1. CLSTL 2017, IIT Gandhi Nagar, India
Trends in e-collection development and assessment: experiences from KAUST
J. K. Vijayakumar Ph. D
Acting library director
King Abdullah university of science & technology (Kaust)

2. Agenda KAUST and the Library: a brief Collection Development
CLSTL 2017, IIT Gandhi Nagar, India
Agenda
KAUST and the Library: a brief
Collection Development
Print – all Vs Selections
e-Only Vs Print
Patron / Demand Driven
Open Access and Collections
Assessment Trends

3. Opened in 2009, it’s a RESEARCH UNIVERSITY
CLSTL 2017, IIT Gandhi Nagar, India
Breakthrough research is conducted to address challenges of global significance, in the areas of
Water
Food
Energy
Environment
Towards creation of an enduring model for advanced education and scientific research
Opened in 2009, it’s a RESEARCH UNIVERSITY
Breakthrough research is conducted to address challenges of global significance, in the areas of
Water
Food
Energy
Environment
Opened in 2009, it’s a RESEARCH UNIVERSITY
Towards creation of an enduring model for advanced education and scientific research

4. CLSTL 2017, IIT Gandhi Nagar, India
Exercise : 3 minutes
If you were given a chance to build a brand new research library from the scratch - today, what will you do differently in Collections Development?
If you were given a chance to build a University library, collections and services – what do you do? How do you give birth to a brand new library? Do you try to produce the best baby or another baby?
PLEASE DISCUSS TO THE PERSON NEXT TO YOU – 1 minute
PLEASE SHARE ONE IMPORTANT THING TO THE AUDIENCE – 2 minutes

5. KAUST : University Library
CLSTL 2017, IIT Gandhi Nagar, India
KAUST : University Library
Born digital
Open 24x7
Approximately 2.5% of collection is in print
Staff from 13 Countries

6. Collection Development All Print Vs Selections
CLSTL 2017, IIT Gandhi Nagar, India
Collection Development All Print Vs Selections
2009 Library Opens
(with huge online collection)
Buy and keep more print items too
Build comprehensive S&T collection
Add print books 10,000 per year
Selection Tools: Choice Review, YBP Gobi, RCLWeb
Assumptions: Best S&T Library needs all relevant print books
From 2011
Print copy Orders only
recommended titles
Demand based Print collection
No more shelves will be added
Add titles, at least one person has recommended
Shift collection building from the Librarians to Patrons (no selection Tools)
Weeding policy and procedures in 2015
Right Physical Sizing from early years
Evidence: 20% of the books account for 80% of the use (Richard Trueswell, 1969 )
© aei.org
Though we have started with a huge online collection and digital archives, the intial plan was to have more print books as well. In 2011, we decided to fully shift to e-direction, with very limited print collection on demand. Right Physical Sizing, which many established libraries are trying now through shared storage etc, wont be an issue for us in the future.

7. Collection Development e-only
CLSTL 2017, IIT Gandhi Nagar, India
Collection Development e-only
New environment
Researcher needs
anytime – anywhere
Shift from whole book to chapter level
Ebooks were booming
“With USD 60,000 we can have all of the words in the Library of Congress books collection digitized (26 Million volumes). When a book is about one megabyte, 26 million megabytes is 26 terabytes.
Brewster Karhle, Internet Archive (TED talk 2007)
Digital natives
Better Use of library space
Started practicing e-only policy
No print journals from the starting
No print theses & Dissertations from the starting
Patron Recommendations
will buy print, if they are not available as ebook, or there is a specific need to have it as Print.
I don’t need to explain the young researchers digital preference and the availability of all resources in online. It is to be noted when Brewster told this, realise how the technology is cheap. We buy print copies, if it is recommended only.

8. Collection Development All back volumes & Archives: Digital only
CLSTL 2017, IIT Gandhi Nagar, India
Collection Development All back volumes & Archives: Digital only
Archives and back volumes all are online, gives us much more freedom in organizing and also in space.

9. Collection Development Patron Driven Experiments
CLSTL 2017, IIT Gandhi Nagar, India
Collection Development Patron Driven Experiments
CUP Experiment
Best if buying lots of titles
Deal directly with the publisher
Access to more content
Negotiate
Better license terms
Better discounts
Streamlines purchase process
Aimed at shifting e-book purchases based on actual usage and requests instead of “that someone, somewhere, someday, will want to use it”.
Technological and DRM barriers
Cost-per-title savings Vs. e-book bundles
Decoupling of chapters from e-books
PDA or DDA models are aimed at building meaningful collection based evidences of demand. It was started by book vendors or aggregators and when we analysed different licenses, all of them were about barriers – you cant do this, you cant do that etc etc. AT KAUST we prefer seamless access to resources and campus wide. Other drawback of those models were, you pay more when the usage increases, same multiple copy model of the print books. We started contacting the Publishers directly, where they were thing of not using this option. Camebridge University Press collaborated with us to experiment the first Publisher offered PDA with us. Then Wiley was also offered this option. We have used the usage of their products, to analyse the final cost – then compared with their huge discount and purchased the full package.
Tyhurst and Vijayakumar, 2015

