Coaches’ & Team Managers’ Meeting

Coaches’ & Team Managers’ Meeting
Rio 2016 Paralympic Games Coaches’ & Team Managers’ Meeting Wednesday, 7 September 2016

Agenda 1 | Welcome and introductions 2 | Competition Jury 3 |
Schedule and timetables

Agenda 4 | Check in procedures 5 | The course 6 | Post race procedures

Agenda 7 | Coaches’ areas 8 | Important notes 9 | Weather forecast

Welcome and introductions
Marisol Casado, ITU President Thanos Nikopoulos, ITU TD Juliet Fahey, ITU TD Enrique Quesada, ITU TD Leslie Buchanan, ITU Race Referee Dr. Doug Hiller, ITU Medical Delegate Eric Angstadt, ITU Paratriathlon Manager Marguerite Christophers, Chief Classifier Rychard Hryniewicz, Rio 2016 Sport Manager Thorben Lange, Rio 2016 FOP Manager

Competition Jury Thanos Nikopoulos (GRE), chair – ITU TD
Prof. Sarah Springman CBE (GBR), representing ITU EB Carlos Froes (BRA), representing NF

Classification IFs have been consulted by IPC about the need to have classification panels available under the provisions of the Rio 2016 Classification Guide, and the Rio 2016 OCOG has been requested to have operational procedures in place to handle any request that might be forthcoming through the IPC and IF. All athletes are Confirmed or Review-Post Rio so NPCs cannot launch any classification protests at the Games.

Start platform Pre-transition Transition area Bike storage Athletes’ entrance Athletes’ lounge

Mixed zone 2nd recovery Finish 1st recovery Medical tent 3rd recovery (ice tubs/ massage)

Schedule and timetables - 1
Sep, 7th Wednesday Distribution of coaches’ access passes Athletes’ entries data check (please return the sheet back to the technical officials at the end of the meeting) Coaches’ registration for the run course measurement on the 9th Athletes’ medical information

Sep, 8th Thursday 09:30-10:00 Athletes' bicycles delivered at PLV athletes' transport mall 13: Athletes arrive at venue (PLV residents) 13: Athletes arrive at venue (non PLV residents)

Sep, 8th Thursday 13: :30 Bike Check In for PT1M/PT5 W 15:00 – 16:00 Bike check in for PT2/PT4 M/W (ITU Bike Spec Rules, Wheels, Handlebars, IPC MIG, technological fraud check) Mens’ bicycles have to come into the venue on this day. They have to remain in the venue on the 8th and 9th. Women who want to take part in the bike familiarization on the 9th, must bring their bicycle in the venue on the 8th. They may take it after the bike familiarization on the 9th. Bicycles can be checked in by the team managers.

Sep, 8th Thursday 14: :00 Athletes’ briefing PT2 W/M – PT4 W/M 15:00 – 16:00 Athletes’ briefing PT1 M – PT5 W Immediately after Race package distribution 16:00 – 17:00 Swim course familiarization Use only the Rio 2016 swim caps/ leave your accreditation at the golf cart area (security measures in place) 17: Bus departs to PLV

Golf cart waiting area

Race package distribution
Sep, 8th Thursday Your race package includes: Helmet stickers (3x) + helmet stickers for the guide (3x) Bike sticker (1x) Body decals (4x) – both arms and both legs (black) (athletes/guides) Wetsuit decals (2x) – both arms (red) (athletes/guides) Extra stickers for prosthesis, crutches, wheelchairs 4 bib numbers for PT1 handcycle, race wheelchair and personal handlers 1x600ml + 2x850ml Rio 2016 water bottles

Sep, 9th Friday 08: Athletes arrive at venue (PLV residents) 08: Athletes arrive at venue (non PLV residents) 08: :15 IPC MIG rule check for all equipment/ except bicycles Athletes who went through the MIG check before will have a shorter process 09:15 – 10:15 Swim course familiarization Use only the Rio 2016 swim caps/ leave your accreditation at the golf cart area (security measures in place)

