1. Costs Database and SharePoint Site
Wisconsin Job Centers
Costs Database and SharePoint Site
Introduction
Steve Noll & Bob Czarny
Wisconsin
Department of Workforce Development
Job Center Database Intro
3/14/2017
DOL Presentation

2. Why Redesign the Process?
Problem
Solution
Too many spreadsheets
Every Job Center is unique
Information is hard to get to
Centralized Data
Automation
Standardization
Document Management

3. Opportunities Internal External Increase Efficiency
Alignment between Facilities and Divisions
Information Sharing
Alignment between Divisions and Partners
WIOA Implementation
Single Source of Information

4. WIOA Alignment Improved
Repeatable Budget Process
Standardized/Automated documents for budgets, cost allocation and funding agreements
Supports Cost Allocation methodologies based on:
Space
FTEs
Space/FTE combinations
Manual
Access to Documents

5. SharePoint Site Overview
Use the Database Budget application
Every WDA has a folder
A team member will only see the folders that they have permissions for
Store, Check In/Check Out, Version Control, and Collaborate on Documents

6. SharePoint Site Overview
You will only see the folder that applies to your WDA

7. JCcosts Database Overview
After you install…….
Open the Database

8. JCcosts Database Overview
Add Partners

9. JCcosts Database Overview

10. JCcosts Database Overview
Add Cash Contributions and Print Reports

11. Job Center Budget Summary

12. Job Center Cost Allocation Summary

13. Infrastructure Funding Agreement

14. Detailed Cost Allocation

15. Web User Computer Requirements
MS Word 2007 or later
MS Excel 2007 or later
MS Access 2010 or MS Access 2010 Runtime (free) or later
Broadband Internet connection

16. Non-DWD Computer JCCostsDatabase install
Detailed installation steps are located at:
To Run the installation unzip the JCcostsDatabase file and launch the setup.exe file.

17. SharePoint Document Library
System Design
WDAs
Job Centers
Partners
Costs
Revenues
Edit Data &
Create Reports
Reports
Attain Data &
Documents
Data Storage
Budgets
Cost Allocation
Funding Agreement
SharePoint Lists
Archive
SharePoint Document Library
DWD SharePoint Server
Web Users

18. JCcosts Database Setup
Initial List Setup

19. Is The Design Reusable? Yes Create an External SharePoint Site
Add Users and Assign Permissions
Obtain a Copy of JCcostsDatabase (Stand-Alone Version)
Move the Tables in the JCcostsDatabase to SharePoint Lists
Initialize the SharePoint Lists
Start Using It

20. Department of Workforce Development
Questions?
Steve Noll
Leasing Specialist
Department of Workforce Development