1. risk assessments

2. risk assessments – whose responsibility?
Please complete a risk assessment for any event you run – If you are running the event, you are liable for participant safety.
Please find our example risk assessments on the website here…
If you are ever worried about how to complete a risk assessment, follow the advice provided below.
If you are still worried, then please do contact and we will support you through the process.

3. risk assessments
risk assessments – good example:

4. What are we looking for? What risks are you looking for?
trip hazards
electrical hazards
risk of fire
blockage of fire exits
capacity of the venue
vulnerable individuals e.g. under 18s, certain demographics
over intoxication
travel to and from the venue
Who is at risk at your event?
E.g. Organisers, participants, members of the public, staff.
Will the weather influence your risk management, do you have a contingency plan?

5. risk assessments
risk assessments – bad example:

6. So what should I consider?
Think about the controls you can put in place to reduce the risk.
Fire
Fire exits: Keeping fire exits clear by having stewards briefed and run regular checks.
The risk of Fire: inform stewards of the nearest fire assembly point, and in case of emergency direct participants here, keep the list of ticket holders (participants in the venue) and check this off.
Fire – Fire extinguishers are in place, the venue will have a risk assessment and fire marshals, the venue has a fire assembly point which the stewards are now aware of.
Try to provide as much information as possible in your controls.
Try to consider as many risks as reasonably possible.

7. risk assessments
how is risk calculated? - good example

8. Show your risk how is risk calculated?
Rate your risks by likelihood of happening multiplied by the severity of the risk happening – You should show your workings on the risk assessment.
E.g. 2 Likelihood X 3 Severity = 6
This means the risk is tolerable, but will need the controls adhered to, to mitigate the chance of an accident of a 3 day injury/illness.
It is important you show your working out, and thoroughly think through a risk and its potential impact.
If you risk is above 8 – You should contact the Union before going ahead.

9. risk assessments

10. Where do I send it?
If you have completed a risk assessment to go along with a room booking through the UEA.SU website, please send your completed risk assessment to reception at
If it is for an event organised through Aden or happening off-campus, please send your completed risk assessment to