1. Session 33 Feedback on the Strategic Direction of the Finance Systems
Welcome to session 33 – FSDF
Presenter: Marchand Hildebrand
Date: 17 March 2015

2. Positioned for success…
Recap 2014 Strategic Direction
Strategy
Road Map
Progress
In this session I will
Recap of 2014 FSDF – I will refreshing our memories on what we presented in this session at the previous UG
Strategy - Then what is our strategic goals and how we intend to achieve these goals.
Roadmap – Going into a more detail level what is on the roadmap for finance
Progress – lastly the development progress that we have made.

3. Recap 2014 Strategic Direction
Roadmap Inputs
New Technology
Road Map
Client Partner Participation
Recap 2014 Strategic Direction
System Usage Statistics
User Group Workshops
Development Proposals
Client Funded Development
Industry Expert Workshops
ADF – application development framework.
Framework for building enterprise applications.
In computer programming, a software framework is an abstraction in which software providing generic functionality can be selectively changed by additional user-written code, thus providing application-specific software. A software framework is a universal, reusable software environment that provides particular functionality as part of a larger software platform to facilitate development of software applications, products and solutions. Software frameworks may include support programs, compilers, code libraries, tool sets, and application programming interfaces (APIs) that bring together all the different components to enable development of a project or solution.
Frameworks contain key distinguishing features that separate them from normal libraries:
Three-tier structure
Client
Application
Database
Model–view–controller (MVC)
Data model
Business Rules
User Interface
Improve the usability of the system
Future proof your investment in ITS Integrator
Improve the scalability of the iEnabler products
Enable the use of web-, cloud- and mobile devices
Improve and enrich functionality

4. Objective Future proof your investment in ITS Integrator
Improve the scalability of the iEnabler products
Enable the use of web-, cloud- and mobile devices
Usability is the ease of use and learnability of a human-made object
Scalability is ability of a system, network, or process to handle a growing amount of work in a capable manner or its ability to be enlarged to accommodate that growth.

5. Usability is the ease of use and learnability of a human-made object
Scalability is ability of a system, network, or process to handle a growing amount of work in a capable manner or its ability to be enlarged to accommodate that growth.

6. Objective Future proof your investment in ITS Integrator
Improve the scalability of the iEnabler products
Enable the use of web-, cloud- and mobile devices
Improve and enrich functionality
Improve the usability of the system
Usability is the ease of use and learnability of a human-made object
Scalability is ability of a system, network, or process to handle a growing amount of work in a capable manner or its ability to be enlarged to accommodate that growth.

7. Strategy Technology Mixture - Oracle ADF-Faces & Oracle Forms 11g
Oracle 11g database & Weblogic Server 11c
Mixture - Oracle ADF-Faces & Oracle Forms 11g
Targeting High Usage Areas for Conversion
Dedicated Development Team
Utilise Industry Experts
Retraining & Reskilling Staff
Adopted the Agile Development Methodology
Continues User Feedback
Agile software development is a group of software development methods in which requirements and solutions evolve through collaboration between self-organizing, cross-functional teams. It promotes adaptive planning, evolutionary development, early delivery, continuous improvement, and encourages rapid and flexible response to change.
Work broken down in sprint
Planning meeting
Back log refinement meetings
Daily stand-up
Sprint Review
Sprint Retrospective
Local software requests
UG Specialist Working Groups
User feedaback

8. Road Map Short Term - ITS Integrator 3 ITS Integrator 4
Client Funded Standard Development
ITS Integrator 4
Medium and Long Term

9. Finance System Enhancements
Session 32 – Asset Enhancements
Neetham Dabideen
Asset iEnabler Enhancements
Web Requisition – Finance / Asset Verification
Bulk Asset Upload
Bulk Asset Write-off’s
Minor Asset enhancements
Session 34 Finance System Enhancements
Presenter - Raymond Schoonraad
Supplier Biographical - BEE
Open Cycles
Trail Balance with Comparative’s
Upload Supplier via web

10. Short Term - ITS Integrator 3
Released
Ad-hoc EFT Payments

11. Ad Hoc EFT Payments

12. Ad-hoc EFT Payments

13. Short Term - ITS Integrator 3
Released
Ad-hoc EFT Payments
Supplier Biographical

14. Supplier Biographical

15. Short Term - ITS Integrator 3
Released
Ad-hoc EFT Payments
Supplier Biographical
Alternate Payment Methods - Vouchers

