1. PlanPlus (http://planningonline.gov.in)
A tool for Decentralized, Participatory & Integrated District Planning

2. Planning As Is TFC BRGF NREGS Plan Gram Panchayat
Planning currently done in silos (scheme-based)
May not match with the local needs (not demand driven)
Convergence of funds not happening. Ineffective Utilization of funds
Lack of collaboration among planning units – Resulting in duplication and ineffective planning
Gram Panchayat
NREGS
TFC
BRGF
Own Funds
Funding
NREGS
Plan
TFC
BRGF
Plans

3. Objective
Facilitates the Decentralized Planning process in Local Language by
Supporting Need Based Planning rather than Scheme-based planning
Facilitating convergence of funds from different central and state sponsored schemes to address the needs of the people
Facilitating integration of plans prepared by various planning units into a single district plan document
Helping in monitoring the execution of the plan
Generating various graphs for analysis and decision support
Helping in the preparation of Perspective Plans and deriving the annual draft and action plans from perspective plans

4. Stakeholders Rural Local Bodies Urban Local Bodies
District / State Level Line Departments
DPCs / Planning board
Citizens
State Government Departments
Central Government Departments

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6. PlanPlus Sections Requirement Section Resource Envelope Section
Capturing Information on Wish List, Works(location, proposed cost, proposed duration, asset/beneficiary, output) and Projects
Resource Envelope Section
Information about Resource Envelope Available with Planning Unit (Perspective Allocation/ Expected Allocation / Actual Allocation)
Planning Section
Creating Perspective, Annual Draft Plan and Annual Action Plan, Allocating available
resources to Prioritized works

7. PlanPlus Sections Technical Appraisal Section
Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and methodology
Administrative Approval Section
Scrutinize Plans for administrative approval
DPC Approval
Scrutinize Plans cleared by TAC and accord/endorse approval and integrate it with District Annual Plan – DPC
Plan Execution Monitoring
Record Execution Details of Works Approved in the Action Plan – Planning Unit
Report Section
Generate various reports that reflect Plan-Unit wise Plans, Scheme Plans, Physical & Financial Progress etc.

8. Requirement Section Stakeholder – Planning Unit

9. Suggestion Box
PlanPlus captures the needs identified through SWOT analysis/Gram Sabha/Ward Sabha or even by individual citizen.
These suggestions are forwarded to the planning units
The planning units can decide if there is a need to take up the suggested need as a work in any of the Plans
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10. Suggestion from Citizen

11. Suggestion From a Planning Unit

12. Work Category PlanPlus allows each State to define categories of works
Egs. Include Construction of CC Road, Laying of water pipeline etc.
Each work category is associated with a specific work focus area such as roads, drinking water etc.
Each work category is mapped to specific outputs

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14. Mapping of Assets to Work Category
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15. Works
Planning Process begins with the structuring of unstructured wish-list into structured works by each Planning Unit
Work Details include among other parameters the following:
Work For - Whether the work is for specific section of the population such as SC, ST, Women etc.
Work Focus Area – What is the focus area of the work? The list includes the 29 and 18 functions allocated to Panchayats and urban local bodies under the Constitution. This will help in generating the sectoral plan
Estimated Cost
Estimated Duration
Proposed Output – Asset, Training, Staff Augmentation etc.

17. Asset Details

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19. Capacity Building
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20. Staff Augmentation
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21. Project
A project is a logical collection of related works, possibly belonging to different sectors
A project may have two or more works
It is not mandatory for every work to be included in a project
Helps in bringing about sectoral integration and ensures maximum impact of the interventions in different sectors
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23. Sources of Funding Stakeholder – Central Govt. /State Govt
Sources of Funding Stakeholder – Central Govt./State Govt. / Local Govt.

24. Sources of Funding Stakeholder
Central Government Departments (CSSs, ACAs etc.)
State Government Departments (state government schemes)

25. Sources of Funding
The software captures details about various Sources of Funding in the form of Centrally Sponsored Schemes/State Government Schemes
Details include inter-alia,
Scheme Active Period
Geographical Coverage
Target Group
Component Focus
Component Funding Pattern (State-wise and year-wise)
Permissible/Non Permissible Activities

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31. Resource Envelope Stakeholder –State Govt.

