1. eSchoolPLUS User Group Meeting
April 3, 2017

2. Agenda Welcome and Introductions
eSchoolPLUS Support – Support Staff / Webpage / Webex Process / Programming hours status / Service Now
Security – SCRIC Security Audit/ District Staff / New Users & Updating / Protecting Student Information
Data Integration – Extracts: New/ Updates / Schedule
Process for Making Changes to Elementary Report Cards – Timeline/Protocol
End of Year Activities – Year End Rollover
eSchoolPLUS Version 4.0 (Cross Browser Release) - Planning for Implementation / What’s Changing / Training for Administrative Users
User Forum (Questions, Successes, Concerns)

3. eSchoolPLUS Support
Webpage
New Webex Process – refer to handout in district folder
Service Now

4. Using Service Now
RIC uses Service Now to track all work requests. s will be converted to Service Now Requests
How to request a Service Now account
Send to requesting an account
Include your name, address, phone number, district and district building
We will request an account for you and send you a username and password
How to use Service Now
Go to the SCRIC Web Page

5. Using Service Now Enter your username and password
Click Create a New Incident - Your name, contact number, district and building will be displayed
Complete the fields for ‘What do you need help with?’
You will get an from Service Now confirming that request has been submitted

6. Using Service Now
To communicate with the support person working on your request, click “Reply” and type your message in the . When your request is complete you will get a resolution from Service Now.

7. Programming Hours and Regents Preprint
Hours used to date provided in each district’s folder
What’s included in programming hours?
All report and extract requests require authorized signature designated by the district
COGNOS Report Request form is posted on the eSchoolPLUS web page
June Regents Preprint
June Preprint Data Collection Timeline
New file type. Files will now be submitted as .txt (tab delimited)

8. Security Security Protecting Student Information (PII Data)
Security Contact review
User account review
Requesting new users and updating existing users

9. Data Integration
We will continue to use the spreadsheet that contains each districts scheduled extracts. The spreadsheets are in each district’s folder.
Updates should be made to the spreadsheet as needed. They are due back to the RIC with the End of Year Checklist. Your rollover will NOT be processed without receipt of the spreadsheet.
A sample of the spreadsheet is included in the next slide.

10. Data Integration Extract Schedules

11. Elementary Report Card Changes
Due Date for changes July 10, 2017
Changes will be requested on the same spreadsheet that was used in prior years
Changes are made to the report card set up after rollover and are then sent to the district for verification.
Planning Considerations
Elementary Report Card Contacts

12. End of Year Activities
Rollover letters and dates are in each district’s folder– Please contact us if the date is not appropriate. All marking period grades must be updated before rollover. Elementary report cards should be archived before the rollover date.
End of Year Meetings – It is very important to attend an end of year meeting. Register for this year’s meetings on our webpage
Offsite location TBD
6/1/17 – at BT BOCES Endicott – 3rd floor lab
Processes and procedures
Verifying data on the Next Year Tab
Verifying state reporting information
Graduate information including Career Path reporting changes for 16-17

13. eSchoolPLUS Version 4.0 – Cross Browser Release
eSchoolPLUS Version 4.0 Video
What’s Changing?
Planning for Implementation
Administrative User Training Plan

14. Questions, Success, Concerns
eSchoolPLUS User Forum
Questions, Success, Concerns