1. Rugby Link Training
Get Ready for Season 2017
Club Resource

2. SESSION OVERVIEW Content 1. General Admin
Checking setup, searching and editing members, duplicate processing
2. Registrations
What is registration? Registration scenarios, player demo, custom person fields, registration products and online forms, communicating to members, offline registrations, player clearances, registration reporting, financial reporting
3. Competition Administration
Team Nominations, Squad lists and team sheets, results entry, player statistics and incidents, publishing competition information
4. Next Steps
ARU website and Rugby Link pages:

3. Checking Setup Organisational Details
Office Bearers (President, Treasurer, Secretary)
User List – full access v restricted team manager access
Notification Subscribers List
Organisational details:
Displayed on new Club Finder -
Office Bearers:
Notification subscribers list:

4. General Admin Reporting
Person List
Player Portraits
Duplicates
Custom Person Filters
Custom Person List
Accreditation Manager
General Admin – Person List, Duplicates, Custom Person Filters, Custom Person List, Accreditation Manager
Accreditation Manager:

5. What is Registration?
What? REGISTRATION = Insurance + Participant Levy
MEMBERSHIP = Club fees
Why? ALL PLAYERS must be REGISTERED to be insured + included in competition
What info is needed? Governed by ARU terms and conditions, census reporting requirements
How much? Amount depends on your REGISTRATION TYPE + Club
How long does it last? Registration will depend on the COMPETITION
More information? ARU Registration Regulations 2017
Registration:
ARU Registration Regulations 2017
Primary v Secondary v Conversion registrations

6. Player Registration Scenarios
Options
Insured
Financial Status
Player REGISTERS ONLINE and PAYS ALL FEES ONLINE
YES
NOTHING OWED
Player REGISTERS ONLINE and PAYS
ONLY INSURANCE and LEVY ONLINE
CLUB OWED MEMBERSHIP FEE by Player
Player REGISTERS ONLINE and opts to
PAY OFFLINE
CLUB OWED ALL FEES by Player, CLUB INVOICED by INS and MU
**EXCEPTIONS: CASUAL PLAYERS and GOVT VOUCHERS - PLAYER REGISTERS and PAYS OFFLINE (Paper Registration Form)
NOT UNTIL ENTERED
into Rugby Link by Club Administrator
NOTE: Online self-registration is MANDATORY in 2017

7. Player Registration Demo

8. Creating Custom Fields

9. Registration Products and Online Forms
Players
Non-Playing Members*
Player Registration Form:
Non-Playing Member Registration Form:
Edit Existing Registration Forms:
Government Vouchers Registration Guidelines:

10. Participant Portal Account Recovery
Participant Logins
Participant Portal
Account Recovery
Participant Logins: People > Participant Logins
Participant Logins (individual):
Participant Logins (administrator):
Unique ‘Share Link’ URL: Online Forms > Configuration > Signup Forms > Edit

11. Registration Reporting
Registration Dashboard
Registration Manager
Registration Detail Report
Registration Product Report
Club Registration Reporting:
Registration Dashboard: Registrations > Registration Dashboard
Registration Manager: Registrations > Registration Manager
Registration Detail Report: Registrations > Registration Detail Report
Registration Product Report: Online Forms > Reports > Registration Product Report

12. Financial Reporting Registration Payment Detail
Participants Payment Summary
Fee Receivers Report (IPSI)
Financial - Entity accounts, Registration payment detail, Club payment detail report, Payment gateway, Daily transaction, Participants payment summary, Fee receivers report (IPSI)

13. Team Nominations Comp Requirement
Team Nominations (Club):

14. Squad Lists and Team Sheets
Select Team
Match Scorecards
Squad Lists:
Select Team:
Match Scorecards:
Competitions Managers will determine when some of these processes are completed. These will vary between competitions, even within same Member Union. These processes relates to judiciary and officiating match results.
UNAVAILABLE PLAYERS**

15. Results Entry, Player Statistics, Incidents & Injuries
Competition Specific Considerations
Team Sheet entry – required to record player statistics, incidents and injuries
Data Entry Task Summary: Competition Participation > Tasks > Data Entry Task Summary
Enter Match Results:
FIRST TEAM to enter in Results MUST enter in results for BOTH TEAMS
Half time score is optional
Full time score is mandatory
Enter Player Statistics and Incidents:
Each team has the option of entering their own player statistics
Each team must enter in both their own team and opposing team’s player incidents. Competition Managers will be able to view discrepancies and detail of player incidents.
Enter Player Injuries:
Each team to enter their own player injuries
Competition managers determine when these processes must occur in Rugby Link.

16. Publicising Competition Information
Rugby Link Public Portal
Club Websites
Rugby Link Public Portal:
Publicising Competition Information:
From COMP level = unique links for each division
From TEAM level = unique links for each division the club competes in

17. Competition Management Reporting
Matches Played
Player Statistics
Player History Report
Incident Detail Report
Injury Detail Report
Comp Management – Matches Played, Players stats, Player history report, Incident detail report (Rugby Link public portal, report coming), Player Movement
Club Competition Management Reporting:

18. Competition Votes v Club Votes
Player Votes
Competition Votes v Club Votes
Player Votes (Club):

19. Next Steps Actions 2017 Season Support
Review Club information, setup, competition rules & regs for Season 2017
Update Rugby Link USERS (e.g. Team Managers)
BANK DETAILS provided to ARU for collecting online payments
Create REGISTRATION FORM(S)
COMMUNICATE to members
Visit RUGBY LINK WEBSITE for self-help guides and video tutorials
Complete ARU LEARNING CENTRE Rugby Link accreditation courses
Review ARU REGISTRATION REGULATIONS 2017, INSURANCE and POLICIES
2017 Season
Club admins 2017 access and setup – Monday 12 December 2016
Participation 2017 registrations go live – Thursday 5 January 2017
Support
Rugby Link website, Helpdesk ARU Learning Centre
InteractSport, system provider, technical support via ticket
Rugby Link Support:
InteractSport Support:
Ticket:

20. Thank you for attending. All the best for your 2017 Rugby season!