2.
>>>Faculty & Staff >>>Faculty Appointment & Review >>>Tenure Guidelines
2016 edition

3. administrators’ letters curriculum vitae external letters
Dossier Forms
√ Provost’s copy is skeletal:
reports of votes
administrators’ letters
curriculum vitae
external letters    
basic information section
annual reports
ballot comments

4. unit procedures Dossier Forms Appendices present any information
√ College’s version adds in Appendix:
unit procedures
√ Unit copy is comprehensive       
Appendices present any information
deemed important to your case

5. PROVOST – PDF on flash drive - (MASTER FORM)
Dossier contents
PROVOST – PDF on flash drive - (MASTER FORM)
___ 1.Title Page (Section Title Page)
___ 2.Table of Contents (Section Title Page)
___ 3.Declaration of OP Version (OP32.01, Attachment B, pg. 3)
___ 4. Tally Cover Sheet (OP32.01, Attachment B, pg. 3)
___ 5.Ballot Statement Witnessed (Unit form)
___ 6.ONE, DEAN'S LETTER (Section Title Page)
___ 7.Blank page for dean's letter
___ 8.Candidate Statement of Access to contents (Unit form)
___ 9.TWO, UNIT RECOMMENDATION (Section Title Page)
___ 10.Blank page for chair or director's letter
___ 11. Fifth‐year review / guidance committee report (if
applicable)
___ 12. THREE, CURRICULUM VITAE (Section Title Page)
___ 13.C.V. with ratings for research and creative scholarship
___ 14. FOUR, EXTERNAL LETTERS (Section Title Page)
___ 15.Biosketches of writers, all to fit on one to two pages (Unit administrator)
___ 16.External letters of evaluation, re‐numbered to fit section
(e.g. 4‐3, 4‐4. etc.)
___ 17.FIVE, BASIC INFORMATION (Section Title Page)
___ 18. Letter of Appointment (OP32.01, Attachment B, 3,pg. 6)
___ 30. TEN, APPENDIX: BALLOT
COMMENTS (Section Title Page)
___ 31. Typed, unsigned Ballot Comments, or
Statement indicating that No Comments Were
Provided
CVPA
ONE PDF on flash drive - ONE Hard Copy –
ORIGINAL LETTERS IN FOLDER
___ 1‐31. Copy of Master Form, Parts 1‐31
___ 32.ELEVEN, APPENDIX:
UNIT GUIDELINES AND PROCEDURES
(Section Title Page)
___ 33.Copies of relevant unit and area guidelines
For tenure and promotion
UNIT
ELECTRONIC OR PRINT, AS STIPULATED
BY UNITPROCEDURES
___ 1‐33.Copy of Master Form, Parts 1‐29, plus
Copy of CVPA Materials, Parts 32‐33
(ballot comment section is blank)
___ 34.TWELVE, APPENDIX:_specify_
___ 35.Materials required for unit consideration;
repeat as necessary; retain in School only
___ 19.Items 3a‐3i (OP32.01, Attachment B, pg. 6‐7) ___ 20. SIX, TEACHING EFFECTIVENESS (Section Title Page) ___ 21.Candidate Statement (one page) ___ 22. 5th‐Year Summary of Peer Evaluation of Teaching (if applicable) ___ 23.Student Ratings, Qualitative and Quantitative together, 1 pg. PER YEAR under consideration OR 1 pg. each for all yrs’ Quantitative Summary & representative Qualitative comments ___ 24.SEVEN, RESEARCH AND CREATIVE SCHOLARSHIP (Section Title Page) ___ 25.Candidate Statement on Research (one page) ___ 26.EIGHT, PROFESSIONAL SERVICE (Section Title Page) ___ 27.Candidate Statement on Professional Service (one page) Outreach ___ 28.NINE, ANNUAL FACULTY REPORTS (Section Title ___ 29.In chronological order: Annual Faculty Reports with Administrator Evaluations; Peer Evaluations/Guidance Committee Reports; Midterm Review Materials

