1. Welcome to the Arrowhead PTA Meeting
October 11, 2016

2. PTA Executive Team Co-Presidents Darcy Iwen, darcymiwen@hotmail.com
Tiffany Wintermute,
Co-Vice Presidents
Allison Fitch,
Colleen Gerlach,
Co-Treasurers
Jennifer Garnick,
Julie Trott,
Secretary
Jenny Wang,
Time to Vote!!

3. Words from the School
Jesse Harrison, Principal

4. Grade Level Updates
Barb Liburdy, 3rd grade & Deb Henderson, 4th grade

5. Fall Fundraiser
Our Fall Fundraiser, “It’s a jungle out there!” will be held October
We don’t ask our students to sell products door to door which means that every dollar donated, benefits our own Arrowhead Hawks. Goal this year is $18k.
Look for the envelopes coming home with your child Monday, October 17th.
Please consider donating during our fundraiser and supporting our school by procuring donations of cash or items from local businesses.
For questions or to volunteer, please Jamie Almond or Kathy Smithers

6. Art Auction & Art Docent Update
Art Docents provide art lessons in their child’s classroom
Still need art docents for following classrooms:
O’Connor (2), Doss, Barnhart, Howe, Ye, Bowker (1)
Art Docent training will take place on October 18th from 6:30-8pm in the library
Possible part of Art Docent job will be to work with classroom and the teacher on an art auction project to be auctioned off in May at Art Night

7. Remaining Open Positions
Spring Fundraiser
Hawk Walk - Day of Coordinator
School Safety
Legislative Liaison
January 16th – WA State PTA Focus Day
April 28-30th – WA State PTA Convention
Room Parents
Art Docents
Stride Trak
WE have 2 large fundraisers – fall and spring. Spring fundraiser is a pass the hat just like the fall fundraiser. Hawk Walk will no longer be the theme of the spring fundraiser but we will still have a hawk walk celebration because kids love it so much. Will need a parent to coordinate that day. Need a school safety chair - Liaison between city/county/school district and Arrowhead PTA regarding traffic/pedestrian/bicycle safety. Stride Trak – web based program that tracks steps and miles - purchased last year. Coach Miller needs a parent to help set it up and get it running. Legislative Liasion – stay informed on all legislative issues, sharing the news with the PTA and possibly attending one or two events throughout the year. Room parent description on next page.
Don’t forget – need to be a PTA member and have a background check on file for all these positions!!

8. PTA Classroom Liaison (Room Parent):
A parent(s) will serve as a communication liaison to assist with:
Disseminating PTA information to the classroom parents and vice versa
Fall and Spring fundraiser
Art Auction Project
Staff Appreciation Week
Coordinate Teacher Wish List
Work with Mid Winter Mixer/Baskets
The parent liaison will not be in charge of the events mentioned above, they will only act as a communication bridge to make sure important information is disseminated appropriately.
Still need volunteers for following classrooms: Wilson, Hurley, Howe, O’Connor, Ye, Henderson, Doss, Mertel, Barnhart, and Lowery

9. Upcoming Events for the Family
Friday, October 21st – Movie Night Featuring Jungle Book
Friday, November 4th – Multicultural Night
Tuesday, November 15th – Family Game Night
Saturday, November 19th – Huskies vs. Arizona State
November 25 – December 16th & January 3-8 – Bellevue Ice Arena
November 28 – December 2nd – Book Fair and Toy Drive
November 28 – December 8th – Healthy Hawks
Friday, December 9th - NW Aerials Parent Night Out

10. Student Enrichment Committee (SEC)
What is it?
How it happens
What’s been done in the past
What has been spent as of today

11. Standing Rules & Minutes
Changed date references to current year where applicable
Sec added reference to Co-Treasurers
Sec. 14C - updated list of Activity Committees
New Sec. 45 – added reference to Standards of Affiliation (SOA), per WSPTA requirement. The SOA is a contract outlining best practices that local PTAs must sign and follow each year.
Approval of Standing Rules (motion required)
Approval of June Minutes (motion required if any changes)

