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Philip Nyman Lead Training Specialist Technology Services – FAST3

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Presentation on theme: "Philip Nyman Lead Training Specialist Technology Services – FAST3"— Presentation transcript:

1 UIUC IT Pro Forum - Nov. 3, 2016 University of Illinois SharePoint Shared Service
Philip Nyman Lead Training Specialist Technology Services – FAST3 Larry Gibson Application Admin Coordinator UA/AITS

2 Topics Next Steps … What’s on your mind? What do you want to do?
Support Governance Advisory Board Let’s Get Together Apps, Apps & more Apps Upgrading to SP 2016 Site Collections Our SharePoint Shared Service

3 Our SharePoint Shared Service
Launched in November 2012 – SharePoint 2010 In Upgraded to SharePoint 2013 Project launch for the upgrade to 2016 – Nov. 1! Target date for site upgrades – July 1, 2017 Hybrid search: on-prem & cloud External authentication project On-premises farm (AITS) Dev/Test/Production environments for all campuses Features include: workflows, , Excel/Visio/Access services, Bamboo Alerts and App Store FREE for university departments, faculty and staff!

4 Over 15,000 end-users and over 300 site collections!

5 Proposed Upgrade Schedule
Develop roll-out plan Now - November 2016 Alpha Testing (Development environment) October 2016 – January 2017 DR 1 Testing February - April 2017 DR 2 Testing May – June 2017 Production GO LIVE July 2017 Decommission SP 2013 January 2018

6 SharePoint 2016 Upgrade Project: ITPC-0539
Keep an eye on the service upgrade blog, linked from the SharePoint Service Home page: Direct Link: SP2016%20Discussion%20Board

7 What makes SharePoint ‘SharePoint’? Apps, Apps & more Apps!
Calendars Discussion Boards Issue Tracking External Lists Surveys Asset Libraries Access Apps Report Libraries Document Libraries Custom Lists (metadata!) Tasks Wiki Picture Libraries Links Announcements Contacts

8 Let’s Get Together Document Management Document Collaboration
Versioning, Check In/Out, Content Approval Document Collaboration Office web viewers Multi-user editing Office 2013/2016 Integration Excel, Visio and Access Services Social & Community-Building Features Text message microfeeds Blogs, wikis, discussion boards, surveys Tag Clouds Search-Driven Content – popular items

9 Secure? SharePoint security builds on Microsoft Active Directory.
Access is controlled through familiar AD users and groups.

10 Advisory Board Provides strategic insight Monthly meetings Email: UI SharePoint Advisory Board
Nyle Bolliger - UA\AITS; Asst VP Computer Operations - Executive Sponsor Sal Belahi - UIUC\Engineering; Sr IT Specialist Shauna Clayborn - UA\OBFS; Sr Communications Prgm Specialist Dean Dang -  UIC\ACCC; IT Mgr/ADM - SAO Larry Gibson - UA\AITS; App Admin Coordinator -  SharePoint Administration Mark Goedert - UIC\ACCC; Dir IT Strategy & Planning Bobbi Hardy - UIUC\Tech Services; Systems Support Analyst Amanda Hemming - UA\OBFS; App Specialist Brad Horn - UIUC\Tech Services; App Specialist - SharePoint Administration Vern Huber - UIS\ITS; Asst Dir Enterprise Apps Andre Krabbe - UIUC\Tech Services; Asst Dir Software Svcs Thomas Kunka - UIUC\Tech Services; Sr App Specialist Tim Newcomb - UIUC\BTAA; Operations Coordinator Philip Nyman - UIUC\Tech Services; Lead Training Specialist – Chair Jared Ross - UA\AITS; Asst Dir Security & Risk Haritha Siddabathuni - UIC\Facility and Space Planning; Asst Dir Facilities & Services Hussain Zaidi - UIC\ACCC; IT Tech Assoc (LC) – SharePoint Administration

11 Compliance – Best Practices – Advice - Consistency
Governance The SharePoint Shared Service governance plan outlines the set of policies, roles, and responsibilities that guide, direct, and control the management and operation of the University of Illinois' SharePoint Shared Service. Governance ensures that the service is designed, managed, and used in accordance with its intent and in compliance with University and campus- level policies, procedures and constraints. Compliance – Best Practices – Advice - Consistency

12 Support Visit our home page: https://web.uillinois.edu/sharepoint
Site Collection Requests Governance Plan (inc. FERPA approval request instructions) Advisory Board members AITS Help Desk UI SharePoint Support U of I Approved Vendors – SharePoint Support & Development Training – Lynda, FAST3, …

13 So far, so good, but what’s missing?
Hardware – Architecture – Administration - Governance

14 WE NEED YOU!

15 What do YOU want to do? Needs, Wants & Desires
Document Management Metadata Management Records Management Sensitive Document Storage External Content Sharing External Data Connections External User Authorization Federated Search (external data) Site Branding and Customization Mobile Device Support Workflows – process automation Forms Digital Signatures Data Visualization Reporting Change Management Service Management Project Management Development Training

16 Let us know what’s on your mind … … get involved
Advisory Board or the AITS Help Desk Questions, suggestions, ideas Survey – provide feedback SharePoint User Group

17 Next Steps Q & A Discussion What can we do to help?
What do you want/need to know? What do you want to tell us (survey!) Would you like someone to contact you? Q & A Discussion

18 Thank You


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