32. Resource Envelope
Plan-unit wise resource envelope can be defined for each Source of Funding
Resource envelope corresponds to
Allocation under various Central and State Government Schemes (Perspective, Expected and Actual budgetary Allocation)
Plan unit’s own funds through taxation and various services

33. Funding Sources Own Funds State Line Department Parastatal Bodies PSUs
BRGF
NREGS
TFC
Funding Sources
Parastatal Bodies
State Line Department
PSUs
Central Govt.
NREGS
BRGF
TFC Grants
State Govt.
SFC
Grants-in-aid
Assigned Revenues
Own Funds
Tax Revenues
Non-tax revenues
Service Delivery

34. Tied & Untied Funds Tied Funds Available through schemes/programmes
Can be used only for purposes for which intended
Untied Funds
Own Funds
Untied grants from Central & State Governments such as Central & State Finance Commission Grants, State Budgetary Allocation and schemes of Central & State Governments (eg., BRGF)
Can be used for any purpose
Can be used for gap filling along with tied funds and used alone where no funding is available through any schemes

38. Planning Process Stakeholder - Planning Units
Facilitates preparation of Perspective Plan, Draft Annual Plan and Annual Action Plan

39. Planning Cycle Five Year Plan Long Term Perspective Annual
Perspective Plan
Five Year Plan
Long Term Perspective
Draft Annual Plan
Annual
Based on expected allocation
Action Plan
Based on budgetary allocation
Execution
Physical & Financial Progress Details
Execution status and learnings

40. Street lighting in Gram Panchayat
Identify Resources
Street lighting in Gram Panchayat
NRWSP
TFC
BRGF
Own Funds

41. Construction of Water Pipeline
Identify Resources
Construction of Water Pipeline
NRWSP
TFC
BRGF

42. Planning A plan would consist of one or more works.
PlanPlus automatically includes all works which have been created for the Plan Year. In addition, it also includes spill-over, on-going and resumed works from previous years’ plans in the current Plan.
Based on the sector of the work and that of the component, the software automatically shows the amount of expected allocation under different components of different schemes.
The Planning unit can allocate funds from different schemes/components to different works
One work may be funded by more than one Source of Funding, thereby converging the funds from different funding sources
If any permissible activity is defined under a component, then the planner will have to indicate the activity of the component under which the work is being undertaken.

43. Planning (contd.)
Works may be included or excluded from the plan as per availability of funds. However, works which are on-going or spill-over cannot be excluded.
Works funding can be shared by multiple Planning Units
Priority can be set for each work; fund availability is automatically re- calculated
A Planning unit has to answer defined Process Checklist based on scheme components from funds are proposed to be taken up
The software also informs the planner about fund availability under different schemes under different sectors thereby ensuring maximum utilization of funds

44. Create Plan

45. Allocation of Funds to Works

46. Collaborative Planning

47. Who is doing what in my Gram Panchayat
What are other planning units planning for my GP?
Am I duplicating their efforts?
Gram Panchayat
District Panchayat
Block Panchayat
Line Departments
Urban Local Bodies
Parastatal Bodies
Others

48. Can I Collaborate?
Can I add value to what others are planning in my GP?
Is the other planning unit short of funds? Can I contribute?
Am I short of funds? Is any other planning unit willing to contribute?
Gram Panchayat
Zilla Parishad
Panchayat
Block
Line Department
Urban Local Bodies
Parastatal Bodies

49. Sharing of Work Funding
Provision to share the cost of Work among different Planning Units
Planning Unit can demand the amount from multiple planning units
Planning Unit giving the amount can accept/reject the demand
Mandatory to freeze the amount if the request for demand is accepted.

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52. Standing Committees
Provision to define Plan Unit wise Standing Committees
Planning Unit can assign works to the Standing Committee’s
Mandatory to assign works to Standing Committee (for both Draft Action Plan and Annual Action Plan) if Standing Committee exist for the Plan Unit.

