1. eGrant changes
2017 PAFPC

2. Consolidated Application

3. LEA Plan Assurances ESSA requires several assurances for all LEAs
Offering well rounded education
Identify students that are at risk of failing
Provide educational assistance to meet the challenging state academic standards
Identify and implement instructional and other strategies to improve school conditions for student learning

4. LEA Plan Assurances

5. Funding Accountability and Transparency form (FAAT)
Federal Funding Accountability Transparency Act
Embedded in the application
No longer an upload

6. FAAT form

7. Title I changes

8. Targeted Assistance
Focus on well rounded education; using methods and instructional strategies to strengthen the academic program; and use of funds for dual or concurrent enrollment
Added assurances that the school will:
Provide accelerated, high-quality curriculum
Minimize the removal of students from their regular classroom for Title I instruction
Review the progress of Title I children and the Title I program

9. Targeted Assistance

10. Parent and Family Engagement
New assurances
LEA Parent and Family Engagement (PFE) Policy revised and disseminated to parents and family members
LEA notifies parents at the beginning of the school year that they can request the qualifications (Right to Know letter) of the teachers and paraprofessionals
If the LEA receives $500,000 or more and funds remain at the LEA level, must explain how the funds will be used.
Describe how the funds distributed to the schools will be used.

11. Parent and Family Engagement

12. Parent and Family Engagement
If LEA is required to reserve 1%, must use funds on one of five activities and/or strategies
Professional Development
Supporting PFE programs
Disseminating information
Collaborating or providing subgrants
Other activities included in the PFE policy
Assurances for the school level
School PFE policy reviewed and disseminated to parents and family members
Coordination of programs
Training material to parents

13. Parent and Family Engagement

14. Transitions and Coordination
Separated from Homeless section
Added questions for LEA to describe how they will transition students from early education to elementary; middle to high school; and high school to post-secondary.
Transition plans will be required for all Title I schools.

15. Transitions and Coordination

16. Homeless Children and Youth
Added method used to determine set aside
How the homeless liaison was consulted in determining set aside

17. Foster Care Transportation Procedures
Ensure that, if there are additional costs incurred in providing transportation to the school of origin, LEAs will provide transportation if:
The local CCYA agrees to reimburse the LEA;
The LEA agrees to pay the cost; or
The LEA and local (CCYA) agree to share the cost; or
The LEA of origin, LEA of residence, and the placing CCYA agree to share the cost.
LEA assures they will collaborate with local County Children and Youth Agency (CCYA) to:
Develop and implement clear written procedure for how transportation will be provided, arranged, and funded for the duration of the time in foster care.
Procedures must ensure that children will properly receive transportation in a cost-effective manner in accordance with the Fostering Connections Act

18. Foster Care
Transportation procedure assurances:

19. Foster Care
LEAs will designate a POC for the corresponding CCYA, if the CCYA notified the LEA, in writing, that it has designated a POC.
Point of Contact Requirement:

20. Non-public Verification Form
Includes new requirements
This form will be uploaded to eGrants by the LEA
Applications will not be processed until this form has been uploaded

21. Non-public
Type of Instructional Service updated to include ESSA changes
Service Provider choices changed

22. Neglected and Delinquent
Sec. 1414: (SA Applications ) What’s New!
Describes how the SA will, to the extend feasible:
Assist in transition “from correctional facilities to locally operated programs” is now “between correctional facilities and locally operated programs.”
Provide new assurances on a.) procedures to ensure timely re-enrollment/re-entry ; b.)  opportunities for students to participate in credit-bearing coursework.
Note when a youth has come into contact with both the child welfare and juvenile justice systems; and
Deliver services and interventions designed to keep such youth in school that are evidence-based (to the extent a State determines that such evidence is reasonably available).
Providing targeted services for youth who have come in contact with both the child welfare system and juvenile justice system

23. Neglected and Delinquent

24. Data Entry Wizard

25. Homeless Children and Youth
All LEAs must set aside in the Reservation of Funds to support homeless children and youth

26. Foster Care Transportation and Title I
Title I funds is an allowable funding source for transportation, although funds reserved for comparable services for homeless children and youth may not be used for transportation.

