ITS Integrator 3 – stepping stone to the future

ITS Integrator 3 – stepping stone to the future
Richness of functionality and security in all business areas

Core functionality User access termination reason added log Oracle Database + Internet Directory last date of login

Core functionality Reports and Batch Programs scheduled to run automatically at set time with intervals more than once per day dependent jobs - scheduled as consolidated unit output of scheduled jobs - sent to several addresses

Core functionality Electronic Documents stored documents - ed directly restrict upload file sizes document now also stored outside the ITS database

Core functionality iComms enhanced user interface with single screen for entry # of iComms letters - combined into 1 consolidated PDF document picking order for addresses SMS’s through the FoneWorx API costs split among multiple accounts at FoneWorx

Core functionality ftp to server enhanced functionality for file transfer, eg bank statement easy to upload screen

Core functionality iEnabler security enhancements to assist institutions in end-user data access and processing iEnabler Application Security enhanced

Student administration Quotas different quotas for academic applications and registrations on qualification / subject / offering type reserve places for repeating students

Student administration contact + distance registration = 1 option minimum and maximum credit validation for student self-service registrations

Student administration Systems cycles changes restricted to campuses and offering types

Student administration Service regions auto link students to defined region

Student administration Assessment methods professional judgment methodology based on Rubric criteria

Student administration Student Educational Plans (SEP) assistance to students tracked SEP reflects non-academic goals that the student need to or want to achieve used for student counselling interventions

Student administration Control and Calculation of Marks suppression of qualification results - verification process not fully completed restriction privileges to calculate half- and full period marks by Faculty/ Department or Campus

Student administration lecturers concise view of study guides per student per subject/module study guides combines existing and new functionality features: creating re-issue requests, requesting optional items changing an items status, virtual items query components of package items query documents created in respect of study guides item

Student administration Bulk changes to subject & qualification information process students without invalid “new’ data combination students with potential problems recorded/flagged rest of students are processed

Graduation management Different Progression rule-sets Credit values and Grade Point Average Exit point identification Maintain exceptions Identify possible graduates Merit Awards details about graduation ceremonies Attendance and guest invitations Seating plans and tickets

Student Self-service All text on iEnabler can be user defined prompts, headers, warnings, etc in alternative language also Cost of study pro-forma by students before application or get actual cost before they register

Student Self-service enhancement on “Interested in Studying Here” improved flexibility in offering types that students can choose from when registering cancel registration qualification and /or subject system cycle dates to control process

Student Self-service residence registration registration restrictions view statuses / certificates that will prevent registration instructions to the students for each status before registration is allowed

lecturer Self-service Lectures can complete attendance registers via: Lecturer iEnabler or back office

Alumni Self-service ease of contact between the institution and its alumnis change biographical and/or address detail personal information on employment relatives, interests, qual etc. add customised information to the Alumni iEnabler special information that needs to be updated, the publication of notifications, etc.

Student debtors Revenue received at registration evenly spread over student service period ensuring sufficient funds available to service student for period registered individual student statements ed user interface enhancement for Cashbook Statement Journals

Student debtors validate student’s sufficient funds to cover tuition fees during academic registration numerous changes to student financial reports Student Balances and Ageing report as well as the Student Statements report produce files with raw data and extract to e.g. Excel

Student debtors Restrictions in Bursaries and Loans only allow specific users to update amounts, statuses SMS messages to bursary students directly batch write-off program write-off student balance according to: denomination rounding factor or according to a high and low balance entered as part of the input parameters

Student debtors receipt transactions - discontinuance of denominations for cash payments denomination rounding factor

Financial management New authorization rules for financial transactions decreases amount of work involved in maintaining the rules increasing the extent to which a user can be restricted

Financial management General Ledger report on general ledger - added spread sheet integration and ease of use eg: Transactions Per Type run / export to Excel / csv eg: Batch Journal Transactions import to Excel refersal of journals on range of numbers in bulk

Financial management Accounts Receivable System format AR statements manipulate correspondence through: desktop integration send bulk SMS’s/Text’s ITS InfoSlip documents via secure electronic ways individual debtor statements ed

Financial management Counter & Cashbook receipts view and single screen for bank statement journals new query per cash book/ statement nr transaction sequence bank statement transactions in same order as appear on the physical bank statement

Financial management Expense Budget GL Report Writer include budgets, commitments and formulas copy current budget year + % for next year

Financial management Finance iEnabler enhanced user access “search documents” process increased searching functionality on orders tree structure allows query on related documents

Financial management Asset System enhanced reporting with additional parameters eg: Inventory Registry Asset Additions and Disposals

Financial management Accounts Payable unflag invoices when payments cancelled indicator next to creditors doc fully paid, partially paid, not paid Improved creditor’s age analysis enhanced reporting payment advice and creditor letter combined, ed bank account details changes to bank account details authorised creditor validation on duplicate bank account numbers

Financial management Procurement Management improved facility for stock taking and reconciliation when order is completed, auto to creditor or/and printout to printer administrators can control re-instatement commitments on requisitions when orders based on the requisitions are cancelled request / order MIS view

Personnel management improved communication formatted salary increase letters through iComms changes to reports in the Personnel system also improve reporting capability appointments – cost centre validated directly after entry

Personnel management file in .csv format with both Personnel and Payroll System Data combined biographical, service record, leave, salary and salary budgeting information in spreadsheet used for statistical purposes improved integration between the Personnel and Payroll systems

Personnel management Time Logging System enter timesheets to record time spent by personnel member by project and task personnel members can submit salary claims via self-service generate individual payroll earnings generate debtor invoices based on recorded time

Personnel management personnel members can submit salary claims electronic approvals supervisor area assists supervisors in the management of their subordinates wrt key performance areas, performance evaluation, etc.

