1. Information Session – June 7, 2016
CENTRAL 1
O.C.S.C.C. No. 903
Information Session – June 7, 2016

2. Agenda Introductions Reserve Fund Study Update
June 1/ May 31/2017 Budget
Items of Interest
General Reminders
Questions (any time)

3. Introductions Board Members
Marty van Gaal (term ending Fall 2018) – President
Rick Butson (term ending Fall 2017) – Secretary
Krista Nonnenmacher-Biddiscombe (term ending Fall 2016) – Director
Property Manager (Taggart Realty Management)
(1 year contract – May 31, 2017)
Michelle Compton (
Viktoriya Neadow (assistant)
Concierge (employee of the Condominium Corp)
Patrick Lebrun (

4. Reserve Fund Study Objective
Set up a schedule for the anticipated repair and replacement of common element items
Set up a special account for major repair items and replacement of common elements and assets of the Corporation
To determine the annual contribution necessary to maintain an adequate balance for the 30 year period of this study
Satisfy the legislation regarding the Condominium Act, 1998 and related regulations, and
Update every 3 years (paper followed by full inspection)
Paper Study - spring of 2016 (paid from reserve fund)
Full Study – spring 2019
Study cost is paid from the reserve fund

5. Reserve Fund – Plan and Financial Summary
Investment Rules
All investments must be 100% guaranteed
Federal or Provincial (no limit), Banks ($100,000 CDIC insured)
Current Non-Audited Balance - $1,191,949 as May 31, 2016
includes PA payment of $23,463.70
investing in 1year to 3 year GICs (rates of 1.3% to 2.15%)
$28,713 withdrawal in March 2016 for Gladstone Replacement Garage Door
2016 Paper Study – Completed, 2% recommended increase for the next 3 fiscal years

6. 5 Year Condo Fee Summary Year 1 Year 2 Year 3 Year 4 Year 5
Year 1
Year 2
Year 3
Year 4
Year 5
June May 2013
June 2013-May 2014
June May 2015
June May 2016
June May 2017
% Change
Total Condo Fees
$861,778
$1,073,377
24.55%
$1,094,845
2.00%
$1,033,578
-5.60%
$1,054,250
Operational
$749,372
$778,873
3.94%
$794,450
$727,176
-8.47%
$741,720
Reserve Fund
$112,405
$294,504
162.%
$300,394
$306,402
$312,530
Price Per Foot
37.9 cents
47.1 cents
48.0 cents
45.3 cents
46.2 cents

7. June 1, 2016 to May 31, 2017 Budget

8. June 1, 2016 to May 31, 2017 Budget

9. Contracts Contract Contractor Term Management
Taggart Realty Management
May 31, 2017
Auditor
WGPCAS
Next AGM (Fall 2016)
Elevator
Schindler Elevators
August 8, 2033
Mechanical
Optimum Mechanical Solutions
June 30, 2018
Landscaping
Always Growing
2016
Exercise Equipment
Exer-Tech
30 day notice
Fire Alarm
Pyron Fire Protection
Sept 2016
Co2 Detection
Armstrong Monitoring
Tri-Sorter (Compactor)
WSG (Lease)
June 2018
Insurance
Smith Petrie Broker
June 8, 2016 (renewing – 7% increase from previous year)
Snow Removal
Marsden ( )
TBD for
Water Treatment
Rochester Midland
Generator
Gal Power
Security
Shield Security
60 day notice
General Cleaning
North Star
September 31, 2018 (2015 – all cleaning combined into one contract)
Window Cleaning
Elite Cleaning
3 year contract (fixed cost)
Hydro
EnerCare
10 year – January 2019
Green Loan
Laurentian Bank
October 1, 2017 ($95,042 remaining)
Garage Doors
Parsons/RAM
30 day notice – check and lubricate every 2 months

10. Shared Facility Allocation
Description
Allocation to Commercial
Gas
20%
Electricity
Generator
Gladstone and McLeod Garage Doors
Loading Dock Door (ground level)
50%
Emergency Monitoring
Fire System Maintenance
Insurance
Garage General Maintenance
Landscaping

11. Other Items of Interest
AGM – November 18, 2015
New rules approved
approved to allow unit owners (at their cost and maintenance) to install a board approved rolling screen door (submit a request form)
- locking ring (for bikes) in parking spaces
fitness room (M-F, 5:30am)
Saturday moving and use of McLeod Lobby
New Rule Proposed – Bike Tags (free) – control abandoned bikes
10 additional bike racks installed in P1/P2
Smoking Survey – not conclusive, 50/50
7x24 monitoring of 10 floor mechanical room
Amenity Room – Folding chairs purchased instead of ongoing rentals
Landscaping Contract Issued (Courtyard and Street)
Gladstone Garage Door – replaced
Gladstone Garage Door coded door entry device (bikes, foot traffic)
Standardized warning letters and associated fees (Bylaws and Rules)
Possible additional storage lockers on McLeod – Level 1M (5 lockers) and 8th Floor (1 unit), determine interest, month pre-payment, lottery system
Agreement with Central 2/3 for sharing after-hour coverage