Sep, 9th Friday 10:45-11:45 Bike course familiarization (escorted training) Meeting point at the mount line Movement in 3 groups (PT1, PT5 AND PT2/PT4) Athletes will be re-grouped on every lap (mount line)

Sep, 9th Friday 10:45-11:45 Coaches’ run course measurement One coach per NPC can register with the Chief Registration Official after the briefing A vest will be given to all the coaches who are registered to measure the course Meeting point at Athletes’ lounge at 10:30

Sep, 9th Friday 12: Bus departs to PLV 13:30 – 14:00 Women's bicycle collection from ATM in PLV

Sep, 10th Saturday– Men’s race 07: Athletes arrive at venue (PLV residents) 07: Athletes arrive at venue (non PLV residents) 07:30-09:00 Athletes’ lounge check in 08:30-09:05 Bike/Run Warm Up (not through transition) 08:30-09:15 Swim warm up

Sep, 10th Saturday– Men’s race 08:30-09:20 Transition zone check in 09:25 Athletes’ presentation 09:30 Bus transfer to coaches’ area 3 09:35 PT4/PT2 from TZ to pier 09:45 PT4/PT2 from Pier to start area 10: PT4 start 10:03 PT2 start

Sep, 10th Saturday– Men’s race 10: PT1 from Athletes' lounge to Pier 10: PT1 from Pier to start area 10:45 – 11:10 PT1 swim warm up (at start area) 11: PT1 start

Sep, 10th Saturday– Men’s race 12:55 Medal Ceremony after last race (full protocol) 13:40 – 14:00 Transition zone check out 14:30 Bus departs to PLV 17:00-17:30 Men’s bicycles collection from ATM in PLV

Sep, 10th Saturday 11:30-12:00 Women’s bicycles delivered to PLV ATM 15: Women arrive at venue (PLV residents) 15: Women arrive at venue (non PLV residents)

Sep, 10th Saturday 15:30-16:30 Bike Check In (ITU Bike Spec Rules, Wheels, Handlebars, IPC MIG, technological fraud check) Women’s bicycles have to come into the venue on this day. They have to remain in the venue on the 10th. Bicycles can be checked in by the team managers. 16:30 Bus departs to PLV

Sep, 11th Sunday– Women’s race 07: Athletes arrive at venue (PLV residents) 07: Athletes arrive at venue (non PLV residents) 07:30-09:00 Athletes’ lounge check in 08:30-09:05 Bike/Run Warm Up (not through transition) 08:30-09:15 Swim warm up

Sep, 11th Sunday– Women’s race 08:30-09:20 Transition zone check in 09:25 Athletes’ presentation 09:30 Bus transfer to coaches area 3 09:35 PT4/PT2 from TZ to pier 09:45 PT4/PT2 from pier to start area 10: PT4 start 10:03 PT2 start

Sep, 11th Sunday– Women’s race 10: PT5 from Athletes' lounge to Pier 10: PT5 from Pier to start area 11:00 – 11:25 PT5 swim warm up (at start area) 11: PT5 B1 start 11:38:48 PT5 B2-3 start

Sep, 11th Sunday– Women’s race 13:15 Medal Ceremony after last race (full protocol) 14:00 – 14:25 Transition zone check out 14:45 Bus depart to PLV 17:00-17:30 Women’s bicycles collection from ATM in PLV

Check in procedure - 1 Athletes’ lounge check in
Come with your registered Handler/Guide Handler must wear the national kit, handler’s vest and athletes’ race bib number Bike check/ Uniform check issues to be followed Equipment check & marking (braces, tethers, etc.) Swim cap distribution - colour according to your swim exit needs Body decals 2 Timing chips per athlete Registration of equipment for pre-transition area (race number/ sticker) Leave bags in the Athletes’ Lounge

Check in procedure - 2 Timing chips
PT1: one on the handcycle/ one on the race wheel/chair Double leg amputee PT2/PT4: one on the bike prosthesis and one of the run prosthesis Single leg amputee PT2/PT4: one on existing leg and one on the bike or run prosthesis No leg amputation PT2/PT4: one chip on each leg PT5: One for the guide/ one for the athlete