53. Kerala
Planning Workflow

54. Kerala Planning Workflow
Citizens/
NGOs/
Suggest
CBOs /
Needs/Expectations
GramSabhas /
Area
Sabhas /
Planning Units
Unstructured wish -
list
SORs
Planning Unit
Assign
Formulate Projects
Prepare Annual Plan (
ULBs
&
RLBs )
Works to Projects
(Prioritization &
(Sectoral Integration)
(Estimates,time, location etc)
source of funding)
Forward to TAC
Technical
Approval Committee
Evaluate for
Review
Technical Scrutiny/
All works approved?
(BTAC/DTAC/STAC)
Sanction
Yes
Evaluate for
Review
DPC
All works approved?
Administrative Approval
Approved Plan
Yes
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55. prepare cost estimates Administrative & Financial Approval
Karnataka Local Body Planning Work Flow
Suggest
GramSabhas/
Ward Sabhas
Needs/Expectations
Prioritize
RLB/ULB
(Standing Committee)
Prepare Shelf of works
Allocate Funds
Line Deptt.
Yes
Identify More Works
Technical Scrutiny
Forward (for technical scrutiny & preparation of cost estimates)
(AE/EE/CE)
Review
Evaluate work s &
prepare cost estimates
All works OK? ZP
(General Body)
Review
Evaluate for
Administrative & Financial Approval
All works approved?
Accord Final Approval
DPC
Approved Draft Plan

56. General Administrative prepare cost estimates Examine Lower Tier Plan
Rural Local Body WorkFlow – Madhya Pradesh
Suggest
GramSabhas/
Ward Sabhas
Needs/Expectations
RLB
(Standing Committee /
General Administrative
Committee)
Prioritize
Prepare Shelf of works
Allocate Funds
Forward (for technical scrutiny & preparation of cost estimates)
Technical Scrutiny
Review
Evaluate work s &
prepare cost estimates
All works OK?
Forward Own Plan along with lower tier Plan, if any
Higher Tier
(JP/ZP)
Examine Lower Tier Plan
Prepare Own Plan
Forward all RLB Plans
Accord Final Approval
DPC
Approved Draft Plan

57. prepare cost estimates
Urban Local Body WorkFlow – Madhya Pradesh
Suggest
GramSabhas/
Ward Sabhas
Needs/Expectations
ULB
(Standing Committee)
Prioritize
Prepare Shelf of works
Allocate Funds
Forward (for technical scrutiny & preparation of cost estimates)
Technical Scrutiny
Review
Evaluate work s &
prepare cost estimates
All works OK?
Accord Final Approval
DPC
Approved Draft Plan

58. Gram Panchayat WorkFlow – Orissa
Suggest Needs/ Expectations
Palli Sabhas
Gram Panchayat
Prepare Shelf of works
Prioritize
Allocate Funds
Forward (for technical scrutiny
& preparation of cost estimates)
JE(Block)/ AE(Block) (Technical Approval)
Evaluate work s &
prepare cost estimates OK
Sarpanch/Gram Panchayat (Administrative Approval)
Accord Adm. Approval)
Review
All works OK?
Forward
Panchayat Samiti
Forward GP Plan
Zilla Parishad
Forward GP Plan
DPC
Accord Final Approval
Approved Draft Plan

59. Panchayat Samiti WorkFlow – Orissa
Suggest Needs/ Expectations
Citizen Body
Panchayat Samiti
Prepare Shelf of works
Prioritize
Allocate Funds
Forward (for technical scrutiny
& preparation of cost estimates)
JE(Block)/ AE(Block) / EE(DRDA)/ SE(PR Dept.) (Technical Approval)
Evaluate work s &
prepare cost estimates OK
BDO/ PS, Chairman/ Collector
Accord Adm. Approval)
Review
All works OK?
Forward
Zilla Parishad
Forward PS Plan
DPC
Accord Final Approval
Approved Draft Plan

