1. ICD Logger Quick Start Manual

2. 1. Log in with your VCOM email address and temporary password that you were sent

3. 2. First time you log in and each time you change rotations or locations, you should adjust your account settings.
After each clinical period, please update your Rotation/Period Type and Location

4. 3. From the ICD Logger welcome page you can navigate everywhere
Click here to access:
Account (settings)
Logout
Click here to access:
This Quick Start Guide
Instructions
About
Support ( developers)
FAQs
Statistics
Click here to start logging (entering) codes
Click here to access your dashboard, and edit entries

5. 4. Diagnostic, procedure and medications are entered on the Log page
Click on these three buttons to enter diagnostic codes, procedure codes or drugs
You have 4 ways to make entries
Your current rotation type and location
Code entry
Environment
Patient ID entry
Patient demographics
Free text notes, no PII
Submit

6. 5. For each patient with multiple codes, enter and submit each code separately.
After submitting your first code for a new patient, enter additional codes using “Select Existing” on the Log page, which will open this window so you can pick from the list of your recent patients
Once you have selected an existing Patient Tracking ID from the list, it will automatically fill in the demographics on the Log page.
Enter the additional diagnosis, procedure or medication
Repeat entering and submitting one code for a given Patient Tracking ID until you have finished with that patient using the “Save + Same Patient” button. To start making entries for another patient, use the “Save + Clear Form” button.

7. Continue making entries using the Log page… …and then you can review and edit your entries using the Dashboard page

8. 6. Click on the Tables on the left to access and edit your entries
Edit entries by clicking here

9. 7. Click on an entry to edit it
Click here to edit this entry

10. 8. Edit entries in this popup
Click here to edit ICD code
Click to adjust patient demographics or Notes

11. ICD Logger hints
Diagnostic entries are best done using keyword searches
Procedure entries are best done using drop down menus
Drug entries are best done using keyword searches, with doses in the notes
The Top 10 entries for each rotation/period are provided, and you may find an appropriate code, for which you can then increase the specificity using the drop- down menus.
Free text notes can be used as a memory aid (but do not enter any detail which may personally identify a patient)
Other things
Preferred that you do not use “unspecified” codes (colored orange)
ICD defines a “Medical examinations” as diagnoses, so your initial exam selection can be found there.
Another way of selecting the best code is to search the web for “ICD10 code for xxxx”

12. Help is always available
Instructions and Quick Start Users Guide through the App
Submit a Support request through the App, using menu in upper-right
The primary support person is: Araba Wubah, (540)
Or for the following:
Clinical Issues: Fred Rawlins, (540)
Systems/Coding Issues: Skip Garner, (214)
Technical/Account Issues: Cameron Sumpter, (540)

13. Happy Logging
And Thank You