1. St. Mary’s County Government
Citizens Academy
September 5, 2017
6-9 PM

2. It is the responsibility of St
It is the responsibility of St. Mary’s County Government to preserve and enhance the quality of life by recognizing and protecting the unique character of St. Mary’s County as a rural Chesapeake Bay peninsula; foster economic growth and create an atmosphere of excellence by focusing and managing growth to create vibrant, attractive communities; by protecting the rural character and economy of the countryside, nurture the shoreline and adjacent waters and preserve and capitalize on the other natural resources and historical qualities in the county.
Vision

3. Mission St. Mary’s County Government will:
Be responsible and accountable to the County’s citizens
Provide high quality, cost effective and efficient services
Preserve the County’s environment, heritage, and rural character
Foster opportunities for present and future generations
Mission

4. Strategic Plan

5. Administrative Overview
Overview of Administrative Services:
County Administrator, Rebecca Bridgett, Ed.D.
County Attorney, George Sparling
Chief Financial Officer, L. Jeannett Cudmore
Human Resources, Catherine Pratson
Public Information Officer, Tony Jones
Navigate Website
Volunteer Opportunities
2016 St. Mary’s County Government’s “State of the County” Video
Administrative Overview

6. County Organizational Chart
Citizens of St. Mary’s County
Commissioners of
St. Mary’s County
County Administrator
Aging & Human Services
Economic Development
Finance
Human Resources
Land Use &
Growth Management
Emergency Services & Technology
Public Information Office
Public Works & Transportation
Recreation & Parks
County Attorney
County Organizational Chart

7. County Administrator’s Office
Commissioners of St. Mary’s County
James R. Guy (President)
Michael L. Hewitt
Tom Jarboe
John E. O’Connor
Todd B. Morgan
Dr. Rebecca Bridgett
County Administrator
Denise Cargill
Administrative
Assistant
Jackie Lathroum
Administrative Coordinator
Chris Fleming
Sharon Ferris
Senior Administrative Coordinator
Tony Jones
Public Information Officer
Cheri Noffsinger Senior Adminstrative Coordinator
County Administrator’s Office

8. County Administration Overview
Commissioner Appointed
Implement Budget & Policy Decisions of the Commissioners of St. Mary’s County
Supervision of 9 County Departments
Oversight of Daily County Government Operations
Liaison to State and Federal Partners
Customer Service
County Administration Overview

9. Performance Measures Citizen Engagement Citizens Academy Board Docs
Boards, Committees and Commissions
Public Forums, Public Hearings, Focus Groups, Surveys
News Releases, Social Media, SMCG TV 95
Website (311, E-notices, CodeRed, GIS)
Customer Satisfaction
St. Mary’s County Switchboard
Resolution-Focused
Performance Measures

10. Volunteer Opportunities
Boards, Committees and Commissions (30 + Boards/3 Categories)
Legal Authority Boards
Zoning Board of Appeals
Building Code Board of Appeals
Economic Development Commission
Ethics Commission
Metropolitan Commission
Planning Commission
Volunteer Opportunities

11. Volunteer Opportunities
Appointed Boards
Adult Public Guardianship Review Board
Electrical Examiners Board
Historic Preservation Commission
Housing Authority
Human Relations Commission
Library Board of Trustees
Plumbing Fuel and Gas Board
Property Tax Assessment Appeal Board
Social Services Board
Tri-County Animal Shelter Board
Volunteer Opportunities

12. Volunteer Opportunities
Advisory Boards
Airport Advisory Commission
Agriculture Seafood and Forestry Board
Commission on Aging
Commission on the Environment
Commission for People With Disabilities
Commission for Women
Emergency Services Committee
Family Violence Coordinating Council
Museum Division, Board of Trustees
Recreation and Parks Board
Transportation Advisory Committee
Wicomico Shores Golf Course Advisory Board
Volunteer Opportunities

13. Volunteer Opportunities
Volunteer Application and Resume
Current Vacancies
Meeting Schedule
Appointment cycles
Questions – call Diane Gleissner at
(301) ext. *1700
Volunteer Opportunities

14. 2016 State of the County Video
Tony Jones
Public Information Officer
2016 State of the County Video Report