Check in procedure - 3 Swim Cap Colours PT1 – RED
PT2/PT4 – RED/YELLOW/GREEN PT5 ATHLETE – GREEN PT5 GUIDE - WHITE

Check in procedure- 4 Transition Area check in
Helmet check – follow IPC MIG Running shoes go outside IN FRONT your box Helmet on bike Water bottles totally un-branded or use the Rio 2016 ones The bike must be racked in the first transition by the rear wheel and in the second transition in any direction (N/A for PT1)

Check in procedure- 5 Transition Area check in
A chair will be provided for each of the athletes (except PT1) To add anything to the bike, approval is to be obtained from the Race Referee at the end of the Athletes’ Briefing Only Athletes and their Handlers will be allowed into the transitions Do not leave your helmet strap fastened in the transition Athlete who do not comply with this rule will receive a 10 second time penalty in TA1

The course 1 lap of 750m swim 4 laps of 5.57km (total 22.28km)

Warm up – Swim Before start of the 1st wave:
You will be allowed to warm up on the swim course from the swim exit to the last yellow turning buoy. Coaches can go with the athletes to the swim exit. Before start of the 3rd wave: You will be allowed to warm up on the swim course from the swim start to the first orange turning buoy.

Warm up – Swim (before 1st wave)

Warm up – Swim (before 3rd wave)

Warm up – Bike/run Run warm up Bike warm up

Pre-start procedure Athletes’ Introduction
40 minutes before your start, report at the athletes’ lounge Technical officials will line you up at the mount line according to your category and then race number You will be moved in front of the grandstands where you will be introduced. Each presented athlete should make his/her way to the mount line

Athletes’ introduction
Line up Athletes’ introduction

Pre-start procedure Transition to the embarkation point
Two choices: swim to the barge or be transferred to the barge by boat. Athletes will be collected at the mount line and moved to the embarkation point with golf carts. ALL EQUIPMENT FOR PRE-TRANSITION MUST BE LEFT HERE. Last minute gear must be left at the numbered boxes in that area.

No personal handlers or coaches are allowed to follow the athletes. PT5 and PT1 athletes will move from the athletes’ lounge to the embarkation point during the PT4/PT2 race.

Point for swimming to the barge Meeting point for PT2/PT4 Pier Meeting point for PT1/PT5

Pre-start procedure Embarkation point to start pontoon
LOC swim exit handlers will assist all of the athletes to move from the golf carts to the boats or to the sea. Athletes are allowed to swim to the start pontoon if they wish, but only through the designated swim lane. Toilets, tents and water are available on the start pontoon. Medical and swim exit handlers are located on the start pontoon as well.

Start procedure START LINE TENTS

Start procedure Athletes in position in the water:
Athletes will be given their position by the Official. 1 minute before the start of the race, the Starter will ask the athletes to get into the water and hold the handrail. The start can be given any time after the Starter announces “On your mark” Horn blasts The race starts

False start procedure False start with many athletes:
Several air horn blasts Kayaks in front of you Everyone goes back to his or her original start spot Valid start but with early starters: If someone starts before the horn and every one else starts with the horn, the false starter will receive a time penalty of 10 seconds in T1. During the time penalty the athlete cannot touch any race equipment.

Swim course Yesterday at 12:00 - Water temperature: 22.8 °C
- Air temperature: 27 °C - WBGT: °C - Relative humidity: 73.8% 1 lap (total distance of 750m) Pass all of the orange buoys on your right shoulder and the yellow ones on the left. Red buoys can be passed from both sides. Go through the last gate (orange/ yellow buoys) Swim behaviour will be closely monitored and video taped. Take swim cap, goggles to transition in your area.

