1. N922 Community Recreation Program
CR Connections Training:
Recreation Programming Grants FY18

2. N922 Recreation Grant Program
Recreation Programming Grants
FY14
FY15
FY16
FY17 (ytd approved)
$405K
$984K
$1.7M
$2.1M
$5K maximum per event
Goal is to enhance creative events/activities offered and grow participation.
Intent at outset to spur programming that had been curtailed by sequestration
Growth in grant requests – 221 FY14, 343 FY15, 393 FY16, & 896 FY17.
Majority of requests are to add entertainment type of feature to a program (music, comedy, rentals)
Focus family programming & enhancing events
Grant process has been revised over time– to better manage volume and budget.
Thanks for your input!

3. N922 Recreation Grant Program
FY16 compared to FY17
33 % increase in grant approvals
20% increase in funds approved

4. N922, Community Recreation Program
On Base Community Events
Command Picnics/Events
Party / Picnic Support
Fleet Recreation/Visiting Ships / Squadrons
Information and Resources
Trips and Outings
Outdoor Recreation Equipment Rental
Recreation Programming / Classes / Activities
Tickets
Recreational Green Space Coordination
Leisure Travel
Red: Eligible for Rec Programming Grants

5. CNIC N9 Grant Form Or the MWR website
You may download the CNIC N9 Grant Form in the Adobe Downloads
Located on the left side of your computer screen
Or the MWR website
Click here:
Only the N9 Grant Form dated 25 July 2016 will be accepted
Note this form is used for other N9 programs, however only N922 (Rec Programming Grants go to us)

6. Rec Programming Grants 411 – FY18
Use this form for all N9 grants (recreation, travel, equipment, training, video games reimbursement, etc.) However, only Rec Program Grants should be sent to our box.
We WILL NOT ACCEPT any other previous versions of grant forms in the new fiscal year.
Grants may be submitted for up to $5K per event/program/request
10% Rule: Reimbursement for giveaways, prizes, food, awards, concessions, etc. will not exceed 10% of the total of other expenses.
We encourage variety in submissions and trying new things! Duplicate/reoccurring programs may not be funded.

7. Rec Programming Grants 411 – FY18
Grants are open to any MWR activity for Programs/Events/Trips and Event specific equipment.
Smaller Grants can be combined if:
They do not exceed $5000 total
Are in the same month
Similar programs ex: Craft Series, Summer Reading Program Events, etc.
Grants and Pricing:
Can charge for additional expenses in order to break-even
Events must have a “free” option for anything covered by grants
Please keep in mind your cost Per Person when submitting your grant and budget. High costs may not be fully funded.
Movie equipment requests will be routed through the Navy Motion Picture Service for approval and vetting. Quotes are required with Grant request submission. (See MWR website)

8. Rec Programming Grants 411 – FY18
Any purchase of branded or promotional items must use the new MWR logos
Transportation Requests: Attendance for at least half the vehicle capacity if using commercial transportation needs to be achieved. If per person rates due to low attendance do not meet reasonable per/person cost, partial reimbursements will be given.
Contractual Transportation and Entertainment to include Instructors: Please ensure you incorporate a reasonable cancellation policy into your contract or agreement and plan your cutoff dates accordingly.
Grant funds for commercial transportation will be limited.
As standard practice we encourage partnering with programs and equipment. Every facility does not need an outdoor movie screen, sound equipment, games, etc. Work together and share assets!

9. Rec Programming Grants 411 – FY18
Some Grant Restrictions:
No fireworks
No NAF labor (only on orders, per diem, and expenses) (no admission cost will be reimburse)
No internal MWR to MWR charges except food or prize purchases
No artists’ flights, meals, lodging or non show fee expenses
No expense considered personal in nature (lodging expenses), individual admission fees, entry ticket expenses, or personal equipment rentals (paintball gear, ski equipment, etc)
Funding for facility/everyday operation supplies are not authorized
Only supplies directly related to the event will be reimbursed.

10. Rec Programming Grants 411 – FY18
Some Grant Approval Factors:
A “Rack and Stack” prioritizing method will be used
Available grant funds.
How many grants submitted by each base/month.
Originality and Innovation with Programs/Events/Trips.
What for/How the funds will be used.
Is it a repeat or reoccurring event?
Are fees being charged?
Recreation Skill Development
Per person cost
Equipment only grants are ranked lower in priority and may be approved pending available funds. Equipment for gear rental use is not authorized.
Region Emphasis/Prioritizing
***NOTE: Even though your event may be a great program or offering it still may get a partial approval or disapproval. We still encourage bases to hold events even if not approved for grant funds.

11. Rec Programming Grants 411 – FY18
Grant Description must include the following:
Who is sponsoring the program (CR, Liberty, Fitness, etc)
Where the program/event will be held
Basic Event Details (Who, What, Where, When, Why)
Budget breakdown with Dollar Amounts (list more than just Supplies $---)
Forms must be completely filled out to include funding information, Site Manager/Director Signature, and Regional Representative Signature.
Due to limited funds grants must be turned in on time, have all information needed, and be on the correct form to be considered by the committee.
Failure to submit all data and details could cause a partial approval or result in a disapproval.
All grants will get a generic response whether it be approved, partially approved, or not approved.

12. FY18 Due Dates
Grant Timing: routed to HQ via Region POCs 3 months prior to event
Can submit earlier, but won’t be evaluated until response month.

13. Rec Programming Grant SAMPLE 1
No Fee Event SAMPLE

14. Rec Programming Grant SAMPLE 2
Fee Event SAMPLE

15. Rec Programming Grant SAMPLE 3
Combined Grant SAMPLE

16. Rec Program Grant Submission
When submitting the grant only attach 1 grant per .
Please only as the Rec Grant Committee can all access and respond in a more timely manner. (Helps prevents grants from getting lost in a personal box)
Put base name, program/event name, and date in subject.
Submit to your region in a timely manner to ensure the request gets to CNIC before the deadline.
If an approved grant’s date changes outside the month of the request, a new grant must be submitted for the new date/month. If the new date is in the same month, before execution a request must be sent to the Grant box.
If a grant is cancelled please so that we can free up funds for other grants.

17. After Action Process
Submit final budget to include all program income/revenue.
Must include expense category totals for reimbursement .
A cover sheet with receipts to help explain receipt expenses is super helpful! Remember your info is standing on its own and the easier it is to understand prevents delay and minimizes error in reimbursement.
Copies of an event flyer, receipts, paid invoices, mess req, and other documentation.
AARs must be completed and returned with documentation 30 days from event date.
Back-up documentation must match grant total. Incomplete or packages with errors will be returned. If there are other expenses on receipts that aren’t applicable, please annotate it on the docs.
Don’t forget the actual attendance & final grant amount!
Route to Region for approval and Signature

18. Rec Programming Grants 411 – FY18
Liberty Video Equipment Reimbursement Program
For video games, consoles, and other video game equipment
No pre-approval needed
Make the purchase and submit for reimbursement within 30 days of purchase.
Complete Part 1 to include routing with Signatures.
Submit receipts to match Grant

19. Questions?? Questions and POCs Points of Contact (POCs):
Phone: s:
Send All Rec Program Grants To:
***Grants Info Website: