1. Graduate Student Governance Association(GSGA) Officer Orientation
August 26, 2017

2. Agenda Welcome and Overview Interactive Introductions GSGA Contact Info & Availability Who we are and What we do Organizational Structure GSA Registration GSA Responsibilities SALD Orientation GSGA Awards GSGA Funding Process How do l get involved?

3. Interactive Introductions
Icebreaker!!!!
Pair with someone you don’t know well and share with each other:
Your name, where you are from and what student organization you represent
Name 3 important goals you would like to accomplish with your organization this year
Name 1 or 2 people that can help you achieve those goals

4. Interactive Introductions PLEASE STAND-UP AND SHARE Your partner’s name Organization they represent and their role within it What are the goals of their organization? Who can help them achieve those goals? YOU HAVE 1 MINUTE TO DO IT ALL

5. GSGA Office 683 Steger Student Life Center Phone: (513) Fall Semester Office Hours President: Monday 3pm-5pm Friday 3pm-6pm Vice President: Wed 2-5pm Treasurer: Tuesday 3pm-5:30pm Thursday 3pm-5.30pm Campus Ambassador: Monday 3pm-5pm Tuesday: 5pm -8pm General Assembly Meeting 1st Wednesday of each 12:30pm at AACRC (Joint Senate Meeting TBD)

6. GSGA Structure 2017-2018 Executive Board General Assembly Committees
President: Arunkumar Muthusamy
Vice President: Jelena Vicic
Treasurer: Siddharth Sridhar
Campus Ambassador: Mar Gámez
General Assembly
38 Graduate Student Associations(GSAs)-Professional schools are not included
4-5 Officers representing GSAs
Committees
GSGA committees
University committees

7. GSGA WHO WE ARE and WHAT WE DO
The Graduate Student Governance Association (GSGA) is an organization that strives to voice the concerns of graduate students, representing more than 10,0000 graduate students. GSGA serves graduate students by doing the following:
Promoting academic (research and educational) goals
Establishing effective communication among graduate students
Serving as administrative and financial advisor to GSAs.

9. GSA Responsibilities Attend all general assembly meetings
Represent your GSA
Disseminate important information obtained from GSGA
Hold at least one meeting per semester
Meet with Campus Ambassador 1x/semester
New Student Orientation/Welcome
Committee Work

10. Vice President
Jelena Vićić

11. On the Agenda Community Building Communication: New Mailing List
GSA Registration
Group Budget
Group Grants
Excellence Awards
Research Fellowships

12. GSA Registration Before Friday, September 1st:
Update Student Roster on CampusLink.
(If applicable) Update Officer names on CampusLink, inform GSGA.
Signed Verification Forms - To be dropped into the box outside the GSGA Office, 683 Steger.
Registration related queries to be directed to the Vice President.

13. Group Budget
GSAs in good standing will receive up to $300 for community building activities. Examples of community building activities: meetings, movie nights, sporting events… it’s up to you!
New student orientation/welcome: $100
GSAs can also earn $140/committee representative
Additional funding available for active groups upon request on FCFS basis.
Pictures to be sent to the Vice President.

14. Group Grants http://www.uc.edu/gsga/awards/group_grant_awards.html
Basic guidelines:
Free and open to all graduate students
Enhance the scholarship of the GSA
Foster community building
Event approved by the GSA
Events funded:
Invite a speaker
Conference/colloquium (we can cover flights, hotels, and honorariums)

16. ….Group Grants Continued
Applications due at 5:00 p.m. on the date of deadline. Decisions within 7 calendar days.
Soft copy + Hard copy, a must.
Must have all required signatures and documents at the time of submission.
Pictures to be sent to the Vice President.

