1. The Art of delivering before time and within budget
Project Management
for
The Art of delivering before time and within budget
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2. © pmwares - All rights reserved
A question to you
Your customer has sent you a modification in the building, you are constructing. This is not part of original scope. Customer says he has done an analysis and sees no impact on time and cost. What do you do?
A. Say no, as it is out of scope
B. Do an impact analysis
C. Implement it as there is no impact on time and cost
D. Call a team meeting to discuss what should be done next
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3. Project Management Implementation
PMI-FICCI Survey
Project Management Implementation in
Six Key Sectors in India
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4. Impact of poor implementation
Projects Delayed
PROJECT IMPLEMENTATION STATUS REPORT - CENTRAL SECTOR PROJECTS
Costing Rs.20 crore & above (April-June, 2009)
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5. Impact of poor implementation
PMI’s Pulse of the Profession Report
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6. Several surveys have similar findings…
Not meeting project objectives is not uncommon
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7. Managing a project is complex
Scope
Risk
A project managers has to manage several aspects at all the time from initiation to closure
Time
Communication
Cost
Procurement
Resources
Quality
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8. Common causes of project failure
Fail to link project objectives with organization priorities
Lack of effective engagement with stakeholders.
Ambiguous scope definition
Lack of detailed planning
Poor risk management
Failing to collect data
Ineffective resource management
No lesson learned
Top Challenges
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9. How can these causes be addressed
Build Competency
Better scope definition
Detailed planning
Better communication
Discipline Project Execution
Project Issues
Better tracking & reporting
Effective collaboration
Collect data and analyze
Better forecast
Stay focused on objectives
Manage conflicts
Resolve issues
Learn tricks of the trade
Project Management System & Tools
Guidance & Support by Experts
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10. Build Project Management Competencies
PMBOK
Agile, Lean/6σ
Microsoft Project
Leading teams
Managing conflicts
Making decisions
Managing stakeholders
Understand organizational goals and strategy
Align project objectives to organizational goals
Align project team to execute organizational strategy
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11. Technical Project Management – Process Groups
Monitoring and Controlling Processes
Initiating
Processes
Planning
Processes
Executing
Processes
Closing
Processes
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12. Technical Project Management – Knowledge Areas
Scope
Management
Time
Management
Stakeholders
Management
Cost
Management
Risk
Management
Project
Integration
Management
Resource
Management
Procurement
Management
Communication
Management
Quality
Management
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Microsoft Project Getting Started

13. Technical Project Management-
Triple Constraint Triangle
Communication
Time
Scope
Cost
Quality
Procurement
Quality
Risks
Stakeholder
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14. © pmwares - All rights reserved
Leadership
Time Management
Leading people
Effective Communication
Negotiations
Conflict Management
Decision Making
Coaching and mentoring
Managing expectations
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15. Strategic and Business management
Awareness about organization/unit’s goal
Awareness about organization/unit’s strategy
Aligning project objectives with organization/unit’s goal
Execute organizational strategy through projects
Measuring cost performance
Organizations/Units performance measurements
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16. Project Management System & Tools
Define processes to initiate, plan, execute and control projects
Implement tools such as Microsoft Project
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17. Project Management System & Tools
Defining an end to end process from imitation to closure
Process, guidelines and template development
Defining appropriate metrics
Project planning, monitoring and reporting system
Change management system
Risk identification and monitoring system
Use of scheduling tool like MS Project
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18. Guidance & Support by Experts
Coach project team to develop process and establish a system
Mentor project managers to be more effective and take up higher roles
Provide guidance and support during change
Let some one stand by to guide team in difficult situation
Need based support and intervention
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Benefits
A systematic approach to plan and execute projects in the organization
Aligned project objectives with organizational strategy and goal
Proper handling of changes not allowing project to derail
High productivity - doing more with less efforts
Reduced uncertainty to have more predictable outcome
Reduce cost and improve performance
Reduce time and improve quality
Thereby deliver project results before time and within budget
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20. Question Answer Thank you very much for your time Vivek Prakash 
Your partner in managing you projects
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