1. ... Transform young lives through Music
Team 02
VYMA
... Transform young lives through Music
FCR ARB Presentation
VYMA

2. Agenda VYMA Prototype/ Product Demo Life Cycle Plan Remote Team Member
Operational Concept Description
Win Win Agreements
Prototype/ Product Demo
Architecture
Life Cycle Plan
Feasibility Evidence
Quality Focal Point
VYMA

3. ... Transform young lives through Music
Team 02
Remote Team Member
VYMA
... Transform young lives through Music

4. Team Strong Points VYMA Operational View Strengths
Team members share common interest in project vision and success.
Members fulfilling their project roles.
Frequent communication and good collaboration among team members via Slack and Team Meetings.
Enough resources for completing project according to schedule.
VYMA

5. Team Strong Points VYMA Technical View Strengths
All members have good experience in web development combined experience in front-end and back-end development.
Good Balance of software industry experience in team.
VYMA

6. Team Weak Points VYMA Operational View Mitigation Technical View
Team members have different class/work schedules.
Mitigation
Organize meetings as per everyone’s convenience and collaborate remotely via join.me
Technical View
Personnel Shortfall: None of the team members have experience in using COTS like Squarespace, Stripe and MailChimp.
Mitigation
Buying Information: Gain more knowledge about the product or services to be used
VYMA

7. Technical Concerns and Solutions
Compatibility while integrating with services/commercial products like Stripe and Mailchimp.
Mitigation: Understanding and Prototyping how the integration of services works with Squarespace by looking at references for same.
Squarespace has limited compatibility with third-party services and offers few official integrations (e.g. Paypal)
Mitigation: Team members should become familiar with the Developer Platform provided by Squarespace and be prepared to add custom code for integrating third- party services on VYMA website. Utilize the services provided by Squarespace.
Successful application of User Interface Design principles
Mitigation: Perform user interviews for obtaining feedback and identifying interaction issues
VYMA

8. Operational Concept Description
Team 02
Operational Concept Description
VYMA
... Transform young lives through Music

9. Operational Concept Description
System Purpose
VYMA is dedicated to helping young musicians feel successful through learning and sharing music
Allow Users to Register and Pay for Music Courses Online
Check Event Updates/Schedule and receive Notifications for same
Make Secure Donations.
Download Music Notes.
VYMA

10. Operational Concept Description
Shared Vision
Reducing Redundancy by combining the three Websites.
Introducing the Online Registration and Payment System.
Ease of Maintenance.
VYMA

11. Program Model
Operational Concept Description
VYMA

12. Proposed System: ERD
Element Relationship Diagram
VYMA

13. Benefit Chain Diagram
Operational Concept Description
VYMA

14. System Boundary & Environments
Operational Concept Description
VYMA

15. Operational Concept Description
Core Capabilities
Operational Concept Description
Capability Goals
Priority Level
OC-1 Online Registration and Payment System: Students/Parents can register and pay for music courses online.
Must have
OC-2 Consolidate three websites: User can view all the content on one website instead of three.
OC-3 Announcement Section: User can view all the event updates and announcements in this section and also receive an notification for the same.
OC-4 Donations: Donors can make donations to support VYMA through online payment system
OC-5 Event Calendar: User can view schedule of all the classes and events in event calendar.
OC-6 Maintain Registration Process: Client/Maintainer can check his and Orders Section for new applicants and their information.
VYMA

16. Operational Concept Description
Core Capabilities
Operational Concept Description
Capability Goals
Priority Level
OC-7 Download Music Notes: User can download music notes from password protected page for rehearsals.
Must have
OC-8 Roster: Parents can view other student’s parent’s details on a password protected page.
Mid Priority
OC-9 Buy DVD: User can buy DVD of rehearsals and events online.
Low Priority
OC-10 Contact Us Page: User can contact VYMA administration for feedbacks and concerns.
OC-11 Yearbook: User can view yearbook through a link on VYMA website.
VYMA

17. Operational Concept Description
Core Capabilities
Operational Concept Description
Capability Goals
Priority Level
OC-7 Download Music Notes: User can download music notes from password protected page for rehearsals.
Must have
OC-8 Roster: Parents can view other student’s parent’s details on a password protected page.
Mid Priority
OC-9 Buy DVD: User can buy DVD of rehearsals and events online.
Low Priority
OC-10 Contact Us Page: User can contact VYMA administration for feedbacks and concerns.
OC-11 Yearbook: User can view yearbook through a link on VYMA website.
VYMA