6. Title Pages & Sections
Available on CVPA website, download

7. Table of Contents
Available on CVPA website, download

8. Format Table Section Title Pages Checklists Dossier resources
   
Available on CVPA website, download

9. BASIC INFORMATION SECTION

10. Basic information section contains:
Letter of Appointment
Teaching Load, last 4 semesters
SUMMARIES of teaching evaluations
External letters & biosketches
Summary statements:
teaching
research
service
OP32.01, Attachment

11. Basic information, Teaching
(edit section for length)
SUMMARY of teaching effectiveness
Statement (one page)
Student Evaluations, Quantitative & Qualitative
ONE PAGE / YEAR being considered OR One page Quantitative, One page Qualitative (covering all years)
Peer Evaluations (5-yr summary if available)
Unit Administrator takes responsibility (if task is delegated, director initials)

12. EXTERNAL LETTERS

13. LETTERS OF REFERENCE Include only “official” solicited letters
At least 3 letters from “Peer Institutions”
Writers should have no “substantive relationship” with candidate
Biosketch is required for each letter writer
Administrator is required to provide biosketches
Administrator must explain any substantive relationships
All biosketches together fit on one page preceding letters

14. “Peer Institutions”
In 2010, the Provost stipulated that at least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion.
Peer Institutions have been defined as those appearing on the list of athletic conference affiliates available in the university’s strategic plan Making It Happen. Members of the American Association of Universities are also considered to be Peer Institutions.
Aspirational peers (e.g., Oxford University) can be included.

15. “Substantive Relationships”
In 2010, these were defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc.
External evaluators should be encouraged to disclose relationships with the candidate.
The unit administrator must justify any substantive relationships within the biosketch section.

16. The curriculum vitae

17. for mandatory decision:
The C.V. in the dossier
for mandatory decision:
be comprehensive
Curriculum vitae = life’s education
Show relative weight of responsibilities changes over time consistency of achievement    

18. …during your career at Tech
Curriculum Vitae, 1
Provide all important information from Annual Reports (but not Digital Measures printout)
TEACHING Courses by semester (number & title)
Number of students
Service on graduate committees
Activities considered to be related to teaching
RESEARCH – administrator ranks by number
SERVICE
…during your career at Tech

19. Specific categories vary by field Cross reference if necessary
Curriculum Vitae, 2
Basic Information section duplicates some but not all
Order within sections Reverse Chronological Order Provide Dates of Activities
Specific categories vary by field Cross reference if necessary
Avoid duplication of information
Can summarize pre-Tech activities

20. College review

21. …facilitate committee consideration
Pristine Dossiers…
…facilitate committee consideration
Download and Use!!! Candidate Checklist Give Format-Checker List to appropriate staff After faculty vote, give director the Unit Administrator Checklist

22. College review process
Committee know you
Committee knows your dossier
Unit Vote
Unit Administrator’s letter
Curriculum vitae
External evaluators
Annual reports & assessments

23. College review process: PAC
Personnel Actions Committee
T&P Subcommittees
Four members (two each unit, not home unit)
One observer from home unit
Observer leaves prior to voting
Subcommittees issue independent vote

24. College review process: subcommittee
Can invite visitors to question
Must invite visitors, if negative vote is expected
in mandatory-year cases

25. Review process timeline

26. review process timeline
Meetings scheduled during summer
Unit actions early to mid-September
Dossiers arrive at college mid-October
Dossiers are checked for form
Dossiers are “officially accepted”

27. review process timeline
CVPA meetings late in October
CVPA chair reports recommendation to dean
Dean decides & writes letter
Dean’s letter edited into Provost PDF
Provost PDF (copy) sent to you
You verify that only change is the letter
Dossiers to Provost, late November

28. review process timeline
Provost’s review December-January
Recommendation to President
Recommendation to Board of Regents
Each decision is independent
Only BOR can grant tenure
BOR usually acts by March meeting

29. bona fortuna!