1. OVERVIEW ON STATUS/PROGRESS REPORT ON NELSON MANDELA MUSEUM PC OVERSIGHT VISIT 2016
Presented by: DAC
Date: 11 OCTOBER 2016

2. PURPOSE OF THE PRESENTATION
Provide update on Nelson Mandela Museum State of Affairs since the oversight visit by the Arts and Culture Portfolio Committee on the September 2016

3. CRITICAL ISSUES RAISED
Organizational Structure in place is top heavy.
The Org. structure contains unfunded posts
Job descriptions and Performance Agreements 2016/17 not signed
Irregular expenditure incurred during
Filling of the Permanent CEO Post
Whether Mvezo forms part of the Nelson Mandela Museum
User Asset Management Plan(UAMP): implication on Qunu Upgrade
Information Communication Technology establishment that is failing the entity 2

4. INTRODUCTION & BACKGROUND
Portfolio Committee visited the Museum on September 2016.
Main reasons for the oversight visit was to oversee the progress made since their visit in November 2014.
It was also aimed at seeking ways to assist where necessary as the Museum received a qualified audit outcome.
PC also wanted to get an update on how the three facilities of the Museum operate, that is Mvezo, Qunu and Bhunga.
PC raised a number of issues and expressed dissatisfaction on how things have been handled at the Museum.
Conclusion
DAC undertook a visit on the 27 September 2016 to assist the entity in responding to issues that were raised during the oversight visit. 3

5. INTERVENTIONS & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
The Organisational Structure:
Organisational Structure in place is top heavy.
Unfunded posts
Involvement of an expert to engage with Staff to have the structure flattened
Restructuring should continue with the involvement of an expert. Benchmarking with other museums to be done.
Acting CEO
Acting CEO and DAC
Discussions with the staff are underway and Council will be involved. Involvement of an expert is crucial
Performance Agreements 2016/17
all performance agreements are to be signed.
HRM and CFO
Only 6 staff members have signed and 15 staff members not signed for 16/17FY.
The current structure has 21 occupied posts and 4 vacant posts.
Job Descriptions 2016/17
All Job descriptions of the current employees should be signed.

6. INTERVENTION & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Employees are not vetted
To engage State Security Agency (SSA) to vet all employees
SFL Manager -
Job grading for employees was done 2009 and was not implemented because it was expensive
To be discussed with the Council
HR Manager
Issue to be discussed during the Council meeting on the 8 October 2015

7. INTERVENTION & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Accident resulting to Injury to the Driver – Mr Mtshushisi Tyalakhulu.
Meeting held between Mr Tyalakhulu, CFO, Financial Controller and the HR Manager to get facts around the accident.
HR Manager, CFO and Financial Controller
Council will be appraised with a report on the 8 October 2016.
Application forms completed to lodge a claim for workmen’s compensation

8. INTERVENTION & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Permanent Placement of Temporal workers:
Administration Officer in the Finance department
The Motivation to advertise will be tabled before the Council Sub-committee Institutional Development Committee (IDC) for approval to advertise
HR Manager
Motivation has been drafted

9. INTERVENTION & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Irregular and Wasteful expenditure incurred during
Acting CEO to discuss and engage Internal Auditor to be commissioned to investigate the Irregular and Wasteful expenditure and officials responsible held accountable.
Internal Audit report to be submitted.
Acting CEO has commissioned the Internal Auditor
Investigation by Internal Auditors is underway.

10. INTERVENTION & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Financial Statement misstatements in 2015/16
Procurement of
Caseware
Delegation of
responsibilities to finance team
Source quotations to purchase the Caseware
Delegation of responsibilities
done on 22nd August 2016
CFO
Acting CEO
Quotations sourced
Delegation of responsibilities within financial department underway
Lack of Communication leading to:
Low Staff morale
Monthly meetings (schedule of dates)
Museum to organize a team building exercise
Satisfaction survey
Monthly meeting schedule developed.

11. INTERVENTIONS & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Mvezo Issue:
Does Mvezo form part of the Nelson Mandela Museum
Council must resuscitate the discussions about Mvezo to bring this issue to finality
Chairperson of Council and DAC
Issue to be discussed during the Council meeting on the 8th October 2016.

12. INTERVENTIONS & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Qunu Upgrade (R15mil unspent conditional grant)
Management to get approval of the implementation of the upgrade plan from council and discuss with DAC about the procurement of Project manager and Contractor
Security, Facilities and Logistics (SFL) Manager
The issue to be discussed Council meeting on 8th October 2016
with the Council
User Asset Management Plan(UAMP) submitted to DAC was not approved by the Council
SFL to ensure that the document is approved by the Council
SFL and CFO
The issue will be tabled on 8 October 2016 Council meeting

13. INTERVENTIONS & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Use of Interest accrued from Capital works funds( i.e. R for Qunu upgrade and ICT Development)
As recommended by the Auditor General, interest earned from these funds is to be realized as income in the period it is earned and received
CFO
The issue will be tabled and Council appraised at the Council meeting of the 8 October 2016
Information Communication Technology establishment
The Data Cabling and Network to be procured
CFO and Adjudication Committee Members
The Data Cabling and Network procurement Tenders have been evaluated and the Adjudication thereof will be conducted on Friday 30th September 2016

14. INTERVENTION & PROGRESS MADE
Critical Challenges
Proposed Solutions
Action by
Progress
Permanent appointment of the CEO—appointment of employment agency awaiting Board approval
Approval of the circulated quote from Woodburn Mann for professional executive search services
Council
To be discussed and approved by the Council
Permanent appointment of Senior Manager: Heritage and Conservation
Fill the vacancy as it is core business
IDC and HR. HR sent report to this effect.
HR received 14 CVs
Disciplinary enquiry charges against the Tour Guide
Disciplinary Action to be taken.
HR Manager and Senior Manager Public Engagement
A charge sheet has been prepared and charges will be served.

15. STATUS ON CONTRACT WORKERS (MANAGEMENT)
Names
Position
Contract start date
Contract end date
 Ms Malapane
Interim CEO
 01 June 2016
End September 2016.
 Mr M.W Mdludlu
CFO
12th September 2011
12th September 2016 (contract ended)
 Mr D.Z Mqamelo
HR Manager
01 February 2014
02 February 2019
 Miss N. Tetani
 Snr Manager Marketing
March 2011
31st March 2017 ( one year extension)
 Mr T.Mkhohliwe
 Supply Chain Manager
01st November 2013
30th October 2018
 Mrs N. Mashalaba
 Accountant
01 October 2012
1st October 2017
Miss N. Sifika
Security Facilities and Logistics Manager
01 June 2013
30th May 2018
 Mr S. Makhutha
 Financial Controller
1st April 2014
1st April 2019
 Miss P. Mandela
Education, Programmes and Outreach Manager
 2nd November 2011
2nd November 2016

16. CONCLUSION
The agreement between Museum Management and NEHAWU was drafted and the employees are not in agreement with it.
28 Sept 2016, teleconference with Council and management was held. Matters discussed included, contracts of both CEO and CFO as well as the NEHAWU Agreement.
the Council will discuss and finalise all of the issues raised by the PC on the 8th October 2016.

17. DEPARTMENT OF ARTS AND CULTURE
1/11/2018
THANK YOU 16