1. Shahrukh Shaikh, District Treasurer
Treasurers
I believe in you!
District Convention 2017
Shahrukh Shaikh, District Treasurer

2. DUTIES - Weekly Pay bills approved by faculty advisor and board
Attend every club & officer meeting
Record expenditures/income
Keep faculty/Kiwanis advisors up to date with financial information
Discuss ideas on ways to fundraise with officers & commit to planning them

3. DUTIES - Monthly Collect funds from club projects
Create a financial report (what was spent this month, on what, for what) for board meetings
Collect dues and send them in
Assist Club Secretary with recording membership on
Host the fundraisers that you planned!
Be sure to highlight that these are not the only duties, but duties vary from club to club.

4. General Duties
Take care of financial transactions involving the school ASB
Attend all events, meetings, Kiwanis meetings, and division/district events
Manage and report club budget and finances
Ensure that dues are paid, collected, and sent in
Plan & host fundraisers
Make sure to submit any charity donations to proper organizations
Train the treasurer-elect
Why is support important?

5. Communication Communicate and work with the club board:
Create an annual budget
Organize fundraisers
Communicate with the school ASB to handle money throughout the year
Communicate with advisors to physically handle money at events and fundraisers
Motivate and inspire members to contribute
Keep all files and records for future use
Why is support important?

6. Effective Fundraising!
Fundraising is key for any successful club.

7. Finance and Fundraising
Plan and organize golden fundraisers for:
PTP, Eliminate Project, Club Dues, Fall Rally, DCON, ICON
Put in ASB Requests for fundraisers as early as possible
Collect, count, record, and store money with adult supervision and help
Record revenue v. expense; Keep all receipts
Provide financial status updates to the club, advisors, and Kiwanis
Important to have good relations with school ASB.

8. Fundraising Tips! Make sure people know what you’re fundraising for
Be excited about fundraising! Show your Key Club spirit, and your stunning smile. Be confident!
Publicize fundraisers with available resources
Morning Announcements, Bulletins, Posters, Flyers, s, Social Media, etc…
Make sure your publicity is eye-catching!
Create a budget for your fundraisers, calculate expenses, and calculate net profit
Work with businesses, other organizations, and the school to raise more money or spread publicity
Be sure to heavily emphasize publication.

9. The Dues Process!
Spend time on this, this is very important!

10. Dues! The Basics Work with Club Secretary to manage membership dues!
Collect and record membership dues!
Promote membership! (Club Rush ALL YEAR!)
Collaborate with club advisor to register members into the online Membership Update Center
Make sure to highlight that dues can be paid all year.

11. $7.00 $4.50 Dues Breakdown International District
Membership card & pin
Administrative budget
International Officers and Board
Youth Opportunities Fund
International
$4.50
Administrative Budget
District Officers and Board
Committee Budgets
Senior Scholarships
District
Remember to explain dues breakdown and that the money ultimately goes back to the members.

12. Additional Dues Information
There is no such thing as maximum membership
Dues are annual! Members must renew their membership every year
Dues are meant to come back to the membership, through the leadership and service opportunities, YOF grants, senior scholarships, and priceless memories. They are worth it!

13. Paying Dues
Create a club roster with the Secretary, and collect dues with the advisor
Start early, and explain why members should pay dues.
You can fundraise to help members pay dues.
Record and deposit finances into your club account (usually with school ASB)
Register members with advisor on the Membership Update Center (MUC)
Although the MUC may be difficult to use, its simply just tedious, not complicated.

14. Withdraw dues money appropriately from the account
Generate an invoice on the MUC
Mail both invoice and check to:
Key Club International PO Box 6069 – Dept Indianapolis, IN

15. Membership Update Center
With your faculty advisor, go to:
Register password ( ed to advisor)
If necessary, reset the password by clicking on the appropriate link and entering the faculty advisor’s

16. Ensure that all club, officer, and advisor information is correct for the new year before updating the roster

17. Update the club roster by adding and deleting members as necessary
When complete, print the computer generated invoice
This is what you will send out with a check when you are mailing in dues

18. Dues Deadlines All dates are received by deadlines
Early bird is not awarded by the district anymore
Clubs that have not paid by September 30th will have their charter revoked.
First Payment Date
October 1st, 2016
Early Bird Dues
November 1st, 2016
Regular Dues
December 1st, 2016
Dues Become Delinquent
December 2nd, 2016
Dues Recognition/Suspension
February 1st, 2017
Make sure that these deadlines are stressed.

19. Troubleshooting
If your advisor does not receive a password after “registering/reset” please Key Club International at or call at
Provide your Club ID Number (H######)
is your best friend!

20. Awards, Grants, Scholarships

21. Awards! Achieved Increased Membership (A.I.M)
This award is based on dues standings from February 1st. Clubs either increasing by 25, 50, 100% will receive a banner patch at District Convention. No forms are needed because records are based from International.
Membership Retention Award
This award is based on whether or not your club has retained the membership count from the year previous. Again, no forms are needed because records are based from International.
These are from KCI.

22. Outstanding Treasurer
Award based on a cumulative performance over the Key Club year
A list of objectives/achievements must be checked off and signed by appropriate officers and advisors
If you complete the checklist and an e-portfolio, you can be recognized as an outstanding treasurer at District Convention!
Urge everyone to apply.

23. Distinguished Treasurer
Award given to the few treasurers in our district who went above and BEEyond in the term
A list of objectives/achievements must be checked off and signed by appropriate officers and advisors
Start compiling your work now so it is easier to create the e-portfolio when the deadline comes closer
Urge everyone to apply.

24. Grants Youth Opportunities Fund CNH PTP Grant
YOF is a fund from KC International that assists in paying for large projects through grants.
Clubs can apply for grants ranging from $200 up to $2000.
ALL grants must be turned in by October 15th!
CNH PTP Grant
CNH offers grants for PTP projects
Up to $250 in grant money
Links provided in the Resources slide
Stress that a grant is literally FREE money!

25. Perks of Grants
Grants are a GREAT way to jumpstart creative service projects
Start working with your board now to see what you could use either the YOF or CNH PTP grant for

26. Scholarships Available to all members and officers
To qualify, you must be a dues paid Key Club member that year
Application forms will be available on the Cyberkey as DCON approaches
District scholarship winners announced at DCON
Promote these to graduating seniors!
Ask for seniors in the room.

27. Treasurer Spotlight

28. Kyleen Vo
Division 02 Kiwis
Region 9
Albany Key Club

29. Wesley Soo-Hoo Division 19 North Pirate Penguins Region 8
CAMS Key Club

30. Resources On the CyberKey Key Club International
Treasurers Manual
Dues Guide
And much more
Key Club International
Treasurers Google Reflector
Advisors, Lt. Governors, and Executive Officers
Make sure people can take a picture/write these down.

31. BEE sure to utilize these resources to their full extent!
YOF Grants:
CNH PTP Grants:
ily/SLP%20PTP%20Grant%20Application.pdf
BEE sure to utilize these resources to their full extent!

32. ? ?
Questions?
Comments?
Concerns?
Go for it!

33. Acknowledgements
The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years.
Shahrukh Shaikh, District Treasurer,