18. Operational Concept Description
Organizational Goals
OG-1: Provide Faster and Efficient Online Registration and Payment System
OG-2: Ease of Maintenance
OG-3: Reducing redundancy by combining three sites into one.
OG-4: Larger Audience Outreach by the Search Engine Optimization and Google AdWords that Squarespace provides.
OG-5: Improved Security
VYMA

19. Operational Concept Description
Constraints
CO-1: Monetary Budget: The selected content management system-integrated website builder should not exceed annual payment plan of $216.
CO-2: Payment Service Constraint: Squarespace supports only Stripe as third party payment service.
CO-3: Limited support for External Database: Squarespace does not allow connection or use of an external database.
VYMA

20. ... Transform young lives through Music
Team 02
Win Win Agreements
VYMA
... Transform young lives through Music

21. Registration System VYMA Win Win Agreements
WC_4223: As a student/parent, I can register and pay for music courses online, so that it becomes easier for me to signup, instead of printing and submitting form.
WC_4199: As the client, I can check my and Squarespace’s Orders Section for new applicants and their information.
VYMA

22. Announcements & Calendar
Win Win Agreements
Announcements & Calendar
Announcements
WC_4210: As a admin I can update information at announcements section of the website, which also triggers notification to all members about it.
Calendars
WC_4212: As a member, I can view the detailed information of events in a calendar on a password protected page.
VYMA

23. Migration VYMA Win Win Agreements
WC_4215: The system shall be a combination of three websites where all the content from these websites will be migrated.
WC_4226: As a student, I can download music notes from the private/password protected page on the website , so that I can practice well for rehearsals and concerts.
WC_4203: As an admin, I can update parent's details on roster so that all parents can view each others details on a password protected/private page.
WC_4224: As a user, I can view the details of all the courses and schedule of classes at one place, so that I don't have to search different websites to do the same.
WC_4202: As a client, I can add link of yearbook on website so that parents/students can view them.
VYMA

24. Payment System VYMA Win Win Agreements
WC_4227: As a donor, I can make donations online via a secure payment system, so that I can support the VYMA community in their endeavors..
WC_4194: As a parent, I can set up recurring payments for my child's tuition.
WC_4193: As a user, I can view the trailers of videos and purchase the related DVD's on Shop Page.
VYMA

25. Contact Us VYMA Win Win Agreements
WC_4225: As an admin, I can check my mail for Inquiries/feedbacks provided by the users through Contact Us page, so that the concerns of users are addressed in a timely manner.
VYMA

26. Prototype/product demo
Team 02
Prototype/product demo
VYMA
... Transform young lives through Music

27. Registration System Top Risk Prototype 1 VYMA Win Condition
As a student/parent, I can register and pay for music courses online , so that it becomes easier for me to signup, instead of printing and submitting form.
Risk Identification : COTS Integration
Compatibility while integrating with services/commercial products like Stripe for Payment Services.
Mitigation
By prototyping the Online Registration System and by performing COTS Integration Testing for Squarespace with Stripe, we tried to mitigate this Non Developmental Item Conflicts Risk
VYMA

28. Top Risk Prototype 1
Registration System
Workflow
VYMA

29. Registration System Let’s see this Prototype in Action !!
Top Risk Prototype 1
Registration System
Let’s see this Prototype in Action !!
VYMA

30. Registration System VYMA Top Risk Prototype 1
Music Course Selection Page
VYMA

31. Top Risk Prototype 1
Registration System
Course Register Page
VYMA

32. Top Risk Prototype 1
Registration System
Form Page
VYMA

33. Top Risk Prototype 1
Registration System
Manage Registration Page
VYMA

34. Announcements Top Risk Prototype 2 VYMA Win Condition
As a admin I can update information at announcements/news section of the website, which also triggers notification to all members about it
Risk Identification
Personnel Shortfall - Not sure about the Implementation of MailChimp for sending notifications.
Non developmental Item Conflicts - Not sure about the Integration of MailChimp with Squarespace.
Mitigation
Prototyped announcements page as a blog with an RSS feed, so MailChimp can send mails when a new announcement is posted.
Prototyped RSS campaign on MailChimp to generate notification mails for every new announcement.
VYMA

