1. PeopleSoft Training PeopleSoft Nomenclature Account: description of item Department: cost center (funding source) Fund: type of funds, State, student fees, auxiliary Program: intended use of funds Project: sponsored program or grant

2. PeopleSoft Requisition
Procurement Process
P-Card or
Requisition
If under $5,000
and not restricted,
place order with
P-Card
Requirement
If over $5,000 or
restricted create
PeopleSoft Requisition
To Procurement
for Processing
Amount Approval
by Department
Budget Check

3. Procurement Select Appropriate Procurement Process Review Req. Issue
RFQ, RFP, Sole Source
State Use
etc...
Review Req.
Approvals
Who, what,
where, when,
why, how
Issue
Solicitation
Tabulate
Responses
Review Result
with Department
Award and Issue
Purchase Order

4. Procurement to Payment
Requisition
Solicitation
RFQ, RFP, IFB
etc...
Purchase Order
or Contract
Pre-Encumbrance
Encumbrance
Vendor Ships,
Sends Invoice
Receiving
Voucher from
A/P to Annapolis
Expense
Payment from
Annapolis to
Vendor