1. Year-End Close: Reports and Finance Data warehouse
Amy Ahearn, OBIEE Developer, Chancellor’s Office
Kelly Cox, Associate Director, Accounting, Chancellor’s Office
Sherry Pickering, Director, Fiscal Service, East Bay

2. Finance Data Warehouse
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Finance Data Warehouse
Three new dashboards and reports released in Fiscal Year 2016
ProCard
Labor Cost Distribution (LCD)
Asset Management (AM)
On the horizon
Ad Hoc Reporting (Ad Hoc)
Executive Reporting

3. 2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
ProCard Report
Designed with One Report and two views
View One: ProCard Transaction Details with ProCard Attributes as static fields with 6 column selectors
View Two: Download

4. 2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
LCD Dashboard
Employee Detail – Sample Report

5. 2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
LCD Dashboard
Payroll Detail – Sample Report
Payroll Summary – Sample Report

6. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
The AM dashboard reports address four areas:
Custodian
Property Office and Inventory Monitoring
Accounting Office
Asset Acquisition Detail

7. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
Custodian Report Sample Report

8. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
Custodian Report All (all attributes) Sample Report

9. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
Property Office Sample Report

10. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
AM Acquisition Details Report Sample

11. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
AM Accounting Report Sample

12. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
Custodian History Drilldown Sample
Location History Drilldown Sample

13. Asset Management Dashboard
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Asset Management Dashboard
Accounting Drill Down Sample
Inventory History Drilldown Sample

14. Coming Soon from the FDW
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Coming Soon from the FDW
Ad hoc Reporting
Executive Reporting

15. 2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Year End Reports
FDW: Reserve Entries
FDW: Search for non-0948 SWIFT cash balances
FDW: Clear Negative Cash
FDW: CPDC_PROJ Reporting
FDW: Performance Report as of Period
FDW: Review Reverting Funds
CFS: Department/Fund Budget Report
CFS: Trial Balance
FDW GAAP: GAAP By Summary by Period Groups
CFS: Ledger Detail Report
CFS: Journal Detail Report
CFS: CSU Year End Obligations

16. Financial Reporting →Fund Balance
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Financial Reporting →Fund Balance
REPORT: This reports the beginning fund balance, year-to-date revenue, year-to-date expense, and projects current fund balance
USE: Campus Reserve Polices
Policy: Campus Reserves

17. Financial Reporting → Financial Summary as of Period
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Financial Reporting → Financial Summary as of Period
REPORT: This is designed to produce reports based on a wide number of filters and criteria.
USE: Fund Balance Check mapping and entries
What Not to Do!

18. Financial Reporting → Financial Summary as of Period
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Financial Reporting → Financial Summary as of Period
REPORT: This is designed to produce reports based on a wide number of filters and criteria.
USE: Search for non-0948 SWIFT cash balances
CSU Legal Accounting and Reporting Manual: Chapter 34: Banking Section 3.5

19. Financial Reporting → Cash
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Financial Reporting → Cash
REPORT: Used for analysis in determining if a negative cash balance exists in specified SCO, CSU, or PeopleSoft fund(s).
USE: Clear negative SWIFT cash in local trust funds
CSU Legal Accounting and Reporting Manual: Chapter 34: Banking Section 3.6

20. Financial Reporting → Inception To Date
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Financial Reporting → Inception To Date
REPORT: Used for reporting capital projects using CPDC_PROJ attributes
USE: To collect period 1-12 data (no period 0) for all fiscal years of the project since inception through the period requested.
CSU Legal Accounting and Reporting Manual: Chapter 15

21. Financial Reporting → Performance Report
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Financial Reporting → Performance Report
REPORT: Analysis of year over year balances
USE: To analyze pre-close balances to ensure accounts are accurately stated.

22. Financial Reporting → Financial Summary
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
Financial Reporting → Financial Summary
REPORT: Review reverting funds
USE: To analyze reverting funds and close out purchase orders.
CSU Legal Accounting and Reporting Manual: Chapter 4

23. CSU State & SW Reporting →Campus Reports →Fund/Deptid Budget Report
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
CSU State & SW Reporting →Campus Reports →Fund/Deptid Budget Report
REPORT: This is designed to produce a real time budget to actuals report based on CSU fund, Fund Code or Dept ID.
USE: Real time budget report using PS accounts.

24. CSU State & SW Reporting →Trial Balance
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
CSU State & SW Reporting →Trial Balance
REPORT: This is designed to produce a real time trial balance report based on SCO Fund, CSU fund, or Fund Code.
USE: Real time report using PS accounts.

25. FIRMS/GAAP → GAAP Summary
APRIL 2017
YEAR-END LEGAL TRAINING
FIRMS/GAAP → GAAP Summary
REPORT: Used for analysis in determining periods totals

26. FIRMS/GAAP → GAAP Summary
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
FIRMS/GAAP → GAAP Summary
REPORT: Used for analysis in determining periods totals

27. CSU State & SW Reporting →Campus Reports →Ledger Detail Report
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
CSU State & SW Reporting →Campus Reports →Ledger Detail Report
REPORT: This is designed to produce a real time ledger report based on PS chartfields. Can be used on any BU or ledger.
USE: Real time ledger balances by PS chartfields.

28. CSU State & SW Reporting →Campus Reports →Journal Detail Report
2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
CSU State & SW Reporting →Campus Reports →Journal Detail Report
REPORT: This is designed to produce a real time journal entry report based on PS chartfields. Can be used on any BU or ledger.
USE: Real time journal entry data by PS chartfields.

29. 2016 CSU Business Conference
APRIL 2017
YEAR-END LEGAL TRAINING
CSU State & SW Reporting →SAM Reporting CSU Year End Processes →Year End Processes →CSU Year End Obligations
REPORT: These reports are designed fulfill legal reporting requirements.
USE: To fulfill legal reporting requirements