12. Mission Statement
We believe that Parent, Teacher and Student partnerships are essential to create the best learning environment at Arrowhead Elementary School. We want to stimulate a love of learning and school in each student. To achieve this goal we will support student enrichment programs, sponsor family events, provide teachers with funds for classroom materials and encourage parents, teachers and the community to become members of Arrowhead PTA.
(motion required)

13. Goals for 2016/17
Have fun! We’re all in this together for the betterment of our school, children’s lives, and community.
Promote social activities that heighten school spirt, encourage family togetherness, and promote humanitarian efforts within our community.
To increase attendance at our PTA General Meetings in keeping with goal #1.
Help our community understand the Arrowhead PTA’s purpose, goals, use of funds, and interest in new perspectives and ideas.
PTA – Every Child – One Voice
(motion required)

14. Teacher Survey Results
Choice #1 books - We would like to propose $5K going toward books.  
Choice #2 field trips - We do have a budget set up for field trips - $2K.
Choice #3 alternative seating - In order to move forward with this request we will need additional information on types - brands - catalog pictures etc.
Choice #4 - vegetable/herb garden -  We believe we could have this set-up either through a grant or PTA volunteers - however the garden would require semi-annual maintenance.
Choice #5 playground equipment - we would like additional input on specific playground equipment.
The following survey items we are hoping to write grants for - we have a parent volunteer for this position who has a great deal of experience with grant writing and we are excited to get started.  But we need additional input from you to help guide us in the right direction.
Hoping for Grants!! 

15. Proposed Budget Updates
Art Auction – Income increased to $2300 and Expense increase to $2300 from $0 for both.
Class Basket Auction – Income was increased to $1500 and Expense was increased to $500 from $0 for both.
Fall Fundraiser – Reduced income from $39,600 to $18,000. Reduced expense from $1850 to $925.
Spring Fundraiser – Increased Income to $19,600 and increased Expense to $925 from $0 for each.
Net Income Carry-over – Decreased from $3400 to $1600 due to calculating the final figures at the end June.
Pancake Breakfast – Increase income to $1500 from $1000 as we are proposing to not make the pancake a donation only event, but a set family and individual price.

16. Proposed Budget Updates Cont.
School Carnival – Increased income from $2000 to $2950.
School Dance – Increased income from $350 to $500.
Book Grant – The school and teachers have requested books again (#1 on the survey), and we would like to propose to supply the school with $5000 for classroom books, which is approximately $715 per grade level.
Classroom Art – Reduced expense from $3800 to $ However, the additional money was put toward classroom art for the art auction projects.
Staff Funds – Increased expense from $8050 to $8450 due to having more teachers and staff than in

17. Budget Approval Any final questions/concerns?
Re-approve Budget (motion required)

18. Thank you!!! Next PTA Meeting Tuesday, November 8th - 6pm
Thank you to all the Committee Chairs that signed up and are working hard to make sure our kiddos have a fun and memorable experience and to Allison and Colleen for filling the positions!
Thank you to Holly Reed for the Sister Schools Supply Drive work and to Jamie Almond and Kathy Smithers for their work on the Fall Fundraiser!
Thank you to Angela Cummings and Anne Bartol for all the work they do with Membership! We are now at 77%!!
Thank you to our Treasurers Julie and Jenn for handling the unruly task of the budget. ;)
Thanks to Jenny Wang for keeping us all on track!
Thanks to the teachers and Jesse for joining us tonight and for helping with the PTA!
Thank you to Sara Zeller and Emily Higson for the constant work with the weekly highlights!
Thank you to Amy Wallace and Shannon Stone for all the yummy popcorn!
Thank you to Julie Westerbeck for chairing Drama Club and to Stacey Wood for chairing Chess Club.
Thanks to Lori Ulm for the awesome hospitality!
Thank you to Angela Cummings, Allison Fitch, and Barb Liburdy for updating the teacher wish lists!
Next PTA Meeting Tuesday, November 8th - 6pm