35. Top Risk Prototype 2
Announcements
Workflow
VYMA

36. Top Risk Prototype 2
Announcements
VYMA

37. Announcements Top Risk Prototype 2 VYMA
Configuration page for managing old announcements and posting new announcements.
VYMA

38. Top Risk Prototype 2
Announcements
Writing a new post.
VYMA

39. Campaigns on MailChimp.
Top Risk Prototype 2
Announcements
Campaigns on MailChimp.
VYMA

40. Configuring the RSS campaign.
Top Risk Prototype 2
Announcements
Configuring the RSS campaign.
VYMA

41. RSS campaign set up on MailChimp.
Top Risk Prototype 2
Announcements
RSS campaign set up on MailChimp.
VYMA

42. Announcement email received by member.
Top Risk Prototype 2
Announcements
Announcement received by member.
VYMA

43. Download Music Notes Top Risk Prototype 3 VYMA Win Condition
As a student, I can download music notes from the private/password protected page on the website , so that I can practice well for rehearsals and concerts.
Risk Identification
Personnel Shortfalls : We weren’t sure about the storage options for the pdf of the music notes
Mitigation
Buying Information: Explored the possible options through the documentation provided by Squarespace and prototyping.
VYMA

44. Top Risk Prototype 1
Download Music Notes
Workflow
VYMA

45. Download Music Notes Top Risk Prototype 3 VYMA Members Section.
The private/password protected pages only for the Members.
VYMA

46. Download Music Notes Top Risk Prototype 1 VYMA
View of the list of music notes which can be downloaded on click.
VYMA

47. Calendar of Events Top Risk Prototype 4 VYMA Win Condition
As a member, I can view the detailed information of events in a calendar on a password protected page.
Risk Identification
Personnel Shortfalls: Not sure about how password protected pages are implemented on Squarespace. Also, not sure how to provide different views based on whether the user is a member or not.
Mitigation ?
Buying Information: Read Squarespace documents for the implementation.
Prototyped the calendar of events as a calendar on the homepage with the partial details of the events and the full details of the events is password protected .
VYMA

48. Top Risk Prototype 2
Calendar of Events
Workflow
VYMA

49. Calendar of Events Top Risk Prototype 2 VYMA
Calendar View of the events that is visible to all.
VYMA

50. Calendar of Events Top Risk Prototype 2 VYMA
Non members cannot access the private pages.
VYMA

51. Calendar of Events Top Risk Prototype 2 VYMA
Detailed View of the events (only visible to the members)
VYMA

52. Calendar of Events Top Risk Prototype 2 VYMA
Consolidated list of events.
VYMA

53. ... Transform young lives through Music
Team 02
Architecture
VYMA
... Transform young lives through Music

54. Top Level Physical Architecture
Desktop
User
VYMA

55. Top Level Logical Architecture
Client Side
Server Side
Application Server
Request
Squarespace Website
Template
Stripe Integration
Response
MailChimp Integration
Request
(UI Events)
Request
Response
Response
Squarespace Cloud Storage
VYMA

56. Architecture
System Context
VYMA

57. Use Case: Online Registration and Payment System
Architecture
Use Case: Online Registration and Payment System
VYMA

58. Use Case: Announcements Section
Architecture
Use Case: Announcements Section
VYMA

59. Architecture
Use Cases for User
VYMA

60. Architecture
Use Case for Donor
VYMA

61. Use Cases List VYMA Architecture Use Case Sequence Use Case UC-1
Register and Pay Online
UC-2
View Announcements
UC-3
View Event Calendar
UC-4
Download Music Notes
UC-5
View Roster Page
UC-6
View Video Trailers
UC-7
Buy DVD
UC-8
View all Content at single websites
UC-9
Give Feedback
UC-10
View Yearbook
UC-11
Make Donation
VYMA

62. ... Transform young lives through Music
Team 02
Life Cycle plan
VYMA
... Transform young lives through Music