Swim course

PT5 swim conduct Each athlete must be tethered to their own guide during the swim. At no time may a guide lead or pace the competitor nor propel them forward by pulling or pushing. The guide must swim next to the athlete within a maximum separation distance of 1.5m from the athlete’s head to the guide’s head. The tether should be elastic rope with bright or reflective colour and up to 1m long measured with no tension. It can be fixed at any point of the athletes' body. Drawing not to scale Guide’s head can be at any point with the two red hemispheres next to the athlete, as shown above, if outside these areas, it will be considered as a violation.

Swim exit handling

Swim exit handling Swim exit handling only by the LOC Handlers.
They will provide support to all athletes according to their swim caps colour. Swim exit handlers will wait the athletes in the water No Personal Handlers allowed to assist at Swim Exit.

Pre-transition Athletes’ registered equipment (prosthesis, crutches, day chairs). The equipment will be placed in advance at a chair according to the race number (10 chairs) Folding chairs for wetsuit removal. Athletes from PT5 are not allowed to use the pre-transition area. Only PT1 Handlers are allowed in this area. PT1 athletes must transfer, in a daily wheelchair, from pre- transition to transition. No wetsuit removal by TOs and volunteers.

Pre-transition to Transition
White Lines are drawn on the ground at the point where the ramp starts and ends. PT1 Handlers may push athletes from start of the ramp up to the deck.

Transition Area PT1 shall stop completely at mount and dismount lines.
Helmet MUST be fastened before unracking bike. Personal Handlers moving to the wheel station or aid station should inform the TOs that they are going there – (don’t walk on the FOP/ follow the path). PT1 athletes must put the bib at the back of the hand cycle and race w/c. PT5 B1 must put on the black out glasses immediately after arriving at the assigned space inside T1. First biker – last swimmer scenario.

Swim exit to transition
Pre-transition area

PT 1 Handcycle Mount Mount

Bike course 4 laps of 5.57km . Flat with four U-turns each lap.
Draft illegal race. Always ride on the right, pass on the left. Warn the athlete you want to pass. 2 Bike penalty boxes (locations - see map). 4 Littering zones (same as on the run course). Electronic lap control, but you are responsible to count for yourself!

Bike course 2 Wheel Stations –wheels are provided by Shimano
Bicycles/ tandem: 10/11 cassette with 11/28. Handcycle: front wheels 650c (26"") Zipp 404 with a 10 speed 11/28 cluster. 19mm tyre front wheels 27'' Zipp 404 with a 10 speed 11/28 cluster. 19mm tyre. rear wheels for hand cycle Shimano 650c (26"") Zipp 404 with a 1 1/4 inch hub. 19mm tyres rear wheels for hand cycle Shimano 27"" Zipp 404 with a 1 1/4 inch hub. 19mm tyres If your handcycle does not use the wheels dimensions above , you can leave wheels at WS1 (bring them to the athletes’ lounge)

WS2(L/L) PB1(R) PB2(R) WS1(L)

Last swimmer/ first biker
Bike course – NO OVERTAKING IS ALLOWED DURING THE BIKE ON THE DECK Last swimmer/ first biker

Caution signal: three sharp whistles and red flags

Bike draft zones Legal distance: 10m between bikes (from front wheel to their front wheel) Maximum 20 seconds allowed to pass Blue Card for drafting offence In case of penalty, stop at the next Bike Penalty Box – 1 minute Not stopping or second drafting offence – DSQ It is the athlete’s responsibility to stop at the Penalty Box – numbers not posted on board

Bike littering Yellow Card for littering offence
In case of a penalty, stop at the next bike Penalty Box – 10 seconds. It is the athlete’s responsibility to stop at the Penalty Box – numbers not posted on board.

