1. Dynamics GP – You Own It … Why Not Use It? Financial November 8, 2016

2. Meet Your Presenter Jeanne M. Corbley
Senior Consultant Microsoft Dynamics GP
BS – Accounting – Stevenson University
BS – Information Systems – Stevenson University
Over 20 years experience with Dynamics GP and Great Plains
Fifth Year with Intellitec Solutions

3. Who is Intellitec Solutions?
Our Philosophy
Recognize our Client’s Needs
100% commitment to supporting the software
Dedication to our Core Values
Client for Life approach

4. Why these webinars?
Clients asking what do I get for my annual maintenance plan?
Clients asking for more training
Clients wanting to know more about new features and what they own and do not use
Because Intellitec cares and wants each client to use the software to its fullest for their business

5. Dynamics-GP Roadmap
Previous release​ Mainstream support available until
Microsoft Dynamics GP 2015
April 2020
Current release Mainstream
support available until
Microsoft Dynamics GP 2016
July 2021
Next release​
Scheduled for
Micr​osoft Dynamics GP 2016 R2
Q4 CY2016
Our commitment
Ongoing.  Microsoft Dynamics GP will continue to be developed and enhanced.
Our recommendation
Upgrade to Microsoft Dynamics GP 2016
Take a look at Microsoft Dynamics 365 – Business edition. Get a better feel for what we’re working to achieve.

6. How to Determine my Current Version:

7. Version and Release/Build Number

8. Financial Series – GL GL Copy/Paste GL Reconcile Combined GL Inquiry
Change Fiscal Period names
GL Batch Approval
Budget Exception Report
Uncheck “Allow Posting” for Control Accounts

9. Financial Series – GL Unit Account – clear balance Reverse Fiscal Year
Fixed Asset Year End Report
Intercompany Enhancements
Smartlist - Display Debit and then Credit
Smartlist – Export as #’s

10. Copy and Paste GL JE from Excel
Added in GP 2013 R2
Copy (without the Column Headers) the data from Excel into GL JE. The data is validated and in the case of any errors the validation error report would be printed showing the user areas requiring corrections.
The Excel file contains the following four columns: Account Description, Account, Debit, and Credit.

11. Copy and Paste GL JE from Excel, cont’d
Account Description – the column header is required but the actual account description is not.
Account – GL account number.
Debit – transaction debit amount for the corresponding account.
Credit – transaction credit amount for the corresponding account.
Alias –not required (use it only for Analytical Accounting)

12. Copy and Paste GL JE from Excel, cont’d
Copy the data from the Excel spreadsheet. (without the column headings)
Financial button>> Transaction >> General
Select the following:
Transaction type (standard or reversing)
Transaction date
Source Document code
Reference
Currency ID

13. Copy and Paste GL JE from Excel, cont’d
Place the cursor in the Account field and click on the Paste option at the top of the menu bar.
If there are errors, the GL Transaction Paste Validation Report will print and the journal entry will not get copied. Revise the data in Excel and paste again.
Remember, do not copy the Column Headings

14. Reconcile to GL Routine
Financial button>>Routines>>Reconcile to GL.
Fill in the window & Choose Process

15. Reconcile to GL Routine

16. Reconcile to GL Routine
Look for transactions that started in GL and hit the Control account; e.g., Payables.
Check to make sure all batches are posted
It may be a date issue – was it posted in the wrong month?

17. Combined GL Inquiry Added in GP 2015 R2
Financial button>>Inquiry>>Summary
The Inquiry windows in GL have now been consolidated.
View Open and Historical transactions in the same window – Summary, Detail and Account Summary

18. Change Fiscal Period Names
GP Menu>>Tools>>Setup>>Company>>Fiscal Periods
Instead of Period 1, your reports would have the month like “January”

19. GL Batch Approval Added in GP 2013 (called Workflow 2.0)
Admin button>>Company>>Workflow Maintenance
Controls the processing of GL Batches
Setup GL Batch Approval workflow
Required - Add a manager (an Active Directory user)

20. Setup the new workflow’s general options

21. Setup one (or more) Workflow Steps

22. Activate Workflow & Submit GL Batch(es)
Activate the workflow - Only 1 workflow (of each type) can be active at a time

23. Use the Financial Lists to view
Use the Financial Lists to view batches

24. Workflow Comments & Information

25. View the Workflow History

26. Budget Exception Report
Added in GP 2016
When a budget is uploaded from Excel to GP:
An Account has been duplicated in the Excel file
An Account is not valid per the GL Chart of Accounts

27. Uncheck “Allow Account Entry” for Control accounts
Prevents GL JE into the GL for AP, AR, Payroll, Inventory and other Control Accounts that should have started in the subledger

28. Unit Account – Clear Balance During Year-End Close
Added in GP 2013 (Year End Update 2014 file)

29. GL Reverse Historical Year Added in GP 2013 R2

30. GL Reverse Historical Year, cont’d
IMPORTANT! NOT for a FAILED Year End
Try it in Test company first.
Everyone out of GP and make a SQL backup of Dynamics and company databases.
Reverse the most recent historical year first
The closing journal entry will be deleted not voided
Historical Analytical Accounting details will be deleted from the history tables, and moved to open tables
Account summary balances will be recalculated (history and open) will be recalculated
After, Use GL Reconcile routine on all Open Years

31. Fixed Asset Year End Report
Added in GP 2015
Optional. Added to the Year End Close routine
Will print per Book and shows: Asset ID, Description, Cost Basis, YTD Depreciation, A/D, NBV, PIS Date, Depreciate To date, Quantity, YTD Maintenance and status.

32. Intercompany Enhancements
Added in GP 2015
Ability to see the Destination Company’s accounts as well as Offset Accounts
Ability to Void the whole intercompany transaction, including destination company distributions, from the originating company.

33. Smartlist Display Debit then Credit
Added in GP 2013 R2

34. Smartlist – Export as #’s
Added in GP 2016
Smartlists created by Smartlist Designer, now exports as numbers, not text
Allows for easy use of the SUM in Excel

35. Upcoming Webinars ACA – November 15 eBanking – November 22
All are on Tuesday EST from 11 am to Noon

36. Upcoming Webinars Year-End – December 6 Reporting – December 13
PSTL Tools – December 20
All are on Tuesday EST from 11 am to Noon except the Year-end which will be a two hour presentation

37. How to contact Intellitec for support?

38. Dynamics GP – You Own It … Why Not Use It? Financial
Thanks for attending!
Please contact me if you have future questions: