1. KY ONE Health Time Clock
Punching at the 4500 Terminal
Swipe your badge.
KY ONE Health
Radiology Dept
Employee #
If the punch is successful, the terminal beeps once and the top status light flashes green.
Indicator Lights
8:25 AM
Wed/Jan/23/2017
KY ONE Health
ACCEPTED
JOHN SMITH
Punch IN
Punch OUT
Dept/Job Transfer
Meal OUT/IN
Orientation
End Activity
Function Keys
Educaiton
More……
More……
If the punch fails, the terminal produces one long beep. The screen displays “Rejected.”
Navigation Keys
REJECTED
REJECTED

2. KY ONE Health Time Clock
Punching at the 4500 Terminal
Insert the badge in the badge reader slot so that the bar code is facing the badge reader.
If the punch is successful, the top status light flashes green and you hear a single beep.
If the punch is rejected, the middle status light flashes orange and you hear three quick beeps. Look for an error message on the terminal display. 1 3
Swipe badge through the badge reader in a downward motion. 2
Error Messages
Error 01-1: Error reading badge
What to do: You may not have swiped properly. Try again, following the steps above. If you get the same message, see your Manager
Indicator Lights
KY ONE Health
Radiology Dept
Employee #
8:25 AM
Wed/Jan/23/2017
KY ONE Health
Dept/Job Trans
Med Surg Extra
Charge
Call Back
End Activity
Function Keys
Error 06-2: Unknown home employee
What to do: See your Supervisor
Orientation
More……
Error 05-1: Rejected
What to do: You have already successfully swiped, or, if you are attempting to enter another punch, not enough time has gone by since entering the previous punch. Wait a moment or two, then try again.
Navigation Keys

3. KY ONE Health Time Clock
Multiple Transfers: Various labor level transfers can be done within one transfer transaction. Any combination of Department, Job, and Position can be selected. For example: Dept. plus Position, 2. Dept. plus Job or 3. Dept. Job and Position.
Transferring Department plus Position
Transferring Department plus Job
Transferring Department, Job & Position
Press the function key: Department/ Job Transfer.
Enter the Department number to which you are transferring.
To make a selection, key in the 9-digit department number OR press the LIST soft key. Scroll up and down by using the arrow buttons ▼ ▲ on the clock. To choose an entry from the list, press ENTER.
To accept the Department transfer, press ENTER.
Press ENTER to advance to Job field. It is not necessary to make an entry in a field (Job level) that is not changing
Enter the Position number to which you are transferring.
To accept the Position transfer, press ENTER.
Swipe your badge.
Accepted Department and Position Transfer Jane Fallon Labor Acct Surgery Position 2 Approved 8:25AM Wed Jan
Press the function key: Department/ Job Transfer.
Enter the Department number to which you are transferring.
To make a selection, key in the 9-digit department number OR press the LIST soft key. Scroll up and down by using the arrow buttons ▼ ▲ on the clock. To choose an entry from the list, press ENTER.
To accept the Department transfer, press ENTER.
Enter the Job number to which you are transferring, or select job from the List key.
To accept the Job transfer, press ENTER.
Press ENTER to advance to Swipe your Badge field. It is not necessary to make an entry in a field (Position) that is not changing
Swipe your badge.
Press the function key: Department/ Job Transfer.
Enter Department number to which you are transferring.
To make a selection, key in the 9-digit department number OR press the LIST soft key. Scroll up and down by using the arrow buttons ▼ ▲ on the clock. To choose an entry from the list, press ENTER.
To accept the Department transfer, press ENTER.
Enter the Job number to which you are transferring.
To accept the Job transfer, press ENTER.
Enter the Position number to which you are transferring.
To accept the Position transfer, press ENTER.
Swipe your badge.
Accepted Department Transfer Jane Fallon Labor Acct Surgery 20700, Rn Patient Care Approved :25 AM Wed Jan
Accepted Department Transfer Jane Fallon Labor Acct Surgery 20700, Rn Patient Care Position Approved 8:25AM Wed Jan 3

4. Timeclock Function Key List
KY ONE Health Time Clock
Changing Activities/Work Rules
Press the desired Activity key. (Ex: Charge, Call Back, Orientation, Training, Education, Extra Shift)
Swipe your badge.
If the Activity needs to be transferred to a different Process level, Dept., or Job or Position; enter the appropriate code for each OR press the LIST soft key and select from the provided lists.
Enter through selections if no transfer of Position, Job, Dept. or Process Level and Swipe your badge.
The terminal responds with a message such as:
Accepted Start Activity Jane Fallon Callback 8:25AM Wed Jan
IMPORTANT NOTE: When scanning for an activity - TRANSFER, Charge, ETC – always select the Function Key first, BEFORE scanning badge
KY ONE Health
Timeclock Function Key List
Ending Activities
Press the End Activity key.
If Activity was transferred you will need to transfer back into your Primary Position, Primary Job, and Home Dept when ending a transferred Activity.
Swipe your badge.
Punch IN
Punch OUT
Dept/Job Transfer
Meal OUT/IN
Orientation
End Activity
Education
More……
Activity Transfer
Charge
Sitter
Xtra Shift
More ……
Meeting
Process Level
Emergency Call Back
Department
Job
Position
Enter Badge ID 4 4

5. KY ONE Health Time clock Attestation
Clocking IN & OUT for Shift
When clocking IN to start shift, press soft key next to IN Punch selection and swipe badge
When clocking OUT to end shift, press soft key next to OUT Punch and swipe badge
When clocking out at the end of your shift, you will be asked to attest as to whether you were able to take your 30 min uninterrupted meal break
“Did you take an uninterrupted meal break during your shift?”
Press upper left hand soft key for YES
Press second upper left hand soft key for NO
If you answer No, an OUT punch will be created and your manager will receive an indicating you did not receive a meal break and your meal deduction will be canceled automatically 1 2 4 5
NOTE: If immediately transferring into another department or Work Rule upon arrival, ONLY select the transfer button, do not hit In Punch and then do the transfer.
NOTE: When you answer No to not getting an interrupted meal break, you are attesting to not getting a full 30 min meal break.

6. KY ONE Health Time clock Attestation
Clocking IN for Shift and leaving for a Meal break
When clocking IN to start shift, press soft key next to IN Punch selection and swipe badge
If leaving campus for your meal break, press the soft key next to Meal OUT/IN selection and swipe badge
When returning from Meal break select MEAL OUT-IN soft key, swipe badge.
If clocking IN before the required 30 minutes has passed, system will prompt you that you are returning early and you will need to follow the prompts to clock back IN early or return later to clock IN.
If you are required to return to work early because you were instructed to do so by your manager, press the UPPER LEFT HAND SOFT KEY - “Yes, required to return early”.
If you have returned early and not required to do so, press UPPER RIGHT HAND SOFT KEY - “I’ll return later” button. 1 2 3 4
NOTE: When you select, “Yes, I am required to return early”, you are attesting that you were not able to take a full 30 minutes for your meal .
NOTE: If you are not required to come back early and you select “I’ll return later”, don’t forget to come back to the timeclock, press MEAL OUT-IN soft key and swipe back in.
NOTE: If you need to transfer to another department or Work Rule upon return from Meal Break, you will need to perform 2 transactions. First, select MEAL OUT-IN button to attest for Meal Break, then perform transfer.

7. KY ONE Health Time clock Attestation
If Kronos Application is Down/Clocks are not Online
If the Kronos Application is down or clocks are not connecting to the database, when employees punch out using Attestation Out Punch keys, they will not be prompted with Meal Break questions. Instead, they will receive an OFFLINE message. They still however should select the SUBMIT PUNCH key so their Out Punch will be captured and sent to the timecard. The manager will see a Comment attached to these Offline Punches so they are aware why a lunch could not be attested to.