1. Data Stewardship Interest Group WGISS-43 Meeting
CEOS Core Document status
NASA, Annapolis, MD, USA 03–06 April, 2017
Mirko Albani, European Space Agency
ESA UNCLASSIFIED – For Official Use

2. CEOS Core Documents STATUS
Preservation Workflow
EO Data Generic Consolidation Process
EO Data Preservation Guidelines
EO Preserved Data Set Content
Purge Alert Procedure White Paper
Glossary of Acronyms and Terms
Persistent Identifiers Best Practice
Associated Knowledge Preservation Best Practices
CEOS Harmonised Maturity Matrix
Appraisal Procedure
Heritage media transcription
ESA UNCLASSIFIED – For Official Use

3. CEOS Data Stewardship Best Practices Document Tree
Policy Documents
Individual organizations' policies (stewardship, access, ...)
EO Data Stewardship Cooperative Framework
Applied to
CEOS EO Space Data Sets
Data Purge Alert Procedure & White Paper
High level framework documents
Applied to
Technical Documents
Preservation Workflow
Glossary of Acronyms and Terms
General guidelines and best practices
Support
Guidelines and best practices on specific topics
Persistent Identifiers Best Practice
EO Data Preservation Guidelines
Preserved Data
Set Content
Associated Knowledge Preservation
CEOS Maturity Matrix …
Technical implementation procedures
EO Data Set Consolidation Process …

4. Document Management Table
Document name
Custodian
Document ID
File name
Current version
Date
Status
Planned release date
EO Data Preservation Cooperative Framework (DSIG Plan)
M. Albani, ESA
None
Presentations
Updated at each WGISS meeting
Q3/2016
Preservation Workflow
I. Maggio, ESA
CEOS/WGISS/DSIG/PW
1.0
03/2015
APPROVED
EO Data Stewardship Glossary
CEOS/WGISS/DSIG/GLOS
EO-DataStewardshipGlossary
1.2
09/2015
EO Data Preservation Guidelines
CEOS/WGISS/DSIG/EODPG
1.1
EO Data Set Consolidation Process
R. Cosac, ESA
CEOS/WGISS/DSIG/GEODSCP
Generic Earth Observation Data Set Consolidation Process
Preserved Data Set Content
R. Leone, ESA
CEOS/WGISS/DSIG/EOPDSC
EO Preserved Data Set Content
Persistent Identifiers Best Practice
K.Molch, DLR
CEOS/WGISS/ DSIG/PIDBP
CEOS Persistent Identifier Best Practices
01/2016
Data Purge Alert White Paper
CEOS/WGISS/DSIG/DPA
Presentation; to be published on WGISS web site. White paper
0.2
n/a
Associated Knowledge Best Practice
CEOS/WGISS/DSIG/AKPBP
Associated Knowledge Preservation Best Practices
0.4
04/2016

5. CEOS Core Documents Updates
ESA UNCLASSIFIED – For Official Use

6. CEOS Documents: Actions from WGISS#42
Associated Knowledge Preservation Best Practices
Implemented comments from WGISS#42 (December 2016)
Circulated and implemented further comments (January 2017)
To be formally adopted at the next WGISS#43.
Updated document will be uploaded on the WGISS Web Site
ESA UNCLASSIFIED – For Official Use

7. CEOS Documents: Actions from WGISS#42
Glossary of Acronyms and Terms
Link the CEOS Glossary to other relevant vocabularies /glossaries including some missing terms.
Updated document being uploaded on the WGISS Web Site
ESA UNCLASSIFIED – For Official Use

8. DEDICATED PRESENTATION
CEOS Documents: Actions from WGISS#42
WGISS EO Data Stewardship Maturity Matrix
Review and possibly simplify the WGISS EO Data Stewardship Maturity Matrix taking into account the DMP Implementation Guidelines.
Verification exercise:
Create a Maturity Matrix based on DMP IG
Verify the WGISS Data Preservation Guidelines with respect to the WGISS EO Data Stewardship Maturity Matrix
DEDICATED PRESENTATION
ESA UNCLASSIFIED – For Official Use

9. WGISS Maturity Matrix: next steps
Topic Presentation and Discussion
Comments & Inputs from DSIG
Assessment of New Drafting Status and Discussion
Issue to DSIG for Review
Comments & Feedback
Final Presentation and Formal Approval v v v v v
Final Issue to WGISS v
WGISS#42
WGISS#43
REVIEW
FINALIZATION
WGISS#44
09/16
10/16
11/16
12/16
01/17
02/17
03/17
04/17
05/17
06/17
07/17
08/17
09/17
10/17
WGISS Maturity Matrix

10. CEOS Documents: Actions from WGISS#42
Persistent Identifiers Best Practice
Landing page:
Update PID Best Practice to include more detailed recommendations with a minimum set of requirements for the Landing Page.
Landing Page identified as place
where data associated information
Will be made accessible to users.
DOI for knowledge:
Not considered (for the moment).
Updated document being uploaded
on the WGISS Web Site
ESA UNCLASSIFIED – For Official Use

11. Persistent Identifiers (PIDs) for Associated Knowledge
Definition in CEOS Persistent Identifiers Best Practices document v 1.1:
[REC_26]: Documents related to a dataset should be linked on the landing page, not as subset PIDs.
Open points for discussion:
Assign PIDs to data associated knowledge (e.g. documents)?
Should we consider all mission associated knowledge?
Should we consider only the mandatory associated knowledge?
Assign a PID only to the associated knowledge permanently archived?
Possibility to loose web abstracts, articles and papers if not permanently archived

12. Conclusion
ESA UNCLASSIFIED – For Official Use