10. Direct Publisher Relations
CLSTL 2017, IIT Gandhi Nagar, India
Direct Publisher Relations
Founding collections purchased through local vendors
Since 2011 all relations are direct with Publishers – much close and stronger
Annual direct-meetings at Frankfurt Book Fair and other places
Visits and meetings
Found very useful in-terms of
Better understanding
Better negotiations
Speedy resolution of issues
Partnership

11. Collection Development No Policies Yet: WHY?
CLSTL 2017, IIT Gandhi Nagar, India
Collection Development No Policies Yet: WHY?
Key Issues for E-Resource Collection Development (IFLA, 2012)
focuses on key aspects of the e-resource process in libraries.
doesn’t cover acquisition, delivery and access management, promotion of resources, reading device, user training and support etc.
Traditional criteria, subject, level, target audience still apply.
The supplementary policy addresses:
Technical feasibility
Functionality & reliability
Vendor support
Supply
Licensing (SERU - Shared E resource Understanding)
The eresources dimension requires the library to continually rethink the collections strengths and future directions to accommodate the needs of the user community. Shaw, 2012
Buck and Vijayakumar, 2016

12. Collection Development No Policies Yet: WHY?
CLSTL 2017, IIT Gandhi Nagar, India
Collection Development No Policies Yet: WHY?
Direction
Not possible to ‘adapt’ a print CPD to an E-resource collection, which is a highly complex technical document which has to evolve and be updated.
Our forthcoming CPD policy will focus in detail on our e-resource collections
Ongoing gathering of usage statistics and assessment will inform the currency, usefulness and value of the collection to our user community in line with our library vision, mission and values, and the overall vision and mission of KAUST
Issues arising
Separate print budget is legacy from print
Interdisciplinary in KAUST and Bundles needs fluid policy.
Review and renewal process
Usage data
Changes to information provider
Operating platform
Access provision
Pricing
Access to backfiles
License
Packaging/content available
Buck and Vijayakumar, 2016

13. Collections Discovery & Organisation
CLSTL 2017, IIT Gandhi Nagar, India
Collections Discovery & Organisation

14. Collection Development New Analysis tools
CLSTL 2017, IIT Gandhi Nagar, India
Collection Development New Analysis tools
One challenge we faced was the analysis of usage, and we are experimenting JUSP now, as one among first non-UK customer.

15. Resource Usage Statistics & Document delivery statistics
CLSTL 2017, IIT Gandhi Nagar, India
Resource Usage Statistics & Document delivery statistics

16. Open Access & Collections
CLSTL 2017, IIT Gandhi Nagar, India
Open Access & Collections
Negotiating subscription licenses with all Publishers to include
Off-set models terms
Green OA deposit terms
Common challenge for all of us from academic libraries. How many times we have to spend for research and scholarly communication? How do we show library’s identity in research funding savings also in subscription budget? As the leader of OA initiatives in the region with first OA mandate, we are trying to do things differently.
Tamarkin and Vijayakumar, 2016

17. Build Own Collection: KAUST Repository
CLSTL 2017, IIT Gandhi Nagar, India
Build Own Collection: KAUST Repository
PURE
BaEssa 2017

18. Manage the Change OR Embrace the Change
CLSTL 2017, IIT Gandhi Nagar, India
Manage the Change OR Embrace the Change
Leadership
Good vision and mission
Strategic planning
Staff trainings and motivation
Projects based approach
Objectives – Specific, Achievable, Flexible and Time bound
Learning - Teacher Centric to Learner Centric
Libraries –
should shift to User centric from Librarian centric.

19. Lessons learned E-Only Collections are easy to handle
CLSTL 2017, IIT Gandhi Nagar, India
Lessons learned
E-Only Collections are easy to handle
E-Only collections need more organization and continued trouble shoots
Bundles are economical than selected titles (e-books and e-journals)
PDA models are economical for collections from non-core subjects
Publisher direct PDA models are much better than aggregator models
Better analysis is important to demonstrate the value of the collections & services
Negotiating Licensing and Pricing terms require in-depth knowledge of resources, community needs and research focus
Most Importantly – FOCUS ON OUR USERS
Its not just SURVIVAL – its more about BEING SUSTAINABLE & STAYING RELEVANT