Personnel management Travel Requests Travel Process from Proposal to Procurement to Feedback through the on-line Travel Request Overtime Work Agreements and Claims Eliminate paperwork through on-line Overtime Work Agreements and Claims

Personnel management E-Recruitment Drastically reduce the number of applications / CV’s to study when recruiting for a position using rating/scoring software Probation Facilitate the probation process by automated timeous reminders to role players and keeping electronic records of probation evaluations

Personnel management Global Earnings/ Deductions single screen for user ease of operation Full Salary Calculation Report extra information assist Payroll Office in checking salary calculations

Personnel management UIF file start of relevant service record will appear next to personnel number Salary packages added flexibility the addition / modification to available calculation methods used for earnings or deductions

Personnel management Sell / encash leave enhanced calculate the monetary value and pay amounts for leave sold to personnel new report : Leave Provision Report with pro-rata calculations SITE adjustment report option to only show personnel with differences

ITS Integrator 2014 and beyond … Meeting the challenges of the future

ITS Integrator 2014 and beyond …
Focus on : combination of functional and technical enhancements • improved user experience for end-users • support for ad-hoc management needs • self-service applications - volumes handling • improved use of web-, cloud- and mobile devices ITS Integrator 2014 and beyond …

Benefits lightweight, low maintenance client tier closer alignment of look and feel of the: ITS Integrator Back- Office and iEnabler Systems savings : licensing cost of infrastructure continue using state-of-the-art technology infrastructure stack with proven support ITS Integrator 2014 and beyond …

Database Tier Middleware Client Tier ITS Integrator 4 – underpinned by state of the art technology Technology Stack Oracle Standard Edition Java Enterprise Edition application server, Weblogic Suite replace current Oracle Internet Application Server Web Browser on laptop, personal computer or mobile device Java plug-in phased out Oracle ADF adopted as development framework ITS Integrator 2014 and beyond …

ITS Integrator 2014 and beyond … roadmap
user interface in new technology iEnabler focused enhancements back-office development focus on most frequently used functionality include: academic structure in Student Management transaction processing / query screen improvements in Financial Management appointment process in Human Resources payroll input screens in Payroll Management enhanced functionality workflow in various areas improved way of handling VAT/GST reproduction of bank reconciliation approval of marks in Lecturer iE upload marks from spreadsheets in iE ITS Integrator 2014 and beyond … roadmap

ITS Integrator 4.1 or ITS Integrator 5 user interface improvements multiple companies multi-level organization structure improved reporting in Financial Systems Application- and Registration Process interface between Financial System and InfoEd Research system various enhancements in : Student Debtors Counter/Cashbook Asset Survey Personnel HEMIS Timesheets further roll-out of text customization in Student iEnabler ITS Integrator 2014 and beyond … roadmap

ITS Integrator 5 and later releases completion/ continuance of the implementation of the new technology procurement tenders improved handling of tuition and other fee increases automation of HR/Payroll processes mobile functionality in business processes such as applications and registration ITS Integrator 2014 and beyond … roadmap

ITS mobile provide students with access
personal and academic information as well as institutional information variety of mobile phones and tablets ITS Mobile accommodates the needs of today’s busy students, faculty and staff by offering features ranging from academic and financial information to campus maps using easy to navigate, icon-based menus. present functionality allows for the query of information focus of development path includes expansion to processes like application and registration

ITS Integrator Business intelligence
You Have Choices ! BI Services: providing identified reports to management pre-defined reports generated by Adapt IT at fixed intervals distributed to the management of the institution in various formats BI Products: BI product that runs on Microsoft generates Excel spreadsheets, graphs, dashboards, etc. seamlessly integrated with ITS Integrator BI tool implemented by Adapt IT institution develop and draw reports from the ITS Integrator database

ITS Integrator Business process outsourcing
Key advantage - institutional can focus on core activity of teaching Business Process Outsource services based on use of ITS Integrator outsourced service on institution’s own infrastructure or hosted in cloud physical and logical infrastructure managed by Adapt IT for cloud-based solution resulting in no capital investment Objective - to assist institutions to become / or remain operational without upfront investment in information technology or training in the use of an ERP system ITS Integrator Business process outsourcing

ITS Integrator … hosted in cloud
alternative to institutionally owned infrastructure commercial hosting / cloud computing cost share between a number of institutions Advantage - fast connection speed and 24 x 7 system availability, no capital outlay or system maintenance activities performed by the institution more cost effective ideally suited to smaller institutions no technical skills needed database administration included eliminating need for advanced technical skills within institution ITS Integrator … hosted in cloud

Excellence in timetabling … CELCAT

Adapt IT Training and Development
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BI Training IBM Cognos 10.1 Certified Crystal Reports Basic and Advanced

Soft Skills Team Building Finance for non-Financials Secretarial Stress & Conflict Project Management Presentation Skills Report Writing Skills

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ITS Integrator 3 – stepping stone to the future

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