16. Vouchers

17. Short Term - ITS Integrator 3
Released
Ad-hoc EFT Payments
Supplier Biographical
Alternate Payment Methods - Vouchers
Open Cycles
Asset Enhancements
Minor enhancements

18. Approval Information

19. Budget Allocation Detail – Approval Information

20. Query Request – Item Status

21. Query Request – Route / Department

22. Query Request – Excel Format

23. Short Term - ITS Integrator 3
Released
Ad-hoc EFT Payments
Supplier Biographical
Alternate Payment Methods - Vouchers
Open Cycles
Asset enhancements
Minor enhancements
New
New
New

24. Short Term - ITS Integrator 3
To be Released
Debt Collection Interface (Vericred)
Follow-up Outstanding Orders
Asset iEnabler
Inter Departmental Request
Travel Request
Web Requisition – Asset Verification
Contracts
Commodities & Brands
Asset workshop enhancements
New
New
New
New

25. Short Term - ITS Integrator 3
TVET specific
Printing Schedule of Particulars (SOP)

26. Printing Schedule of Particulars (SOP)

27. Short Term - ITS Integrator 3
TVET specific
Printing Schedule of Particulars (SOP)
Print Student Statement - Account Query

28. Print Student Statement - Account Query

29. Short Term - ITS Integrator 3
TVET specific
Printing Schedule of Particulars (SOP)
Print Student Statement - Account Query
Trail Balance with Comparative

30. Trail Balance with Comparative’s

31. Upload Supplier via web
TVET specific
Printing Schedule of Particulars (SOP)
Print Student Statement - Account Query
Trail Balance with Comparative
Upload Supplier via web

32. Upload Supplier via Web
=CREDITORS_ONLINEAPP

33. Short Term - ITS Integrator 3
TVET specific
Printing Schedule of Particulars (SOP)
Print Student Statement - Account Query
Trail Balance with Comparative
Upload Supplier via web
Management Information
Summarised GLA Data
Account Receivable - Revenue Report
Cash Flow

34. Management Report

35. Management Report

36. Template

37. Cash Flow
Analyse & present using the presentation and computation features of excell

38. Pivot Table
AR Demo

39. Integrator 4
Next release planned to be BETA tested April 2016, the beta partner is not yet decide but we hope to release soon there after
Mixture of Oracle Forms and ADF Faces
Finance - although one team we operate in the two streams SD etc – system closely related to SMS and other finance functions. So the road map essentially is developed in two parallel streams. SO
Looking at SD specifically we have complied our roadmap using the usage statistics, UG proposal ,L/S requests, UG specialist workgroups and industry specialists.
I took the top 100 option wrt usage and extracted the SD options most used.

40. Finance System Enhancements – Int.4
Session 34 Finance System Enhancements
Presenter – Raymond Schoonraad
Account Receivable
GL Query
VAT
Session 35 Finance System Enhancements
Presenter - Clinton Naidu
Cash Book
SD Journals
SD Financials Statuses

41. Student Debtors (SD) Stats
FSAOR2 6
Consolidated Student Statement
FSAO 12
Maintain Student Financial Statuses 4
Maintain Student Banking Detail 7
Query Student Account 1
Maintain Transactions
Student Interaction
Student Account
Looking at slide we can see that these option relates mostly to the Intuitions interaction with student i.e. SD query, fin status and student accounts, account corrections = SD journals, SD statements

42. Student Debtors (SD) User Proposals
Student Account Query
Student Statuses
Fee Maintenance
SD Journals
Display of related info on screens
Usability
Since we started our development request register in 2007 we have captured 84 proposals for SD. If one looks at the topics that keep on recurring the following

43. Student Debtors – Int.4 Student Debtors (SD) Student Account Query
Student Status Maintenance
Linking / Lifting of Financial Statuses
Student Journals
Form layout – can called from other screens
Table Layout – quick capture
Table Layout - bulk load
Spread Sheet Load
Interest Calculation
Payment Agreements
Student Statement / Invoice
FSAO -1 Maintain Transactions
New Option – Quick Capture
FSAO- 10 Maintain Manual Batch Journal
New Functionality if possible – busy with RD
Enhancement of the interest calculation program
FSAO1-2
Option to exclude accounts with zero balances on interest calculation date
Exclude certain account balances (e.g. R99.99) from interest
Exclude statuses linked to S action code or other status codes action BL
Parameter to indicate minimum interest amount to be charged, e.g. if total interest for all account types is
Update payment agreements – FSAO-8
We currently have SD journal – reflects on student statement we no-show, but employers, sponsors want an invoice
Want are revisiting the roadmap is this still relevant
Still Relevant ?

