1. Attendance Register
Please ensure you complete the attendance register with your name and street address before you leave this evening
MX 40 AGM Sep 2016

2. Morningside x40 Resident’s Security Association
AGM : 28 September 2016
Lycée Jules Verne: Morningside 40
18h30
MX 40 AGM Sep 2016

3. Agenda Welcome & Apologies (Stewart)
Chairman's report & security update (Stewart)
Financials & Budget (James)
Appointment of Officer’s
Appointment of Auditor
General Business
French school sub committee (Theo & Malcolm)
Other (Stewart)
Thanks & Close
MX 40 AGM Sep 2016

4. Welcomes Councillor V Earp SAPS French School representatives
MX 40 AGM Sep 2016

5. Apologies Derek and Rosie McCrindle Judy & Beric Croome
MX 40 AGM Sep 2016

6. Director’s Report-Security –Actual incidents
Armed Robbery & Burglary
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Total
2012 1 2 4 8
2013 3 5 15
2014 6
2015
2016
2017
n/a
Years represent financial year eg yr end Feb 2016 ,is 2016 year
Spike in armed robbery’s (driveway) in last 18 months- Residents please be aware
Nov- (Bikes stolen), Jan (theft Little Fillan)
July-Oct used to be crime period re builders but extra measures have had a positive impact!
Foot patrols in vacation periods still being employed
Third crime free December at MX40 –fantastic!
Compares very favourably to other areas- eg Parkmore continues to have a very high crime
MX 40 AGM Sep 2016

7. Director’s Report-Security –Actual incidents
2012
2013
2014
2015
2016
(end Aug)
Armed Robbery 1 2 3
Burglary 7 13 5
Intrusion/Theft 4
Hijacking
Vehicle Theft 12 18
Years represent financial year eg yr end Feb 2016 ,is 2016 year
Pick up consistent with general crime figures, increasing trend cause for concern
Parkmore security could mean more directed our way
Cameras and mug shots have led to some arrests
Some incidents may be not reported where we are not informed
MX 40 AGM Sep 2016

8. Director’s Report-Security –Trends (Sandton)
Years represent financial year ended March
Source: National Crime Stats- Sandton police station
Definite increasing trend
MX 40 AGM Sep 2016

9. Director’s Report-Security –Trends (Sandton)
Years represent financial year ended March
Source: National Crime Stats- Sandton police station
Also increasing robbery at residential premises
MX 40 AGM Sep 2016

10. Director’s Report-Security –Trends (Sandton)
Years represent financial year ended March
Source: National Crime Stats- Sandton police station
Car hijacking up as well but reduced from elevated levels in 2010 & 2011
MX 40 AGM Sep 2016

11. Major Security improvements/processes
Renewal of the boomed access permission from JRA (R60k) (awaiting letter)
Upgraded pedestrian gate digital video recorders (R15k)
Replacement of guard huts (with existing tech re work) (R90k)
Replacement/upgrade of speed humps and cones
Proud contributor signs
Automatic booms need constant repair
Installation on inverter back up power (R35k)
Replacement of lighting with LED (R15k)
Cassia Gate automation (R35k)
Continued foot patrols during vacation periods to increase visibility
Traffic calming around French school- Liaison
MX 40 AGM Sep 2016

12. CSS Security trends What is a ‘follow-home’/driveway robbery?
Victims are selected:
Having expensive/flashy jewellery, large mounts of cash, or items like Rolex watches etc.
Once the victim is identified the spotter will notify their team (2-4) that will follow the victim home
Or at a location makes it easy to quickly corner the victim and point a Firearm at them.
Suspects then take control of the victim and collect the item(s).
This generally takes around 1min to complete only.
Tips:
Always be fully aware of your surroundings; who is driving in front and especially behind
If you suspect of being followed, don’t go home…. Either drive around the block, drive to the closest SAPS station, call your CSS to meet you at your house and stay on the line.
Try not to wear expensive jewellery when shopping as this will draw attention.
Check your rear view mirror to ascertain if you are possibly being followed.
Mental note of who is behind you.
MX 40 AGM Sep 2016

13. CSS Security trends Burglary/ Theft at your premises: M.O. used:
Suspects identify any weaknesses in the perimeter security (fencing or gates)
Wait till no one at home or later in the evenings
Items Targeted:
The most common items are bicycles that are taken
Other items are small, portable items such as power tools
Tips:
Ensure you test your home alarm on a regular basis (panics, beams and electric fences etc)
Activate external beams when at home and all alarms when going to bed
Connect your electric fence to your alarm system- first measure/indication
NB!! FALSE ALARMS – if you accidentally set off your alarm, please notify the control room immediately to prevent wasteful use of resources
Domestic watch- started in March 2016 with the assistance of Mr Sean Bradley.
MX 40 AGM Sep 2016

14. Major Security improvements still needed
We have conducted a review of the security measures and substantial plans in place
Virtual server to be installed so better monitoring of I-Sentry cameras and playback (Oct)
Buzzer guard alert at vehicle entrance/exit after hours (Oct)
Aligned to fibre installation (have been delays)
Camera on each street linked to fibre network
Roll out will be measured
General
Need at all stages to upgrade technology to stay in line with better security practices
Potential upgrade to guard grades (ie staff competency)
Need to secure the park and servitude
Others etc
MX 40 AGM Sep 2016

