1. WELCOME in Pre-Go-Live Meeting – HCM Module ROP Circles, BSNL
BSNL ERP Project
WELCOME in Pre-Go-Live Meeting – HCM Module ROP Circles, BSNL

2. Three Distinct HCM Structures are :
SAP ERP HCM STRUCTURE
Three Distinct HCM Structures are :
Enterprise Structure
Personnel Structure
3. Organizational Structure

3. Personnel Area/Circle Personnel Subarea/SSA
Enterprise Structure
BSNL
Client
Karnataka
Maharashtra
UP West
Company Code
Maharashtra
Personnel Area/Circle TD TD
Personnel Subarea/SSA

4. Personnel Structure
Employee Subgroup
Employee Group
Payroll Area

5. Personnel Structure – Employee Group
Employee Group is a general division of employees.
Unabsorbed
Absorbed
BSNL Recruitee
Deputation In

6. Personnel Structure – Employee Subgroup
The employee subgroup is a fine division of employee groups according to the position of employees i.e.
Group “A”
Group “B”
Group“C”
Group “D”
IW- Industrial Workers

7. Organizational Structure
Primary Organizational Objects
Organizational Units (O)
WORK CENTRE (A)
Jobs (C)
Positions (S)
Person (P) A
Work Center O
Organizational
Unit S
Position P
Person C
Job

8. Organizational Structure - Units
The Organizational Units are used to form the basis of the Organizational Structure.
Represents functional units in the organization such as BSNL, Circle, SSA, operational units, departments, etc. A
Work Center O
Organizational
Unit S
Position P
Person C
Job

9. Organizational Structure – Work Centre
Work Centre basically defines physical location of an employee like Offices, exchanges, etc. A
Work Center O
Organizational
Unit S
Position P
Person C
Job

10. Organizational Structure - Jobs
Generic grouping of positions in an enterprise that is defined by a common set of characteristics e.g. SDE HR A
Work Center O
Organizational
Unit S
Position P
Person C
Job

11. Organizational Structure - Position
Specific, individual placements or assignments within a organizational unit e.g. SDE HR1, SDE HR2 etc. A
Work Center O
Organizational
Unit S
Position P
Person C
Job

12. Organizational Structure – Person
Person basically is a holder of a position and one person assigned to one position only. A
Work Center O
Organizational
Unit S
Position P
Person C
Job

13. HCM Module – Catogories
ERP HCM Module can be divided under three broad categories:
OM (Organizational Management)
PA (Personal Administration)
ESS & MSS (Employee Self Service & Manager Self Service)

14. WHAT IS ORGANISATIONAL MANAGEMENT?
What is Organizational Management (OM)?
   

15. HCM Module – Org. Mgmt.
In OM, employees are mapped to positions as persons and positions belong to Organizational units which functionally represent various departments in the organization.
These objects are created and maintained separately and then linked together through relationships to form a flexible network.

16. WHAT IS ORGANISATIONAL MANAGEMENT?
What is Personal Administration (PA)?
   

17. HCM Module – Pers. Admn.
Personal Administration deals with activity related to employees on day-to-day basis such as :
1. Appointment Demotion 2. Regularization/Confirmation Suspension 3. Fixation of pay Absconding 4. Transfer Separation 5. Promotion Vigilance 6. Deputation Legal

18. WHAT IS ORGANISATIONAL MANAGEMENT?
What is ESS & MSS?
   

19. HCM Module – ESS & MSS
ESS activity used for Leave, LTC, Claims & reimbursement, Medical, IPR etc.
MSS used for looking after arrangement, Maintenance of Issuance & surrender of Service connection, IT, Admin, Tools related items etc..

20. WHAT IS ORGANISATIONAL MANAGEMENT?
ESS & MSS - Home Screen
   
WHAT IS ORGANISATIONAL MANAGEMENT?

21. WHAT IS ORGANISATIONAL MANAGEMENT?
ESS - First Screen
   
WHAT IS ORGANISATIONAL MANAGEMENT?

22. WHAT IS ORGANISATIONAL MANAGEMENT?
MSS - First Screen
   
WHAT IS ORGANISATIONAL MANAGEMENT?

23. HCM Module – ROP Implementation
ERP Implementation in Roll Out Phase (ROP) Circles

24. HCM Module – ROP Implementation
For ERP implementation, Circles have to provide information in the prescribed Performa known as templates. There are three types of templates in HCM Modules: 1. Master Data – 22 Nos. 2. Transactional Data – 11 Nos. 3. Roles & Authorization – 3 Nos.

25. HCM Module – Master Templates
Master Data: Data which is fixed in nature and to be created in the system on one time basis and will not be changed frequently. MDM team of circles shall have the authorization to create/change the master data. (e.g. Org. Unit, Position, Work Center, PA employee Data, etc

26. HCM Module – Transactional Templates
Transactional Data: Data which is not of fixed nature and going to change frequently. End user can change the data as and when required. (e.g. Medical, Training, etc.)

27. HCM Module – R & A Templates
Roles and Authorisation Data: Roles given to the end users of respective POC’s & authorized to perform certain transaction codes (T-Codes).

28. HCM Module – Go Live Critical Templates for Go Live (HR)
1. Org Unit 2. Position 3. Work centre 4. PA Employee data 5. Work Area 6. Work Schedule 7. R & A Data

29. HCM Module – Go Live Critical Templates for Go Live (Pay Roll)
1. Bank Details 2. Loans & Advances 3. House Accommodation 4. GSLIS 5. INLK Data (Earning & Deductions) 6. MDM Payroll (Union contribution) 7. GPF

30. HCM Module – Go Live
Expectations from SPOC/End User: 1. Correct Data 2. Complete & Updated Data 3. Timely readiness of critical dataTemplates for Go Live

31. HCM Module – Go Live
Lessons learnt from POC Circles 1. The most critical issue is delay in provision of data in templates. 2. Correct data in respect of position, work area, present Grade & Cadre, Leave, Family details, medical and house accommodation are most important for Go live.

32. Thank You