27. Carryover and Transferability
Combined in one section
Transferability narrative

28. Parent Engagement Set Aside
Applies to LEAs that receive $500,000 and more
90% distributed to schools
Amount distributed to schools for PFE set aside

29. Non-public Calculation for Equitable Share
Calculated BEFORE any expenditures
eGrants does the calculation
PD and Summer School shares eliminated
PFE and Administrative costs taken out of NP set aside
PFE is taken from the NP set aside but calculated on the entire amount…this is from the guidance.
The LEA applies the proportionate share percentage for services to private school students in question to determine how much it must spend for parent and family engagement activities for the families and parents of eligible private school students.
An LEA may reserve an amount that is reasonable and necessary to administer equitable services. 

30. 1 2 3 4 5 Agency/LEA Test District Wizard Step Reservation of Funds 1
Total Funds Transferred From Title IIA and Title IVA $0
Now includes Title IV 2
Title I Funds Available
$0.00
Will no longer decrease as set asides are entered
TITLE I
TITLE IIA
Other
Other Source
Parent Involvement *
(Set Aside Requirements) $0
Distributed Parent Involvement Amount $0
20% School Intervention
Set Aside $0 $0 $0 $0 $0
Homeless 3
Validation removed due to Non-Public
Equitable Share Calculation
Audit $0
Community Day Programs $0
Indirect Cost $0
District-Wide Professional Development $0
Pupil Transportation $0
Pre-School Programs $0
Program Evaluation $0
Salary and Fringe Benefits Differentials $0
Summer and Intersession Programs $0
State and Federal Liaison $0
Homeless and/or Foster Transportation $0 4
New set aside
Homeless and/or Foster Liaison $0 5
Updated label
Nonpublic Administration Costs $0

31. Back to Grant Application
State and Federal Liaison $0
Nonpublic Administration Costs $0 6
TOTAL $0 $0 $0
Removing Totals
Previous
Next
Save
Validate
Back to Grant Application

32. 1 2 Agency/LEA text Wizard Step Selection of Schools 4 Title I Ranking
Use the table to adjust Total Funds allocations for each building and click Recalculate Funds to update the totals. 1
Removing now obsolete columns
Building
Category
Low Income %
Ranking
Eligibility
Low Income Public Students
Low Income Non-Public Students
Per Pupil Amount
Total Public Funds
Total Non Public Funds
Total Funds
FTE
= Total Allocation – Neglected Funds + Transfers + Carryover (if
redistributed)
Total Funds Available
$0.00
Non-Public Equitable Share
$0.00
= Non-Public Equitable Share % * (Total Allocation – Neglected Funds + Transfers)
Non-Public Set Asides
$0.00
= Non-Public Equitable Share % * Parent Involvement + Non-Public Administrative
Costs
Public Set Asides
$0.00
= (100% - Non-Public Equitable Share %) * Parent Involvement + Public Set Asides
Public Funds Available
$0.00
= Total Funds Available - Non-Public Equitable Share - Public Set Asides
Amount Distributed
$0.00
= Sum of Total Funds column
Amount Remaining
$0.00
= Public Funds Available – Funds Distributed (on SOS 4 table) 2
Displaying additional values to better demonstrate calculations that are taking place
Previous
Mark Section Complete
Save
Validate
Recalculate Funds

33. SOS Summary Display – Step 5
Neglected Entitlement $0.00
Total Public Low Income Funds (Estimated) $259,336.00
Total Non-Public Low Income Funds (Estimated) $0.00
Total Public Share of Parent Involvement Set Asides $0.00
Total Non-Public Share of Parent Involvement Set Asides $0.00
Non-Public Per Pupil Amount $0.00 1
New value for informational purposes
NEW
= (100% - Non-Public Equitable Share %) * Parent Involvement Set Asides 2
Existing value with calculation change
UPDATE
= Non-Public Equitable Share % * Parent Involvement Set Asides 3
New value for informational purposes
NEW
= Total Non-Public Low Income Funds / No. of Served Non-Public Low Income students 4
Removed “Total Non-Public Share of Summer School Set Asides 5
Removed “Total Non-Public Share of Professional Development Set Asides

34. Title II – Supporting Effective Instruction Changes

35. Program description
Expanding all allowable activities

36. Program description
Describe how title II activities will be aligned to state standards
If used for CSR, provide summary of number of teachers hired and grades targeted
Summary of the results of the equity plan implementation and any identified areas of equity gaps.

