1. DEPARTMENTAL FIRST QUARTER PERFORMANCE REPORT
Portfolio Committee of Justice and Correctional Services
September 2015

2. CONTENTS Introduction Performance overview Programme Performance
3.1 Programme 1: Administration
3.2 Programme 2: Court Services
3.3 Programme 3: State Legal Services
3.4 Programme 4: National Prosecuting Authority
3.5 Programme 5: Auxiliary and Associated Services
4. Conclusion

3. INTRODUCTION 1. INTRODUCTION Vision
An accessible justice system that promotes Constitutional values.
Mission
To provide transparent, responsive and accountable justice services for all
Principles And Values
Commitment to constitutional values and a culture of human rights;
Promotion of the rule of law;
Batho Pele;
Good Governance;
Ubuntu;
Professionalism and Continuous Improvement; and
Transparency.

4. INTRODUCTION 1. INTRODUCTION Strategic Goals
The Department of Justice and Constitutional Development (DoJ&CD)’s mandate is to enable all in South Africa to access justice services.
In promoting this, the Department continued in the period under review with the pursuance of the following strategic goals:
An efficient, effective and development oriented administration.
2. Improved administration support to the justice system enabling efficient resolution of cases. (civil, family law and criminal).
3. Provision of quality legal services that strengthen the capacity of the State.
4. Promote constitutionalism and social justice to contribute to social cohesion.
5. Improved prosecution services

5. OVERVIEW 1. INTRODUCTION KEY HIGHLIGHTS
The highlights within service delivery environment included the following;
The Department expanded its services at municipal buildings which became additional seats the local Magistrate’s Courts:
Hermanus
George
Stellenbosch
2. The mortal remains of the late Mr Meshack Komsasa Nyathi and Mr Thamsanqa Poto were handed over to their families.
3. A total of criminal court cases were finalised through ADRM at lower courts.
6. 50 operational TCCs provided services in line with the verification criteria.
7. The recovery of R84.4 million in terms of the Prevention of Organised Crime Act (POCA).

6. OVERVIEW 1. INTRODUCTION CHALLENGES
Under spending on infrastructure remains a challenge.
Inability to attract suitable candidates with specialised skills in the labour market. (i.e. OSD posts)
Underperformance on software development of CJS/IJS projects as a result of SITA remains an area of concern.
Vacancies in senior management posts remains a challenge (e.g. DDG Constitutional Development, Chief Directors: Facilities Management )
Challenges with the investigating capacity of certain cases in the South African Police Service makes it difficult to achieve prosecutorial targets.

7. PERFORMANCE OVERVIEW 1. INTRODUCTION
During the quarter under review the Department achieved targets on 51 of the 68 indicators reported on. This translates to 75% of targets achieved.

8. PROGRAMME 1 PERFORMANCE
1. INTRODUCTION
Expenditure Report
1. The expenditure as at the end of the first quarter amounted to R200.6 million against a budget of R1.9 billion.
2. The under spending was mostly related to non-payment of quarterly disbursement for office accommodation.
Sub-programme
Budget
’000
Expenditure ‘000 (Q1)
% Actual Exp. (Q1)
Ministry
34 817
7 179
21%
Management
48 740
14 986
31%
Corporate Services
Office Accommodation
24 316 2%
TOTAL
11%

9. PROGRAMME 1 PERFORMANCE
1. INTRODUCTION
Areas of under performance and corrective action
Strategic Objective 1: Increased compliance with prescripts to achieve and sustain the unqualified audit opinion
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1
Output
1.1 Number of audit projects completed by Internal Audit
285 71 41
The Internal Audit unit was completing projects from previous financial year thus could not meet the planned quarterly target.
Performance in this area improved towards the end of the last month of the quarter, thus the target is expected to be achieved by the end of the second quarter.

10. PROGRAMME 2 PERFORMANCE
1. INTRODUCTION
Expenditure trends
The expenditure as at the end of the first quarter amounted to R1.3 billion against a budget allocation of R5.5 billion.
The expenditure for this programme is R10 million over the approved drawings on the national revenue fund of R1.2 billion for the quarter.
The over expenditure was as a result of late submission of invoices for Court Infrastructure. It is anticipated that this will normalise during the second quarter.
Sub-programme
Budget
’000
Expenditure ‘000 (Q1)
% Actual Exp. (Q1)
Lower Courts
23%
Family Advocate
45 149
22%
Magistrate's Commission
16 302
2 512
15%
Government Motor Transport
18 156 -
Facilities Management
19%
Administration Of Courts
25%
TOTAL

11. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 2 Performance
Planned targets on all 9 indicators were achieved during the quarter under review.

12. PROGRAMME 3 PERFORMANCE
1. INTRODUCTION
Expenditure trends
The expenditure as at the end of the first quarter amounted to R217.6 million against the budget allocation of R1 billion.
The expenditure is R23.3 million below the approved drawings on the national revenue fund of R240.9 million.
The under spending was as a result of vacant posts relating to the capacitation of the State Attorney’s offices as well as the Constitutional Development branch.
Sub-programme
Budget
’000
Expenditure ‘000 (Q1)
% Actual Exp. (Q1)
State Law Advisors
72 738
13 756
19%
Litigation And Legal Services
82 412
21%
Legislative Development And Law Reform
56 314
13 010
23%
Master Of The High Court
Constitutional Development
72 980
8 200
11%
TOTAL

13. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 3 Performance
Areas of under performance and corrective action
Strategic Objective 10: Increased efficiency in the provision of services to all beneficiaries thereof
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
10.1 Percentage of letters of appointment issued in deceased estates within 15 days from receipt of all required documents
95%
93%
10.3 Percentage of beneficiaries in receipt of services within 40 days from receipt of all required documents (Guardian’s Fund)
92%
89%
Teething problems in offices implementing electronic processing (ICMS PEAS), network downtown and system upgrade in some service points caused backlogs and underperformance
Plans have been put in place to improve performance.

14. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 3 Performance
Areas of under performance and corrective action
Strategic Objective 10: Increased efficiency in the provision of services to all beneficiaries thereof
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
10.4 Percentage of certificates of appointment issued in all bankruptcy matters within 10 days from receipt of all required documents
87%
86%
10.5 Percentage of liquidation and distribution accounts in bankruptcy matters examined within 15 days from receipt of all required documents
96%
95%
Lack of capacity in some offices let to target not being achieved.
Plans have been put in place to improve performance.

15. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 3 Performance
Areas of under performance and corrective action
Strategic Objective 16: Promotion of the broad based knowledge about and support for values of equality, human dignity and fundamental human rights
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
16.4 Number of people reached through awareness campaign on popularising socio economic rights
5 million
1.25 million
16.5 Number of municipalities which participated in the NAP dialogues 70 20 2
i. Delays in submission of inputs to the National Action Plan to combat racism, racial discrimination, xenophobia and related intolerance tables led to underperformance.
ii. The Department is engaging departments individually to improve coordination and ensure submission of inputs.

16. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 3 Performance
Areas of under performance and corrective action
Strategic Objective 17: Implementation of the TRC recommendations, as approved by Parliament for purpose of contributing to healing the wounds of the past and restoring human dignity
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
17.1 Number of needs analysis completed in TRC listed communities 6 1
i. The request by the identified community to be engaged further led to target not being achieved.
ii. A follow up engagement with the community was scheduled.

17. PROGRAMME 4 PERFORMANCE Economic Classification
1. INTRODUCTION
Expenditure trends
The expenditure as at the end of the first quarter amounted to R811.9 million against budget allocation of R3.3 billion, thus recording a performance of 24%.
Economic Classification
Total Expenditure
ENE Budget
Budget Available
% Spent
Compensation of Employees
24.40%
Financial Transactions in Assets and Liabilities
Goods and Services
21.48%
Household
196.89%
Machinery and Equipment
14.32%
Departmental Agencies and Accounts
25 104
0.31%
Buildings and Other Fixes Structures
13.67%
Total
24.06%

18. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 4 Performance
Areas of under performance and corrective action
Strategic Objective 1: Increased successful prosecution
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
Number of criminal court cases finalised with verdict in the lower courts
81 624
77 772
Conviction rate in organised crime
90% (403)
90% (100)
87.7% (100)
A reduction in the inflow of new cases and court utilisation impacted negatively on the cases finalised with verdict.
Complexity of organised crime cases and reliability of witnesses impact on the conviction rate
iii. The NPA continues to make contributions towards the improvement of case flow management.

19. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 4 Performance
Areas of under performance and corrective action
Strategic Objective 2: Improved prosecution of cases that require specialised prosecution
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
Conviction rate in complex commercial crime
93% (928)
93% (232)
91.6% (197)
Number of persons convicted of corruption or offences related to corruption where the amount benefitted per case is more than R5 million 20 5
A reduction in court utilisation impacted negatively on performance.
Cases are complex and take long to investigate which impact negatively on performance
iii. The NPA continues to monitor these cases on a monthly basis. Furthermore engagements with other stakeholders continues to ensure fast-tracking of cases.

20. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 4 Performance
Areas of under performance and corrective action
Strategic Objective 2: Improved prosecution of cases that require specialised prosecution
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
Percentage of cases reported at a TCC that is referred to court for prosecution
51% (7 942)
51% (1 976)
42.6%
(1 583)
A substantial number of non-arrest dockets contributed to underperformance.
ii. The NPA will engage stakeholders to address performance within this area.

21. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 4 Performance
Areas of under performance and corrective action
Strategic Objective 4: Ensure threatened witnesses are successfully protected
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
Percentage of witnesses and related persons that walked off the witness protection programme
1.5% 0%
0.4% (2/440)
2 witnesses walked off the witness protection programme without informing the NPA.

22. PROGRAMME 5 PERFORMANCE
1. INTRODUCTION
Expenditure trends
The expenditure as at the end of the first quarter amounted to R44.5 million against the budget allocation of R976.4 million.
The reported expenditure was R199.5 million below the approved drawings on the national revenue fund of R244 million.
The under spending was due to slow progress of the implementation of CJS/IJS project caused by delays in procurement processes and late submission of invoices by SITA.
Sub-programme
Budget
’000
Expenditure ‘000 (Q1)
% Actual Exp. (Q1)
Justice Modernisation
44 525 5%

23. PROGRAMME PERFORMANCE
1. INTRODUCTION
Programme 5 Performance
Areas of under performance and corrective action
Strategic Objective 18: Establishment of an integrated electronic Criminal Justice System (CJS) to modernise the management of the criminal justice information
Performance indicators
Target for 2015/16
Quarter 1 Target
Quarter 1 Output
18.1 Percentage completion of ICMS Criminal Modernisation
50%
12% -
18.2 Number of criminal cases postponed via the audio visual remand system
12 000
3 000
2 101
The process of enhancing ICMS and ECMS was undertaken during the quarter under review. Performance is set to improve during the second quarter.
Underutilisation of the AVR system resulted in underperformance .
The Department continues to engage stakeholders with the aim of increasing the utilisation of the system.

24. CONCLUSION 1. INTRODUCTION
The Departmental EXCO continues to track the performance against Annual Performance Plan on a monthly basis.
Corrective action are put in place where required.

25. 1. INTRODUCTION
Thank you