15. County Attorney’s Office
George Sparling
County Attorney
Diane L. Gleissner
Coordinator
Angela H. Blondino
Paralegal
Brandy McKelvey
David Weiskopf
Deputy County Attorney
County Attorney’s Office

16. County Attorney’s Office Overview
General Legal Counsel
Civil Litigation
Legislation
Real Estate Transactions
Public Information Act
Civil Infractions
Planning Commission
Board of Appeals
Ethics Commission
Office of the County Attorney
County Attorney’s Office Overview

17. Finance Organizational Chart
L. Jeannett Cudmore
Chief Financial Officer
Desiree Ridgell
Accounting Officer
Margaret Bowling
Janet Rio
Payroll/Cash Receipts
Jackie Elder
Pam Allen
Accounts Payable
Leigh Keyes (Senior)
Becky Trossbach
Accountants
Patty Stiegman
Deputy Director
Brandon Hayden Procurement Manager
Tory DiGregorio(Senior)
Shelly Bean
Buyers
Amy Aud
Procurement Specialist
Vacant
Admin Coordinator
Lotti Bell
Patty Litten
Sonyia Staats
Budget Analysts
Finance Organizational Chart

18. Finance Overview 10 Departments/5 Elected/ 18 State Agencies/Boards
Budget / Administration (6 Employees)
Budget development and monitoring
10 Departments/5 Elected/ 18 State Agencies/Boards
Grants Administration (73 Awards)
Review CSMC financial agenda items
Debt service – GOB/Exempt Financing
$25 Million CIP Closed August 2017 (2.25%)
Financial system application security & training
Plan administration for OPEB trust
Finance Overview

19. Finance Overview Continued
Accounting (7 Employees)
County-wide financial accounting & reporting
Payroll – 28,500 “checks and direct deposit advices”
Vendor – 13,000 “checks and electronic”
Billing and cash receipts – except Property Taxes (Treasurer)
Compliance and reporting – State, IRS, GASB
Annual audit (component units – BOE, METCOM, & Library)
Procurement (4 Employees)
All purchasing – operating and capital
E-MD Marketplace – all formal solicitations $25,000
43 formal solicitations
5,100 purchase orders/change orders (requisitions approved by Budget)
User requirements/ budgetary constraints/ fair and open competition
Grant compliance
Finance Overview Continued

20. What Year Is It? July – Sept 2017 Oct – Dec 2017 Jan – Mar 2018
Start the new FY2018
Pay & Process Final FY2017 Invoices
Process FY2018 Purchase Orders
Work on Audit FY2017
Develop & Distribute FY2018 Approved Budget Book
Start FY2019 Budget - Calendar
Collect CY2016 Income Tax
Oct – Dec 2017
Energy Tax Refunds FY2017
Instructions for FY2019 Budget
Complete Audit FY2017 & Present to CSMC
Set Parameters for FY2019 Budget
Mosquito Billing for Summer 2017
Jan – Mar 2018
FY2019 Budget Training
Distribute FY2017 Audit
Complete CY2017 W2s & 1099s
Review FY2019 Budget Submissions
FY2019 BWS & Recommended Budget
April – June 2018
Develop & Distribute FY2019 Recommended Book
FY2019 Public Hearing & Budget Approval
Approval FY2019 METCOM CIB & BOE Budget
Develop FY2018/FY2019 Transition Memos & Training
Work on FY2019 Procurement Plan
Start on FY2018 Audit
What Year Is It?

21. Received the 1st GFOA Distinguished Budget Presentation Award on FY2017 Budget Book
Just submitted the FY2018 Budget Book to GFOA
Added – Operating Multi-year Budget FY2018-FY2022, Fund Balance History, and Description of Funds
Leading the Impact Fee Focus Group – recommend updated calculation to CSMC in December (11 Stakeholders)
Member of the METCOM Taskforce Chapter 113 with report due in November – Legislation
Refinancing the 2009B Bonds – estimated savings to County $1 million – selling on October 31st with closing in November.
Finance Activity

22. Finance On-Line Resources
County
Budget
Audit
General Obligation Bonds
Look up a past check – “How do I?”
Receive Open Bid Notices
Check Open Bids
State
Balance Sheet
Overview of MD Local Governments
Tax Capacity & Effort
Finance On-Line Resources