15. Director’s Report-Security (Contributions)
The membership participation rate has declined at period end
Circa 130 0f 200 households paying [105 debit orders and about irregulars]
Contribution rate has decreased ; target is 75% and current is 64% (68% last yr)
We continue to engage with the French school to up their contribution rate
Your contribution is tax deductible - tax certificates are available
for all paying members!!
At current contribution levels we should make a marginal surplus with minor increase proposed
The more participants we have:
The greater the spend we have available for upgrading and maintaining security
The lower the increases could be in the future
We would prefer to have street reps to drive participation, but not working
Utilising the services of CSS to drive participation- renewed effort
Please see your neighbours who are contributing or not and assist us in this drive
MX 40 AGM Sep 2016

16. Director’s Report - Finance
Highlights from Annual Financial Statements
Income has increased by 20%;
6% contribution increase last year
A higher average contribution rate
Contribution rate fluctuates, currently 64% (Jul %)
Largest expense remains Security fees
Cash position has strengthened
MX 40 AGM Sep 2016

17. Director’s Report - Finance
Notable items
Security cost increase due to annual statutory increase and foot patrol in Dec 2015 – but in line with budget
Contributions / Doubtful Debt provision
ONLY contributions received now shown as income
Legal fees R 45,463 (+R12,490 incurred after year end) for road closure renewal
Increase in repairs & maintenance – breakdown to follow
Utilities down by 40% - switch to LED floodlights
Surplus of R131,919 (2015 R9480)
MX 40 AGM Sep 2016

18. Director’s Report - Finance
Infrastructure upgrades
(cost included in Maintenance expense)
MX 40 AGM Sep 2016

19. Income Statement
MX 40 AGM Sep 2016

20. Abridged Balance Sheet
* Earmarked for technology upgrades
MX 40 AGM Sep 2016

21. Director’s Report - Finance
Please approve financial statements.
MX 40 AGM Sep 2016

22. Budget 2016/ R50/month
MX 40 AGM Sep 2016

23. Director’s Report - Finance
Approve budget please.
MX 40 AGM Sep 2016

24. Appointment of Officers
Current
James Metcalf *
Stewart Rider*
Malcolm Stewart*
Vanessa Long
Theo Neu
Troy Du Plessis
* Director
MX 40 AGM Sep 2016

25. Appointment of Officers
Available for re-election
James Metcalf *
Stewart Rider*
Theo Neu
Troy Du Plessis
Any others wanting to stand?
A couple more would be extremely helpful
Not available for re-election
Malcolm Stewart
Vanessa Long
MX 40 AGM Sep 2016

26. Appointment of Auditors
Current:
Conrad Botha & Associates-available for re-appointment.
Recommendation:
Conrad Botha & Associates
Confirmed?
MX 40 AGM Sep 2016

27. General Business – French school sub committee (Theo/Malcolm)
RESIDENTS COMMITTEE REPRESENTATIVES
Theo Neu ( leader)
Fabienne Caldwell
Malcolm Stewart (retiring)
FRENCH SCHOOL REPRESENTATIVES
New representatives
MX 40 AGM Sep 2016

28. General Business – French school sub committee
PROGRESS TO DATE
Traffic survey o/a congestion and traffic flow, possible solutions:
Traffic lights at Ballyclare & Bauhinia no final decision as yet
French School - Building extensions completed
French School - Perimeter fencing Upgraded y2016
A constructive and worthwhile forum
MX 40 AGM Sep 2016

29. General Business – Theo
INFRASTRUCTURE
Resurfacing of roads in order to curb potholes
Current upgrade to water pipe reticulation
Street light project mostly complete, but some lights still not operational
Renewable solar power for electricity supply to our guard huts being investigated .
Water pipes upgrade and Fibre installation both completed in the financial year
Lighting upgraded to LED lamps with UPS & back up power supply.
Current financial year- Guard huts are being re roofed and painted
MX 40 AGM Sep 2016

30. General items ALL ROAD USERS: awareness & consideration
Dogs & dog walkers………………………………….leads/poop ‘n scoop/off the road
Pedestrians, especially children………………..single file/cross with caution
Joggers & Cyclists……………………………………single file/road rules/earphones!
Motorists……………………………………drive slowly/indicate/STOP/practise legal parking
After hours use of generators ……………….please be considerate
Water restrictions- lets all contribute to saving water
MX 40 AGM Sep 2016

31. Focus areas for 2016 (Stewart)
Upgrade of security in MX40 leveraging off fibre network
Increase in contributing residents to MX40
Continued proud contributor focus
Drive sales with CSS
Greater member payment awareness with regular contribution map updates
Drive higher service levels from CSS
Improved communication through regular newsletter (help!)
Please sign up with CSS as your home security provider
MX 40 AGM Sep 2016

32. Thank you French School & Little Fillan
RJD Properties (Sotheby’s) –Sue Hall
CSS - Raymond Miller
Committee Residents – in particular
Joy Stewart & Christopher Mlotswa
Sean Bradley
Fabienne Caldwell
MX 40 AGM Sep 2016

33. General Business Issues from the floor?
please state your name and residence for the minutes
MX 40 AGM Sep 2016

34. Close
Please join the committee for a drink and any informal discussion or questions after the close
Don't forget your tax certificates
Please ensure you complete the attendance register with your name and other details before you leave this evening
MX 40 AGM Sep 2016