12. Other Items of Interest (continued)
Additional Bar for Real Estate lock boxes (Gladstone/McLeod drive through area) – other real estate boxes in and around building will be removed
Minimum of 6 Month Leases
Short term use of units (e.g. Air BnB) not allowed
Issues with HVAC (heat pumps) in Units – Unit owner responsibility
Central 1 residents are not entitled to the use of Central2/3 facilities
Screen door bulk purchase
HVAC maintenance – bulk discount
Glass Breakage – Thermal Shock – keep blinds a bit open during extreme temps
Bundled telecom from Roger’s (saving of $510 per month)
Option for unit owners (at their cost) to change their unit lock cylinder to a more secure key control system (Abloy) – on Condo Master Key system
Winter carpets replaced
Fall – plan to repaint garage floor lines and numbers
Deputizing Concierge and Board Members to issue by-law parking infraction tickets and tow vehicles
Installation of no-parking signs
Clothing and bottle deposit donation boxes
New Security company
Elevator – tile replacement and wood protective flooring for moves

13. Other Items of Interest (continued)
Scheduled Items
Regular Maintenance (every 2 months)
Garage Doors, Garbage Chute/Compactor, Boilers, Closed Water Loop, Fitness Equipment, Elevators, Landscaping
General Cleaning (7 days per week, 5 days - entire building – 2 days - elevators and lobbies)
Carpet Cleaning (entire building 2 times/yr, 2nd Floor 4 times/yr)
Spot cleaning between
Window Cleaning (annual)
Garage Floor Cleaning (spring and fall)
Weekend Security (Friday and Saturday – 7:30pm to 2:30am, Sunday 7pm to 11pm)

14. Communication
Owner to Owner for issues that are impacting each other (e.g. noise, general water leaking/damage, smoke)
ONLY the owner (except for emergencies) is to communicate with the Property Manager
Owner can make a request to communicate with the Board (via Property Manager or Suggestion Box)
Renter – (except for emergencies – e.g. water leaks) report issues/concerns to their LANDLORD ONLY
Owner is responsible to communicate the name (s) and contact information of their tenant to the Property Manager
Owner is responsible for the actions of their tenant
Owners are responsible to inform their tenant of declarations, bylaws and rules
Serious problems in a unit (e.g. fire, major water spill) that will seriously impact other units are to be reported immediately (911, Concierge, Property Manager, After-Hour Emergency Line)

15. Communication (Continued)
Communication with Concierge
Booking the Amenity Room and Elevator (for moving)
Reporting possible Declaration, Bylaw and Rule infractions
Parcel pickup
Reporting Common Element Issues (e.g. Garbage Room/Chute, Amenity Room – AV system, Fitness Equipment, Garage Doors)
Changing Unit Lock Cylinder (must stay on building master key system)
Not involved with issues within the unit (e.g HVAC and thermostats, HRV) or issues from other units (unless deemed an emergency)
Hours at Gladstone Desk (between these hours, somewhere in building)
Monday to Thursday, 8:00am to 8:30am and 4:30pm to 5:00pm
Friday, 8:00am to 8:30am and 2:30pm to 3:00pm
central1condo.com (continually upgrading)
Booking forms (elevator, amenity room)
Abloy cylinder order form
General Information (e.g. programming thermostat)
Declarations, Bylaws, Rules
Amenity Room Booking (must book if 8 or more in attendance)
Contact Information

16. Reminders for Owners and Residents
Reminder notices will be issued to residents, followed by warnings, administration fees, etc.
Balconies/Terraces
Permitted: Plants (completed form to property manager), Screen Door (completed form to property manager) quality seasonal furniture, electric barbeques only
Not Permitted: items on hanging on railings, gas/charcoal barbeques, bikes, non-patio items (e.g. tires, picnic coolers, sports equipment, boxes), non-outdoor rugs, camping chairs, dead plants, laundry racks/clothes drying, pet litter pans/grasses, etc.
Weeding of terraces is an owners responsibility (extra strength vinegar)
Parking Spots
No storage of any items, only bikes allowed.
Can only be rented to residents and sold to unit owners
Noise & Disturbances:
All residents are entitled to quiet enjoyment of their unit.
Report disturbances to Concierge/Security Guard
Keep Log and Report to Ottawa By-Law (3-1-1)
City Councillor (Catherine McKenny) for issues outside the building ( )
Bicycles – not allowed on balconies/terraces nor in elevators or lobbies
Water floods – largest condo insurance claim - locate your units water shut-off – normally in back of bathroom vanity panel

17. Reminders for Owners and Residents
Smoking:
Not permitted in any common area, including 2nd level courtyard and stairwells
Do not throw cigarette butts from balconies
Dispose of cigarettes in disposal receptacles (e.g. not in plant pots)
Control Your Pets:
– Not allowed in Courtyard, Fitness Room, Amenity Room.
Must be on leash in all other common element areas of the building (ingress and egress)
– “No dog business” on exterior landscaping beds and exclusive use common element balconies/terraces.
Damage & Theft:
Residents are responsible for the actions of their guests
Theft and damage of condo assets cost everyone
AV System, Damaged Walls, Pool Table, Fire Exit Map, Fire Extinguishers, Glued Door Bolts, Open Fire Hose

18. Reminders for Owners and Residents
The Condo Corporations responsibility ends at a unit door. The owner is responsible for all items within their unit, such as
Entry Doors - handles/locks
Replacement and/or cleaning of filters
Issues with the HRV (Heat Recovery Ventilator) and HVAC (Heating, Ventilating and Air Conditioning)
Items related to interior plumbing and fixtures
Noises generated from within the unit
Wood flooring
Importance of Unit Owner’s carrying their own personal insurance
Provide a copy of the standard unit description and corporation’s updated insurance certificate to their insurance company to ensure that you are properly covered
Included with your purchase and sale documents
Can request documents from our Property Manager

19. Backup Slide