63. Life Cycle Plan Life Cycle Plan VYMA Purpose of LCP Overall Strategy
Making plans, projections, and decisions based upon the life cycle theory.
Helps with resource allocation when considering how much to allot to various projects.
Overall Strategy
NDI/NCS Intensive Process : All the capabilities (functions) of our system are delivered by COTS/ services like Squarespace, MailChimp and Stripe.
Assumptions
The duration of the project is One Semester
VYMA

64. Life Cycle Plan Life Cycle Plan VYMA
Key Stakeholders and Responsibilities
Stakeholders
Roles
Lindsey Hansen
Client and Program Coordinator, VYMA
Sam
Director, VYMA
Rajat Verma
Project Manager/Life Cycle Planner/Dev
Preksha Gupta
Software Architect/Operational Concept Engineer
Mangalore Rakesh Shenoy
Software Developer/Prototyper
Ankit Gupta
Requirements Engineer/Tester
Snehal Surendra Desai
Prototyper/Feasibility Analyst
Lu Wu
Quality Focal Point/Developer
Heidi Negron-Arroyo
IIV and V/UML Modeler
VYMA

65. Foundations Phase Life Cycle Plan VYMA Activities Milestones
Mitigating the risks.
Prototyping the MVP’s.
Refined the architecture.
Milestones
Development Commitment Review
Development Commitment Package
VYMA

66. Development Phase Life Cycle Plan VYMA Activities
Implementing the Top Risk Prototypes
Started with content migration.
Peer Reviews for features.
Client feedback on various functionalities developed.
VYMA

67. Life Cycle Plan
Project Plan
VYMA

68. Project Scale Factors Life Cycle Plan VYMA Scale Driver Value
Rationale
Precedentedness (PREC)
Low
Lack of Domain knowledge: Team members do not have prior knowledge about Squarespace and its integration with MailChimp and Stripe.
Development Flexibility (FLEX)
Nominal
Client is flexible with the requirements and open to team’s suggestions if they help in achieving better system.
Risk Resolutions (RESL)
High
Major Risks are Lack of Domain knowledge and COTS integration which can be mitigated by Buying Information and Prototyping.
Team Cohesion (TEAM)
Very High
Team has good coordination on Slack. Also, team has regular meetings for discussions about risks and their mitigation.
Process Maturity (PMAT)
Team conforms to ICSM guidelines which is consistent with CMM.
VYMA

69. Life Cycle Plan
COCOMO II Estimate
VYMA

70. Project Estimation Life Cycle Plan VYMA
Efforts (Pessimistic): 9.8 Person-Month
Per Person Efforts: 18 hours per week
Total Time Per Person:
Monthly Efforts: 18 hours per week × 7 members × 4 weeks = 504 hrs/month
Total Efforts: 18 hours per week x 7 members x 12 weeks = 1512 total hours
Time required as per Pessimistic Value:
Total time(in Months): (9.8 person-month × 152 hours per person-month) ÷ 504 = 2.9 months
Total time(in hours): 9.8 person-month x 152 hours per person-month = 1490 hours
VYMA

71. ... Transform young lives through Music
Team 02
Feasibility evidence
VYMA
... Transform young lives through Music

72. NDI/NCS Analysis VYMA Feasibility Evidence NDI/NCS Products Purposes
Squarespace
Website creation and hosting
Stripe
Payment System: For Registration, donation and e-commerce section
MailChimp
Notification for event updates
VYMA

73. Why Squarespace ? VYMA Feasibility Evidence
Less templates to choose from than WordPress, but they are of better quality, responsive and Mobile-Compatible
Opportunity for making changes to templates and website capabilities via a Developer Platform Tool
Not much coding experience needed for adding functionalities from Squarespace official integrations (ready-to use apps and widgets)
All pricing plans offer hosting and maintenance
24/7 chat/ customer support
VYMA

74. NDI/NCS Alternatives VYMA Why not Wix ? Why not Wordpress?
Feasibility Evidence
NDI/NCS Alternatives
Why not Wix ?
Many templates to choose from, but less opportunity for customization than other platforms.
Once you select a template you can’t change it without having to start from scratch
Why not Wordpress?
Almost every feature requires a plugin. However, there are many plugins available for providing feature-rich content (problematic if plugins malfunction).
Need to find place to host
Steep learning curve (need coding knowledge for advanced features). Difficult to maintain.
VYMA

75. Level of Service Feasibility
Feasibility Evidence
Level of Service Feasibility
Level of Service Requirement
Product Satisfaction
LOS-1: 24/7 Customer Support
Product Strategies: Squarespace Business Plan provides online customer support 24/7 for addressing client inquiries
VYMA

76. Personnel Costs VYMA Business Analysis Activities Time Spent(Hours)
Total Time Available(12 weeks)
Exploration Phase
Client Meetings (2 hours*1 week*1 person)
Win Win Session 1 (1 hour * 1 person)
2 hours
1 hour
Valuation and Foundation Phase
Win Win Session 2 (1 hours* 1 person)
Weekly Discussion Remote Meetings(1 hours*3 weeks*1 person)
Architecture Review Boards(1.5 hours* 2 times * 1 person)
3 hours
Development, Foundations, Operations Phase
Weekly Client Meetings(1hour*6 weeks*1 person)
Handover Activities ( 2 hours* 2 weeks * 1 person
6 hours
4 hours
Total time spent
20 hours
VYMA

77. Hardware & Software Costs
Business Analysis
Hardware & Software Costs
Type
Cost
Rationale
Squarespace Business Plan (includes web hosting)
$18/per month
Plan is needed for accessing Squarespace features for creating and maintaining VYMA website, cloud hosting and 24/7 customer support.
Total
216
VYMA

78. Benefit Analysis VYMA Business Analysis
Current activities & resources used
% Reduce
Time Saved (Hours/Year)
Registration System
User: Submit Registration application for music courses 99
336
Website Maintenance Efforts
Volunteer updates multiple websites regularly 40 9
Website Navigation
User: Search classes schedule (Calendar) in public website and download notes from password protected website 50 3
Audience Outreach
Volunteer manages site’s search engine presence
Total
351
VYMA

79. Risk & Mitigation VYMA Feasibility Evidence Risks Risk Mitigations
Total dependency on Squarespace for developing the website.
If a specific feature is not explicitly supported by Squarespace, team should be prepared to add manual code blocks.
Team members’ inexperience using Squarespace
For Squarespace features not fully understood, team members should read documentation, watch tutorials and/or reach Squarespace customer support.
Team members limited availability
Set regular weekly meetings. Each team member should inform with reasonable time about changes in schedule or availability.
Requirements misunderstandings
Maintain regular communication with Client. Present prototypes and get feedback from success-critical stakeholders.
Client Budget Cut
Evaluate Squarespace plans and be prepared to select a 'secondary' package with less functions supported
Lack of Success-critical stakeholder involvement
Set regular meetings with client. Maintain communication via /phone for project updates, prototype presentations, client feedback.
NDI/NCS Conflicts
Research Squarespace supported services when in need to implement a new feature and prototype desired functionality to evaluate how new service integrates with others currently used.
Users reject interface design
Request feedback from client and end-users on the User Interface and website interaction to identify areas of improvement.
VYMA

80. Guitarist’s Mom - Jane Personas VYMA Basic Demographic: Description:
Age:40
Occupation: Senior Project Manager, eBay
Hometown: Los Angeles, CA
Marital Status: Divorced
Description:
Jane is a single working mother. She has two kids, Brittany age 14 and Mario age 6. Brittany loves to play Guitar and wants to pursue it has her career so she wants to enroll for music classes.
User Scenario:
Jane’s daughter Brittany wants to enroll for music classes at VYMA. To Register for classes at VYMA, Jane has to manually print and fill the signup form and add a cheque along with it for payment. Then she has to visit the Music institute in order to submit the form. This process is time consuming for Jane as she has to visit VYMA every time her daughter wants to enroll in a new course. Since she is tech savvy, it would be great if she can get do everything from her laptop while working at office or home, thus saving a lot of time.
VYMA

81. The Violinist Banker: Zach
Personas
The Violinist Banker: Zach
Basic Demographic:
Age:29
Occupation: Investment Banker
Hometown: Los Angeles, CA
Marital Status: Single
Description:
Zach is an investment banker. A typical Wall street guy who is busy crunching numbers most of the time. His another passion is playing violin. He has enrolled for music classes at VYMA, but sometimes misses on the important event updates
User Scenario:
Zach takes out time of his busy schedule to play and learn violin at Music classes at VYMA. He keeps on getting a lot of spam mails and misses out on the important rehearsal or event updates at VYMA. It would be great if could see all the event updates at the website and be notified of those changes at the same time. This way he can organize his schedule and never miss on any announcements or event updates.
VYMA