44. Counter System (CT) - Int.4
Internet Payments / EFT’s (ACB)
Distribute Receipt
Distribute Payment CT
Internet payment / EFT
Internet payment – ability to record internet payments in the system and or having a pay methods internet payments with the referencing the payment on the system with the bank statement.
Getting rid on the referencing and use of ACB terminology and outdated references i.e. tape, second action date, test file

45. Cash Books (CB) – Int.4 Cash Books (CB) Maintain Statement Journals
Query Bank Statements
Recreate Bank Reconciliation
Distribute Cash Book Journal

46. Accounts Receivable (AR) –Int. 4
Maintain Invoices (Cancel Invoices)
Debtor Query (No-show’s)
Debtor Biographical

47. Integrator 4 VAT General Ledger (GL) Journal Processing
GL Query - Including Fin iEnabler
Requisitions (Finance iEnabler)
Purchase Orders
VAT
We want to be able to correctly handle a change in rate using the transaction reference date to default the appropriate rate on a taxable transaction.
Centralise the code handle the decision on tax VAT / GST tax and creation of VAT records.
Handle some aspects of VAT such as denied inputs which is currently a manuals action.
Should give us the ability to react much quicker on any change in legislation
Ability to create the VAT201 return electronic format.
Ability to correct the incorrect tax treatment of a transaction post processing but before the transaction is report to the receiver. GL
Although no stat are available on the GL query on the web the are indicators that the option is extensively used.

48. Medium and Long Term Continued implementation of ADF
Maintain Show Indicators
Student Debt / Income Reporting Enhancements
Receipts / Payments

49. Medium and Long Term Subsidy Distribution
Improved Functionality to Implement Tuition and Other Fee Increases.
Cash Flow - Ability to Exclude Earmarked Funding, Releasing Income Based on Cash Received
Procurement Tenders
Automation of Asset Transactions

50. Medium and Long Term Distribute Cash Book Journal Distribute Payment
Asset Surveys
Approvals
Asset iEnabler
Research Administration
Vehicle Tracking

51. Progress CB subsystem - forms converted
Maintain Statement Journals FCBO-1
Maintain Statement Cheq / Dep FCBO-2
Maintain Force-Matching FCBO-3
Bank Statement Reconciliation FCBO-4
Cash Book Transfers FCBO-5
Query Unreconciled Cheques FCBO-6
Reversal of Journal FCBO-7
Maintain Electronic Bank Stmt FCBO-21
Reconcile Electronic Bank Stmt FCBO-23

52. Progress Note FCBO-3 no-longer exist and has been combined with FCBO-2
New Option FCBO-11 MPM Multi process management –
Why dis we do CD first instead of SD or BL.
Because the technology is new we wanted to start with a area of the system that is not to complicated.
Single table structure
The business logic is not to complex but also not to simple
On the development roadmap
Application was re-written in INT 3 the logic and functionality was still fresh to the developers
We needed to increase our knowledge of the new technology usage patterns, layouts standards

53. Progress SD subsystem - forms converted SD Query SD Journals
SD Statuses

54. Progress AR subsystem - forms converted Process Debtor Transactions
Query Debtor Transactions
Maintain no Show Indicators
Cancel Invoices
Maintain Debtors
Because the technology is new we wanted to start with a area of the system that is not to complicated.
Single table structure
The business logic is not to complex but also not to simple
On the development roadmap
Application was re-written in INT 3 the logic and functionality was still fresh to the developers
We needed to increase our knowledge of the new technology usage patterns, layouts standards

55. Progress
GL- forms converted
GL Query {FGLO-8}
Revenue / Expense Query

56. Revenue & Expense Account Query

57. Finance Discussion Forum
Session 34 Finance System Enhancements
Open Discussion Forum
Suggested Topics
GRAP
Preferential Procurement / BEE
Student Financial Statuses
Fee Management

58. Disclaimer
The information, comments and material presented in this presentation are provided for information purposes only. The presentation is not addressing all possible technical or business aspects and does not claim to be complete or exhaustive.
Adapt IT reserves the right to change its business or product development plans as circumstances dictate.
This document may not be reproduced or distributed without the written permission of Adapt IT (Pty) Ltd.

59. Thank you.