1. 45th Small Business & Industry Outreach Initiative
Charleston Defense Contractors Association
45th Small Business & Industry Outreach Initiative
7 September 2017
Mr. Chris Miller SSC Atlantic Executive Director
CDCA’s 45th Small Business & Industry Outreach Initiative (SBIOI)
September 7, 2017,
Trident Technical College, 7000 Rivers Ave. Bldg N. CHS, SC.
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

2. Agenda In the news How we operate Improving contracts planning
Improving industry engagement and collaboration
Technical Exchanges
Information Warfare Research Program (IWRP)
Metrics snapshot
Where industry can help
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

3. In the News
SECNAV Priorities:
“center on People, Capabilities and Processes, and will be achieved by our focus on speed, value, results and partnerships.
Readiness, lethality and modernization are the requirements driving these priorities.”
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

4. SSC Atlantic Recent Achievements
Tactical Shore Systems IPT fields Fleet Network Operations Center Failover Capability between Naval Computer and Telecommunications Area Master Station (NCTAMS) PAC to NCTAMS LANT
Large Deck New Construction IPT turned over C4I Systems to USS Ford Sailors for Commissioning 22 July 2017
7.1 Research and Applied Science demonstrated its Media Monitoring and Rapid Response (M2R2) system for U.S. Naval Forces Europe-Africa and the United States European Command
The Navy's Satellite
Facility at
Wahiawa
USS Gerald R. Ford
(CVN 78)
M2R2
Sentiment,
message penetration, geographic and event/instability analysis.
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

5. How We Operate: IPT Roles & Responsibilities
IPTs are assemblage of employees drawn from different competencies. They perform under the direction of an IPT Lead to produce products and services for customers based on requirements contained in a statement of work or similar document. IPTs are chartered by an SPL as a way to group two or more similar work efforts – CAO/IPT CONOPS
Fiscal and Acquisition Authority
1.0 /2.0/ 3.0
IPT
Program Management
6.0
Technical Authority
4.0/5.0/7.0
Every IPT has assigned contracts support
“What”
“How”
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

6. Improving Contracts Planning
The Challenge: No standardized lead time allocated to development of contract strategy and procurement package Development before submission to contracts
When should I start working on my package?
When do I need to schedule a PPAB?
When do I need to submit my package?
How do I know if I am ahead or behind schedule?
Represents 35%-45% of total acquisition time
Before Contracts
Contracts
Not Tracked/Measured
Tracked/ Measured
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

7. Improving Contracts Planning
Work Acceptance
Step
Pre-PALT Milestones
Accountable Person 1
Advanced Planning Conference 1
Project Manager 2
Advanced Planning Conference 2 3
Acquisition Strategy Approval (PPAB) 3a
Market Survey (if applicable, conducted in parallel)
Project Mgr/Contract Specialist 4
Planning PR Package is Generated, Reviewed within IPT 5
6.0 Checklist completed/signed. Submitted to ERP 6
PR undergoes Reviews in ERP Workflow 1
Advance planning conference 1 2
Advance planning conference 2
Contracts lead assigned 3
PPAB strategy approval
Contract
Award 3a 4 5 6
Market Survey (3a)
Package generation
Package submission
Package receipt in work-in-progress
Contracts (PALT) condensed to emphasize Pre-PALT milestones
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

8. Communications with Industry: Technology Exchanges and Industry Days
Technology Exchanges – Used to investigate and identify efficiencies and innovative solutions in technology growth areas (TGAs)
Three phased approach
(Review ideas/Exchange/Follow up)
Not a Business Development Meeting, but Market Research
Includes “One-on-One” sessions between Gov’t TGA SMEs and Industry Technical Subject Matter Experts
Based upon SSC Atlantic Technology Strategy
Goal is two TGAs per quarter
Hampton Roads will host the next Technology Exchange
Collaboration and Mobility
25 October (Holiday Inn Hotel and Conference Center Hampton Roads)
Industry Days – Led by 2.0 on specific contracts or task orders
Typically larger, more complex actions
Benefit in sharing SSC Atlantic’s strategy and requirements and receiving industry input
Usually in conjunction with a draft RFP to maximize input from industry to shape final RFP requirements
Initial Thresholds:
Any competitive contract action over $100M
Any competitive task order $50M+
23 Industry Days for FY17 have been completed
17 orders & 6 contracts
Completed Tech Exchanges
Cloud Computing and Data Science/Analytics (March 2017)
45 Breakout sessions (26 Cloud, 19 Data Science/Analytics)
Panels were moderated by Andrew Mansfield and Dr. Al Emondi
Cyber Warfare and Assured Communications (May 2017)
29 Breakout sessions (14 Cyber Warfare, 15 Assured Communications)
Panels moderated by Erick Fry and Dr. Al Emondi
Cloud Computing and Data Science/Analytics (March 2017)
45 Breakout sessions (26 Cloud, 19 Data Science/Analytics)
Cyber Warfare and Assured Comms (May 2017)
29 Breakout sessions (14 Cyber Warfare, 15 Assured Communications)
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

9. Communications with Industry: Information Warfare Research Program
Initiated effort to establish research partnership between the Government and an industry-academia consortium where collaboration opportunities are maximized
Modeled after National Shipbuilding Research Program
Objective is establish An “research partnership” between the Government and a consortium of technology providers in the information warfare domain
The government lead is SSC Atlantic and will include multiple sponsors (PEO or SYSCOMS)
The “Consortium” is a group of for-profit, not-for-profit and/or non- profit companies, universities and other academic research organizations having competence in the technical domain of interest
Utilizes “Other Transaction” (OT) that operates outside the Federal Acquisition Regulations (FAR)
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

10. Communications with Industry: How IWRP would work
Government contracts with industry partner to administer the program as consortium manager
Consortium Manager releases solicitations annually for three types of projects:
Panel Projects: Basic research (up to 12 mos.) with a $150K cap fully funded by the Navy
Major Research: Project (up to 36 mos.) bound only by the available budget and number of worthy proposals received; members cost share Government competitively selects teams best suited to perform
Ad Hoc Initiatives Funded with specific focus areas; are quickly established to include all stakeholders; and disbanded when complete
Consortium manager negotiates and makes awards
Industry delivers solutions to the end user
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

11. Metrics Snapshot: Small Business and Competition
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

12. Where Can Industry Help?
Industry Engagements
Prepare – Attend – Participate
Provide backup documentation for cost (DCAA, payroll records)
Provide mapping of labor categories to the solicitation’s personnel qualifications (education, experience)
Provide feedback
Contracts Industry Council (CIC)
Draft RFPs responses
RFIs responses
Support Reverse Contracting Session at next SBIOI
My team provided the following for consideration of how industry can help:
One thing we have discussed in the past is ensuring that Industry reads the drafts that we issue and comes to Industry Engagements prepared so that we can make the time spent as meaningful as possible.
Something general in nature like providing as much backup documentation for cost (DCAA, payroll records, etc.) and the impact that has on our ability to award faster....
we need them to not only read the drafts, but also provide meaningful feedback and questions.
We also need for them to provide the needed mapping of labor categories to the solicitation's personnel quals with respect to education and experience requirements.
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).

13. Inspiration Final Thought: Final Thought I’ll provide
Statement A: Approved for Public Release. Distribution is unlimited (06 September 2017).