82. VYMA Program Coordinator: Lindsey Hansen
Personas
VYMA Program Coordinator: Lindsey Hansen
Basic Demographic:
Age:29
Occupation: Exhibition, Registration and Collections, and Curatorial Assistant at Huntington Library, Art Collections & Botanical Gardens
Hometown: Los Angeles, CA
Marital Status: Single
Description:
Lindsey, our client, is volunteering as the program coordinator at VYMA. Juggling between her two jobs, time management is her top priority. Due to the presence of separate websites, she has to make multiple updates on both the places for the same task such as individually ing all the event details to the members and posting them on both the websites. .
User Scenario:
Lindsey has a very busy schedule because of her two jobs. Currently, VYMA does not have an online registration and payment system. She has to manually receive payments via check and manage it. Also, to make any event updates or announcements, she has to manually all her members. The entire process is very cumbersome for her. It would be great if the process was made online so that managing becomes easy and efficient. Also, it would be very convenient for her if she could just put the events and announcements on one place and notifications for the same could be generated and sent to the members.
VYMA

83. ... Transform young lives through Music
Team 02
Quality focal point
VYMA
... Transform young lives through Music

84. Traceability Matrix VYMA Quality Focal Point OCD Requirement Use Case
OC-1 Online Registration and Payment System
WC_4223
UC-1
OC-2 Consolidate three websites
WC_4215
UC-8
OC-3 Announcement Section
WC_4210
UC-2
OC-4 Donations
WC_4227
UC-11
OC-5 Event Calendar
WC_4212
UC-3
OC-6 Maintain Registration Process
WC_4199
VYMA

85. OC-7 Download Music Notes
Quality Focal Point
Traceability Matrix
OCD
Requirement
Use Case
OC-7 Download Music Notes
WC_4226
UC-4
OC-8 Roster
WC_4203
UC-5
OC-9 Buy DVD
WC_4193
UC-7
OC-10 Contact Us Page:
WC_4202
UC-9
OC-11 Yearbook
WC_4225
UC-10
VYMA

86. Quality Management Strategy (Defect Prevention)
Quality Focal Point
Quality Management Strategy (Defect Prevention)
Strategy
Priority
Level
Description
Client Feedback
High
Team, Client
Collect feedback from client often with respect to functionalities of website
Prototyping and Buying Information
Team
Make Prototypes for COTS Integration Testing and keep exploring Squarespace for better understanding.
Jira
Medium
Tracking issue, and project progress
Peer review
Teammates do review for each other with respect to feature implementation
Team Meeting
Have team meetings at least once a week, check progress, and discuss about risks and their mitigation strategy
VYMA

87. Quality Management Strategy (Defect Detection)
Quality Focal Point
Quality Management Strategy (Defect Detection)
Automated Analysis
Check requirements and design consistency and traceability
Review
Peer Review
Client Review
ARB
Test
Unit Test
Integration Test
End-to-End Test
VYMA

88. Defect Removal and Tracking
Quality Focal Point
Defect Removal and Tracking
JIRA
BI-Weekly Reports
(One week)
OCD
LCP
PRO
FED
SSAD
Found 2 1
Removal
VYMA

89. Current Defects VYMA Quality Focal Point Avoidable Defects
Proposed Solution
Missed some form fields while building a prototype for Online Registration System as there were different form fields available for different courses
Gather all the information from existing system before starting to prototype any feature.
VYMA

90. Current Defects VYMA Quality Focal Point Concerns Proposed Solution
Uncertain about the setup of recurring payment option for STRIPE and how it can be integrated in Squarespace. These uncertainties might lead to spending more time in the future.
Before starting development, get better understanding on Stripe, try to prototype it and perform COTS integration testing with Squarespace.
VYMA

91. Technical Debt VYMA Quality Focal Point Description Mitigation plan
We have not done tests about how recurring payment option works in Stripe.
Incremental test, feedback
Prototype and Buying Information
VYMA

92. Thank You
Team 02
VYMA