23. Human Resources Department
Catherine Pratson
Director of Human Resources
June Robrecht
Deputy Director
Kelly Bell
Fire & EMS Recruitment
Tracie McPherson
Sr. Administrative Coordinator
Kathy Arnold
Risk Analyst
Amber Hebert
ADA Coordinator
Rachel Pulliam
Sr. HR Specialist
Karen Gates
Benefits Coordinator
Jennifer Earhart
Human Resources Department

24. Human Resources Mission
The Mission of the Human Resources Department:
To administer the policies and procedures adopted by the Commissioners of St. Mary's County
To provide Employees with quality services and support
To assist employees in a caring, trustworthy, and timely manner
To serve an employee population of over 700 full and part-time employees
Human Resources Mission

25. Human Resources Overview
The Human Resources Department Manages:
Employment with County Government
Employee Benefit, Training, Recognition & Wellness Programs
Volunteer Community Support - Length of Service Awards Program & Recruitment
Americans with Disabilities Act Coordination
Risk Management
Human Resources Overview

26. Human Resources Employment New job openings are posted every 2 weeks
May apply on-line, in person, by fax, or mail
Applications are reviewed and rated based on education, experience, knowledge and skills required for the position
All applicants are notified of the status of their application
lication.asp
Human Resources

27. Human Resources Benefits
County employees have access to a comprehensive benefits package including; health, dental, vision, life & disability insurance, and retiree health
Employees participate in a pension plan and may contribute to an additional retirement savings plan
Employees have access to job training, in person and on line skills development and tuition reimbursement
Human Resources

28. Human Resources Employee Recognition & Wellness Recognition Programs:
Length of service awards
People’s choice awards
Safety awards
Wellness Programs:
$100 Wellness incentives
Wellness/fitness center & Rec & Park program discounts
On site Health Risk Assessment Programs
Employee Assistance Program
Wellness Day
Wellness / Walking Challenges
Human Resources

29. Human Resources Length of Service Awards Program (LOSAP) Recruitment
Provides a benefit to volunteer fire, rescue squad and advance life support members
Age 60 - $200 per month
Age 55 - $150 per month
Includes a surviving spouse benefit
Recruitment
Coordinates the Cadet Fire & EMS Training program and all public relations & community outreach
Human Resources

30. Human Resources Americans with Disabilities Act (ADA) Coordination
Ensures services provided by County Government are accessible
Coordinates facility renovations for compliance with ADA
Investigates complaints by citizens or employees and coordinates the grievance process
Provides technical expertise to various County departments and committees
Human Resources

31. Human Resources Risk Management
Coordinates risk management, loss prevention and insurance management programs
Ensures proper risk financing and OSHA compliance
Coordinates employee safety training
Manages Worker’s Compensation program
Oversees Liability and Property Claims processing
Promotes & organizes employee safety and recognition programs
Human Resources

32. Public Information Office
Tony Jones
Public Information Officer
Cheri Noffsinger
Senior Administrative Coordinator
Amy Carter
Video Media Producer
Public Information Office

33. Liaisons between county government and media outlets/journalists
Administers county website and social media venues
Keeps citizens informed about county government activities and events
Manages and produces content for St. Mary’s County Government TV 95
Provides updates during weather events and other declared emergencies
PIO Overview

34. Public Information Officers (PIO) are the communications coordinators or spokespersons for certain governmental organizations (i.e. city, county, school district, state government and police/fire departments). They differ from public relations departments of private organizations in that marketing plays a more limited role. The primary responsibility of a PIO is to provide information to the media and public as required by law and according to the standards of their profession.
PIO Overview

35. Navigate Website Rebecca Bridgett County Administrator Tony Jones
Public Information Officer

36. Remaining Academy Schedule
September 12 – Aging & Human Loffler Senior Activity Center – Great Mills September 26 – Economic Holiday Inn Express – California October 3 – Land Use and Growth CSMC Meeting Rom – Leonardtown October 10 – Recreation and Wicomico Shores Golf Course – Mechanicsville October 24 – Public Works and DPWT Office – California November 7 – Emergency Services & Emergency Operations Center - Leonardtown
Remaining Academy Schedule