline of the Strategic Plan update
Prepare an initial draft Strategic Plan
Provide a second draft Strategic Plan
Deliver a final Strategic Plan aimed at the core NSGIC coordination criteria goals of multi-jurisdiction coordination, funding source development and political champion cultivation
© James W. Sewall Company

23. Task 2 – Integrated Land Records Information System
Research of Current Parcel Status and Best Practices
Codification of a Conceptual Framework
Codification of a Function Specification
Promotion of Project and Plan
© James W. Sewall Company

24. What Does Task 2 Really Contain?
The development of a method to formalize the:
Capture (municipal, county and state levels),
Integration (attribution for parcels drawn from towns augmented by county deeds registry info linked through book and page),
Maintenance, and
Distribution of Cadastral Data
Develop a plan to promote & implement it.
© James W. Sewall Company

25. Geodata Uptake Stakeholders + Roles
federal
Statewide cadastre
Integrated with
Framework Layer
Attribute set
Reduced to
Minimum for
Distribution
state
Parcels integrated
With GeoLibrary :
Attributes culled
Maine Office of GIS
Implemented by
Private contractors
Survey added to
Georeferenced
Composite
county
Deed Book/Page
reference appended
Full set of assessing
Attributes attached
To parcels
municipality
Municipal GIS
Geodata edited
To reflect change
Implemented by
Regional/County GIS
Private contractors
property
Municipal GIS
Survey performed
Change approved by municipality
Implemented by
Technical Surveyors
© 2008 – jws | rest
Rev

26. Task 2 – Research of Current Parcel Status and Best Practices
Contact current and potential stakeholders; document use of parcel data & attribute requirements
Explore linkages between municipalities and county deeds registries
Investigate chain of title data feeds
Document frequency of updates
Assess best distribution strategies
© James W. Sewall Company

27. Task 2 – Research of Current Parcel Status and Best Practices
Address muni participation in and adherence to ME parcel standards.
Identify business drivers at multiple government levels, in academia & the private sector
Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability
Study legislative precedents for consolidating and managing collection and distribution of land records data
© James W. Sewall Company

28. Task 2 – Research of Current Parcel Status and Best Practices
Address municipal participation in and adherence to ME parcel standards.
Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability best practices & interoperability
Study legislative precedents for consolidating and managing collection and distribution of land records data
Identify business drivers at multiple government levels, in academia & the private sector
© James W. Sewall Company

29. Task 2 – Promotion: Application Examples / Business Drivers
Use parcels/GIS to inform current initiatives
Gateway1
Brunswick NAS BRAC
DECD – Pine Tree Development Zones
LURC Moosehead Rezoning
Wood to Energy modeling – Treegrowth
Mortgage relief visualization
© James W. Sewall Company

30. Promotion of Project and Plan
Wide audience mailings and e-distributions:

31. Schedule

32. Schedule
Will ME Project Team be able to act as proxy for Board in expediting REVIEW iterations?
© James W. Sewall Company

33. Communications Plan

34. Communications Plan
Communications between the GeoLibrary Board and the Sewall Team
Direct communications including all administrative communications – GeoLibrary Project Manager (PM) and the Sewall Team PM
Rich Sutton (Sewall Team – ILRIS Lead) will have direct communications capabilities as well on cadastral matters
Scheduled communications
Bi-weekly project meetings & reports
Monthly Reports
Status reports
Issue reports
Schedule updates
Scheduled Board presentations
© James W. Sewall Company

35. Communications Plan
Communications between the GeoLibrary Board, the Maine GIS Community and other significant stakeholders
Meetings w/State agencies, CIO, GIS professionals
Meetings w/County leaders, Registry of Deeds, GIS professionals
Meetings w/Municipal leaders, assessors, GIS professionals
Meetings w/Academia & Private Sector
Meetings w/Surveyors, Bar and Realtors’ Associations
Forums (Portland, Augusta, Bangor)
Surveys (On-line & paper)
Blog
List Serve
Broadcast s
Project location on website
On-line status report
Schedule of activities
Presentations
Registry of participants
© James W. Sewall Company

36. Work Done to Date
Spoke and gathered input at the ME Society of Land Surveyor’s Conference
Developed Blog site
Scheduled to speak at the ME Municipal Association Technology Conference
Met with the State CIO
Met with Nancy Armentrout & Larry Harwood
Forwarded contract to State for execution
© James W. Sewall Company

37. Work in Next 4 Weeks Designate Project Manager (B)
Announce project (B)
Establish project site on GeoLibrary web site (B)
On-line Registration
Link Blog to site
Post documents to site
Board identifies statewide stakeholders (B)
Develop (S) and distribute Survey (B)
Schedule forums (B)
Provide suitable locations
Announce locations & dates
Call “significant” stakeholders to insure their participation
Schedule meetings
State agencies (B)
Local government (B)
Bar Association (S)
Realtors Association (S)
© James W. Sewall Company

38. What Are Your Ideas?

39. 1. Who do we need to get involved in the study and what’s the best way to get their input?

40. 2. What are the most important things that you would like the statewide GIS coordination to do that is not currently doing?

41. 3. Who are the three most likely political champions for GIS in Maine?

42. 4. What do you believe are the best sustainable funding sources for GIS in Maine?

43. 5. What do you feel would be the greatest BENEFITS of accurate and up-to-date statewide parcels to you and your organization?

44. 6. What is the most important parcel ATTRIBUTE information (i. e
6. What is the most important parcel ATTRIBUTE information (i.e., Ownership, Value, Address, Map/Lot ID, Book/Page ID) you require for your organization?

45. 7. If a single county or regional area could be made available as a PILOT PROJECT as part of this initiative, what county or area would you nominate, and why?

46. 8. What challenges do you anticipate in developing and distributing statewide parcel data?

47. 9. What’s the best way to encourage the towns and counties to work together to create a single, dependable cadastral product?

48. For more input, contact Bruce Oswald at: bruce.oswald@jws.com