17. Excellence Awards Graduate Student Association of the Year
Graduate Student Award for Exemplary Service
Graduate Student Award for Exemplary Scholarship
Graduate Student Award for Exemplary Initiative
Outstanding International Graduate Student Award
Deadline for Nominations: February 2, 2018 by 5.00pm

18. Research Fellowship
The Research Fellowship (RF) is a competitive award designed to assist individual graduate students in obtaining funds to further their research endeavors. Students may use the Research Fellowship to fund travel related to their research or purchase consumables or other research-related materials. This Fellowship is not intended for Conference.
The GSGA Research Fellowship deadline: October 27, 2017.

19. Treasurer
Siddharth Sridhar

20. GSGA Funding Process
Our funding primarily comes from SACUB (the Provost’s office, the Graduate School, and the Office of Research provide contributions)
GSGA provides funding to graduate students and the GSAs for the following:
Research
Conferences
Academic events
Community building activities
You must be a registered student from a registered GSA and in good standing to receive funding from GSGA.

21. GSGA Funding Process
Funds are managed and disbursed by the treasurer and UC accounts payable.
Funds do not roll over or lapse.
The fiscal year ends on June 30th

22. How can l get access to my GSA funds?
GSGA Funding Process
How can l get access to my GSA funds?
There are 3 ways:
Reimbursements to individual payee (A114/A113 forms)
Department pays and GSGA pays the department
GSGA pays directly (through Catalyst)
In all cases, Please fill out the reimbursement request form
Similar procedure for Group grants/ Group budget awards

23. GSGA Funding Process Reimbursement request form must include:
Original itemized receipts
List of attendees
Group Budget form
Documents should be submitted in the A114 envelope within 14 of event/Purchase
What can l purchase?
Office supplies and materials
Refreshments/snacks for meetings
Tickets for games/movies (not to exceed 10$ per person)

24. GSGA Funding Process How do I access my conference travel award?
Submit the following as soon as you get back from your conference:
Original receipts
Proof of conference presentation
Current semester OneStop bill
GSGA Travel Award Application Envelope
Conference travel award application (Presenter/ Non-Presenter)
Letter from advisor (Non-Presenter only)
GSGA does not reimburse for food during your conference travels

26. Campus Ambassador
Mar Gámez

27. Campus Ambassador: in charge of updating the GSGA website
updating the GSGA social media (FB, Twitter, Instagram)
updating the listserv
promoting communication between the GSGA and the GSAs, and among different GSAs
organizing events
promoting opportunities for professional development

33. Promoting opportunities for professional development:
- general assembly meetings
- grad cafes
Promoting communication between the GSGA and the GSAs, and between different GSAs:
attend GSA meetings
promoting more communication among GSAs in assembly meetings
Share your ideas with me!
(eg. donating clothes, etc.)

34. Promoting more communication among GSAs in assembly meetings:
4 GSAs presentations per general assembly meeting
(2-5 minutes)
Explain:
- how many students do you have in your GSA? Are they involved?
- where are you located?
- what type of events do you celebrate throughout the year?
- what did you spent your group budget award on last year (or in previous years)?
- have you ever received a group grant award?
- would your GSA like to collaborate with another GSA?
- are your graduate students worried about a specific issue?
Volunteers for our first general assembly meeting: CECH, Geology, HSGA, and Psychology!

35. Upcoming Events
1st General assembly meeting: Sep 12:30-2
Welcome Back Party: Sep Catskellar 6-9 pm
1st Grad Cafe: Sep GSGA office 11 am- 1 pm
Halloween Party: Oct AACRC 6-9 pm
Thanksgiving Dinner: Nov 22 in TUC Great Hall
Super Bowl Party: Feb TBD
Trivia Night: March TBD
Spring Ball: March 24 in TUC Great Hall
Soccer GSGA Cup
And MORE!

36. Useful Links
GSGA Student Awards:
GSGA Group Awards:
PRESENTER Conference Travel Award:
Non-PRESENTER Conference Travel Award:
GSGA Research Fellowship:
Group Budget Award:
Travel Authorization Form:
Registration
GSGA
SALD rocess.html

37. Questions??? Follow us! Facebook: GSGA Twitter: @GSGA_UC