60. Zilla Parishad WorkFlow – Orissa
Suggest Needs/ Expectations
Citizen Body
Zilla Parishad
Prepare Shelf of works
Prioritize
Allocate Funds
Forward (for technical scrutiny
& preparation of cost estimates)
JE/ AE/ EE/ SE(PR Dept.) (Technical Approval)
Evaluate work s &
prepare cost estimates OK
Secretary, ZP/ Exec. Officer, ZP/ CEO, ZP
(Administrative Approval)
Accord Adm. Approval)
Review
All works OK?
DPC
Accord Final Approval
Approved Draft Plan

61. Planning Workflow in PlanPlus
Captures the plan unit wise, state-specific work flows as defined by the State Planning Department.
The Plan is routed to various stakeholders as per the defined workflow.
Different Workflows can be defined for Draft Annual Plan and Annual Action Plan
Versions of the workflow are maintained to ensure consistency in legacy plans.

62. Technical Scrutiny
Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and methodology
Once an optimal Plan has been prepared by a planning unit, it may get forwarded for technical clearance
At the time of technical clearance, the Plan may be forwarded to more than one approving entity based on the sector and cost of the work.
The Plan is returned back to the Planning Unit if any work requires modification to meet technical (for eg., revision of cost estimates)
The Planning Unit must modify as per the clearance requirement and forward it back for clearance
If all works are cleared, the Plan is forwarded to the next level as defined in the process flow of the planning unit.

63. Administrative Approval
At different stages of planning process, administrative approval may be required at different levels.
The privilege for administrative approval can be given to a user for one or more planning units
Based on the workflow, the plan of the planning unit will be automatically forwarded to the approving authority

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65. DPC Approval
Review and Consolidate the plans of local bodies in view of district priorities
Accord clearance for the plans of each planning unit in the district after examining the plans in a holistic manner
Generate the District plan - DPC

66. Plan Review/Consolidation by DPC
The DPC can generate sectoral views of the Plan (to be reviewed by sectoral committees) and take decisions (scrutinise, review and approve) on each work included in the Plan
The DPC can either approve a Plan (if all works are approved) or return the Plan to the planning unit for review/modification
The DPC can look at the plan unit wise plan report which provides a detailed analysis of the Plan of the selected planning unit

67. Records Execution of Works Approved in the Plan
Planning Execution
Records Execution of Works Approved in the Plan
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68. Plan Execution
Planning Unit can Record Execution of Works Approved in the Action Plan
Frequency of Recording is event-based
Expenditure on the Work can be recorded Component Wise
Work-wise outputs to be Achieved can recorded

69. Fund Receipt Details

70. Work Execution Status

71. Expenditure Details

72. Physical Progress

79. Reports Annual Plan of respective Plan Units Integrated District Plan
History of the Plan as it goes through the cycle of revisions
Status of approval of different works
Expected Fund utilization
Sectoral Plan
Scheme Plan
Sectorwise Scheme plan and vice versa
Sectorwise BRGF allocation
Gap filling by BRGF

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83. Plan Unit Report

84. District Plan Report Template
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85. District Plan Report
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86. District Plan Document
Anatapur, Andhra Pradesh
Dhenkanal, Orissa

87. Customizing PlanPlus
PlanPlus is a highly generic software making it easy to customize it to specific requirements
Provides complete local language support in UNICODE
Captures the state-specific workflows as defined by the State Planning Department
Can be easily extended to facilitate the preparation of state and central government plans.
Is web-based but can be installed locally also
Based on Open source tools and technologies
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88. Capacity Building No. of trainings – 4 No. of people trained - 172
National Workshops
No. of trainings – 4
No. of people trained - 172
State Level
No. of trainings – 88
No. of people trained
District Level Trainings
No. of trainings – 292
No. of people trained – 7820
Total Trainings
No. of trainings – 386
No. of people trained – 10526

89. Capacity Building Workshops No. of Workshops
Total No. of People Trained
National Level 4
172
State Level 88
2534
District Level
292
7820
Total
386
10526
Training Details available at
Demo Site for hands-on available at
Computer Based Tutorial (CBT) available both online as well as for download from both demo as well as actual site

90. Implementation Status
Plan Year
No. of District Plans
Total No. of Approved Plans
No. of BRGF Planning Units adopted Planplus. 37
21344
34612 66
35512
53952 63
38583
57249

91. Thank You