Bike course to run course

Run course 2 laps of 2.5km Aid stations and littering zones: 4 per lap
Sealed water/ sponges at AS1 & 3 Littering zones are marked with white tape/ start, red tape/finish and signs Discard plastic bottles and litter in the Littering Zones (located directly after the Aid Stations)

Run course - 2nd lap

Run course Spare race wheelchair wheels at AS1
Rear Rear wheels - 700c (28") Zipp 909 with 19mm tyres with 15 inch pushrim 4 front wheel 20'' with hub to mount on a racing wheel chair 20"" Corima carbon If your race w/c does not use the wheels dimensions above , you can leave wheels at AS1 (bring them to the athletes’ lounge) VI Free leading zones are marked with signs and lines on the ground (before and after the u-turn/ access- exit of deck) Photo-finish Congestion in finish area: Go to mixed zone / recovery area

Run course - finish

AS3(R) AS4(R) AS2(R) PB(R) AS1(R)

Run penalty box Penalty box is for infringements in: TA1, TA2 and Run
e.g.: mount before mount line, dismount after dismount line, equipment outside your area, rack the bike outside your area, guide leading the athlete etc. Location: Before entering the finish chute on right hand side Information: White board to show race numbers and electronic board (Athletes need to read the board) Procedure: 10 second time penalty served on any lap of the run. If you do not stop, it will result in a DSQ

Post race procedures -1 Photo-finish
In case of a possible photo finish, the TOs will move behind the finish line in order not to block the photo finish camera with the tape.

Post race procedures -2 No congestion in the finish area: go to mixed zone/1st recovery area For Top 3: - TV/Flash Interviews - will be escorted to the Medal Ceremony preparation area For awards, dress “up” – official uniform will be transferred to the medal ceremony preparation area by Sport for the last wave. First two waves have time to return to Athletes’ Lounge. No flags on the podium

Athletes’ flows Mixed zone Finish Medal ceremony preparation area
1st recovery Doping Control Station

Post race procedure - 3 Anti-Doping Procedures
Photo ID is needed for every athlete to go for testing If selected cannot use 3rd recovery (ice tubs) Team Medical Access Team medical will be allowed to enter the medical tent after permission from the ITU Medical Delegate Every NPC can have 1 team medical accreditation. Only team doctors and must register with the ITU Medical Delegate

Coaches’ areas Coaches will have access to Athletes’ area
Limited access to athletes’ lounge Limited access to swim exit and transition Ticketing spectators area (beach) Coaching zone around the course Next to penalty box Sport seats 3rd recovery

Coaches’ flows Coach area 1 Coach area 2

Coach area at penalty box
Coaches’ flows Coach area 1 Coach area 2 Coach area at penalty box Sport seats

Access passes for coaches
Each delegation will get: - athletes’ lounge access wristbands according to the maximum number of same gender athletes per race. NPCs with maximum 2 athletes per gender will get two passes, NPCs with maximum 4 athletes per gender will get three passes and NPCs with maximum 6 athletes per gender will get 4 passes.

Access passes for coaches
Each delegation will get: - 1 pass for each NPC for accessing coaches’ areas at the start and at the transition zone - 1 pass per NPC for transportation to coaches’ area 3 Your full cooperation is expected, otherwise passes will be removed.

Handler’s Notes Personal handers are specifically allowed to assist paratriathletes by: Helping with prosthetic devices/assistive devices Lifting the participants in and out of handcycles and wheelchairs Removing wetsuits or clothing Repairing flats, punctures and helping with other equipment All handlers shall be subjected to the ITU Competition Rules Any action taken by the Handler which propels the competitor forward may at the discretion of the Race Referee, be grounds for a time penalty or disqualification Personal handlers can only assist with their athlete.

Handler’s movements Personal handlers can move from the transition zone to the finish chute after approval from the Transition official and through the back of house path to access to Aid station 1 and wheel station 1. Coaches can assist the PT1 athletes at wheel station 2.

Important notes - 1 All DNF during the bike leg should go to the next Wheel Station, Aid Station, Medical Station or penalty box and remain there until the end of the competition. All DNF athletes have to report back to the athletes’ lounge and inform the Registration Technical Official.

Important notes - 2 Water quality
Spare day- Sep 12nd / contingency plan Athletes/ coaches who are moving from the village to their hotel in Copacabana, should not bring their luggage to the venue. Gold medallists from the men’s races are required to come to the venue during the women’s races.

Weather forecast

Access to briefing

Obrigado(a)

Coaches’ & Team Managers’ Meeting

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