1. Hit the ground running with prince2

2. PRINCE2: recap
PRINCE2 is used to deliver successful projects all over the world.
PRINCE2 is truly tailorable.
It can be Agile / Lean / Waterfall.
It can be used for any project, no matter how big or small.
*PRINCE Research Report published by AXELOS

3. I want to use PRINCE2 to run my next project. What do I do?
PRINCE2: getting started
PRINCE2: getting started
I want to use PRINCE2 to run my next project. What do I do?
*PRINCE Research Report published by AXELOS

4. Mandate: “we need an initiative which will break us into new markets”
PRINCE2: getting started
PRINCE2: getting started
Mandate: “we need an initiative which will break us into new markets”
We are an events company, specializing in small-medium local music events
A colleague has pitched an idea…

5. The Canuck Truck Food Festival!
PRINCE2: getting started
The Canuck Truck Food Festival!

6. PRINCE2: getting started
Great idea! Let’s go!

7. Is this project worth doing?
Wait but…
Is this project worth doing?

8. Starting Up a Project
Starting Up a Project

9. Should we do this Project?

10. 2 1 3 Project Definition WHAT are we proposing to do
WHY are we proposing to do this 1 3
HOW will we do it

11. WHY are we proposing to do this1

12. The Project Brief The Project Brief Outline Business Case
Executive summary
Reasons
Business options
Expected benefits
Timescale
Costs

13. The Project Brief Reasons Break into lucrative food festival markets
Grow revenue for the business
Create a repeat revenue stream
Expand the brand into new areas
Create stronger brand affinity and awareness

14. The Project Brief Expected benefits
New revenue: est. $300K in first year from initial analysis
10% increase in brand awareness in Ottawa region (against benchmark survey)
New database of vendors and sponsors
Replicable event: new and repeat revenue potential

15. Project Definition
WHAT are we proposing to do 2

16. The Project Brief Project Objectives
Design, launch and run a successful single-day food festival event in Ottawa
Establish a recognised food festival brand, that is associated with our parent company
Ensure the festival can be repeated efficiently, in the future

17. The Project Brief Project Objectives
Design, launch and run a successful single-day food festival event in Ottawa
Establish a recognised food festival brand, that is associated with our parent company
Ensure the festival can be repeated efficiently, in the future

18. Desired Outcomes: “Successful Day”
The Project Brief
Desired Outcomes: “Successful Day”
Revenue from tickets, sponsorships and vendor spaces: >$300K
30% ROI (rev – costs / costs)
Attendance at event >85% of maximum capacity
Feedback survey to attendees after event receives >3.7/5 average rating

19. The Project Brief
Users

20. The Project Brief Users “Foodies” in Ottawa and surrounding area
Tourists
Local people who enjoy festivals (our existing user database)
Vendors (Food trucks; Restaurant pop-ups)
Sponsors (Restaurants paying for advertising; large pitches)
Media / bloggers

21. 3
HOW will we do it

22. The Project Brief Project Approach Do we do it ourselves?
Do we outsource all or part to other agencies?
Do we partner with an existing food events agency?

23. Project Definition
WHAT are we proposing to do
WHY are we proposing to do this
HOW will we do it

24. Starting Up a Project (SU)
Creation of the Project Board

25. Starting Up a Project
The Senior User represents the interests of all those who will use the project’s products.
They must demonstrate that the forecast benefits… have in fact been realized.
This role often involves a commitment beyond the end of the life of the project.

26. Outline business case The Project Board The Project Brief
Starting Up a Project (SU)
Starting Up a Project
Outline business case
The Project Board
The Project Brief

27. Starting Up a Project (SU)

28. Initiating a Project

29. Initiating a Project (IP)
The PID

30. The PID Initiating a Project Initiating a Project (IP)
“The purpose of the PID is to define the project, in order to form the basis for its management and an
assessment of its overall success. The PID gives the direction and scope of the project and (along with the stage plan) forms the ‘contract’ between the project manager and the project board.”

31. The PID Initiating a Project The Project Brief Risk management
Communication management
Project plan

32. The PID Initiating a Project Initiating a Project (IP)
________________________
Signature

33. Success!

34. Q & A