37. Assurances New assurances
PD and CSR activities are evidence based and expected to improve student achievement
Title II activities used to eliminate achievement gap
Equity Plan
Title II activities are data driven
LEA coordinates title II funds with other local, state, and federal funds

38. Assurances

39. Title IIA Equitable Non-public Share
ESSA requires non-public consultation to include “how, where, and by whom the services will be provided.” 
Non-public allocations will be calculated in your application
Amount reserved for administration and indirect costs claimed to administer both the district and non-public programs________
LEA 5-17 enrollment_______
Total non-public enrollment________
Resulting proportionate share due to non-public schools______
Per-pupil amount_________
Remaining Title IIA allocation reserved for your district________
Describe how the funds will be used

40. Title IIA Equitable Non-public Share
Title II Part A allocations are subject to a non-public equitable share requirement.  This share is calculated based on a proportionate share of your total allocation.  For instance, if you have 100 students that would have attended your district but have chosen to attend a non-public school, the share you would owe the non-public schools would be 10% of your allocation if your district enrollment is 1000.
Charter schools are exempt from this equitable share requirement and may mark the section complete without entering data.
School District Name
Total Allocation
Administration Cost Including Indirect Costs (Total of Public and Non-Public)
Total LEA 5-17 Enrollment 
Non-Public Enrollment
Non-Public Ratio
Non-Public Share of Total Allocation
Public Allocation
Non-Public Per Pupil Amount 

41. Title III - Language Instructions for English Learners

42. Assurances
No changes to Title III - Language Instruction for Immigrant Students
Parent and Family Engagement assurances
LEA provides and implements effective strategies including parent and family engagement
Parents notified within 30 days of the start of school or two weeks after a child is placed in the program
If LEA fails to meet AMAOs

43. Assurances

44. Title IV - Student Support and Academic Enrichment

45. Assurances If receive over $30,000 need to check assurances
20% of allocation of well rounded education opportunities
20% safe and healthy students
Some on effective use of technology
Comply with section
Complete report of how funds are used

46. Assurances

47. Assurances
Assures prioritization of the distribution of funds to schools
If reserving up to 2% for direct administrative costs, describe use of funds

48. Narratives
Describe use of funds spent towards well rounded educational opportunities
Describe use of funds spent toward safe and healthy students
Describe use of funds spent towards effective use of technology

49. Well Rounded Educational Opportunities
Select how the funds will be spent on Well-Rounded Education Opportunities
Describe the program

50. Safe and Healthy Students
Select how the funds will be spent towards safe and healthy students
Describe the program

51. Effective Use of Technology
Select how the funds will be spent on the effective use of technology
Describe the program
Assurance – not more than 15% used for technology infrastructure

52. Performance Goals
Instructions updated to clarify student achievement and other performance goals.

53. Performance Goals

54. eSignature
PDE needs copy of resolutions signed by the Board authorizing one person in the LEA to have the eSignature capability to sign off on grants and applications on behalf of the LEA
Superintendents, IU Executive Directors, Charter School CAO/CEOs
Legal office will review resolutions and persons named. Upon approval, the eGrants team will set that person up with the eSignature capability in the new system.

55. eSignature New Superintendent/CEO/Executive Director
eSignature rights do not transfer to another person
Need to go through process on previous slide for eSignature rights
Contact PDE to have an individual’s eSignature access removed
Contact your RC for the link to the board resolution template.
Information from Terri Porter regarding eSig for “new” people:
They will need to submit a new resolution for any newly-appointed superintendent/CEO--even if it is an Acting or Interim Sup/CEO, if they wish for that person to have e-signature authority until a new Sup/CEO is hired. 
Also, they should be notifying us if they wish to have an individual’s e-signature access removed until we receive the new/updated resolution.

56. Questions??