1. Gradebook point of contact/Parentaccess admin training
Ruby Stiles
OME-RESA
August 2016

2. Today’s Agenda Rollover/Integration GradeBook Admin portion
Teacher portion
New section of OME-RESA’s website
ParentAccess Admin portion
ParentAccess Student/Parent portion
Upcoming changes

3. Rollover
Rollover
Missy started Rollover process after the installation of (7/25/2016)
Students marked as UG
You should refrain from using GradeBook until Integration is turned on

4. Integration
will be sent sometime next week about turning on integration for your district
Important things to remember:
You want to wait to as close to the first day of school as possible so that any schedule changes will reflect correctly in GradeBook
All buildings schedules must be finalized in StudentInformation > Management > School Administration > DASL Options before integration can be turned on for your district

5. GRADEBOOK ADMIN

6. Changes
New Look, New Icons

7. 16.0.0 Changes Set Required Homerooms
Daily Homeroom Attendance setting is no longer selected by default
After integration is turned on for your district, we will set required homerooms for your district
IMPORTANT – If your district uses 1st period or any other period besides homeroom to take attendance, please send a ticket to so that we set this up correctly

8. Yearly Admin tasks

9. Deleting Students
If you wish to delete students out of GradeBook, please remember the following:
Until integration is turned on, all students are marked as UG in GradeBook
You don’t want to delete any student that is in the current school year. Nightly integration will bring them back to GradeBook
This option permanently deletes all data associated with students

10. Staff
Since GradeBook uses login information from StudentInformation, all staff must have a StudentInformation account
StudentInformation accounts will be automatically tied to a teacher record by a process that runs nightly

11. Deleting staff Staff Collection for EMIS closes August 12th
DO NOT delete any staff until after Staff Collection closes
You can disable the staff account

12. Reporting periods
POCs are responsible for editing reporting period dates
Only enter dates for Quarter or Trimester reporting periods
Exam, averages, and final reporting periods are considered virtual reporting periods and do not need dates. These boxes should be gray.
Check GradeBook Range option only for reporting periods that define where assignments should fall such as quarters or trimesters

13. Enter Report Card entry dates
You must set up specific dates in which teachers can enter interim and report card grades for each building
Things to remember:
If you do not specify a time, the system uses 12:00AM as the beginning and ending time
Publish date is used for ParentAccess
Ignore “C” field

14. Grading scales
Please review Grading Scales in GradeBook for each building
There should be no gaps
If there are any changes or corrections, please submit ticket to

15. teacher

16. Changes

17. Changes

18. 16.0.0 Changes Academic Standards Reads live from Service Provider
Standards will be up to date
New improved Search screen for Teachers

19. Academic standards

20. 16.0.0 Changes Student Profile
Alerts from StudentInformation are read live
New critical or life threatening alert
Short term alerts
Displays start and end dates

21. Medical Alerts

22. 16.0.0 Changes Assignment marks
Copy marks or clear marks option in every column
Must have cursor in box for first student

23. Beginning of year teacher checklist

24. Gradebook/studentinformation crosswalk

25. New section of OME-RESA’S website

26. Parentaccess Admin

27. Changes

28. 16.0.0 changes StudentInformation Alerts/Notes
Read live from StudentInformation
Enabled on Page level security
Student Notes
If enabled ability to view:
Medical
Custody
Disability
Miscellaneous notes

29. Page level security

30. Parent side

31. 16.0.0 changes Registration Key Creating new Registration Key
Must select a contact from StudentInformation
If creating keys for an entire school/building
The Primary Contact will automatically be selected for each parent key
Student/ParentAccess accounts are now stored in StudentInformation
Student Key Information
Status drop-down no longer available

32. changes
Student & Parent ParentAccess accounts moving to StudentInformation
All existing accounts will continue to work at the start of the school year
If you had an account last year
Your account will work this year
GradeBook > PA Admin
Still used for account maintenance
Creating new keys and export of account information
Function the same as last year

33. changes
Student & Parent ParentAccess accounts moving to StudentInformation
Data has moved to StudentInformation
Creating New Accounts (multiple accounts)
System will tie accounts to Primary Contact
Creating individual Accounts
User will need to select the contact
i.e. Who is this key intended for

34. Changes
Existing Accounts will be tied to a contact using the following rules:
Only Parent Accounts
If a contact is not already selected for the account
Use the oldest student associated with the existing account
If the Account Last Name matches the Contact Last Name
Then will tie the Primary Contact to the Parent ParentAccess account

35. Changes
Reconcile ParentAccess accounts with a Contact

36. changes
Registration Key

37. changes
Registration Key

38. Changes
Student Key Information > Status removed

39. ParentAccess Student/parent

40. 16.0.0 changes Parent Student Notes If enabled ability to view:
Medical
Custody
Disability
Miscellaneous notes

41. changes
Parent login only

42. Upcoming changes

43. Upcoming changes
Next release supposed to fix software glitches from
Mobile app coming