1. DOING BUSINESS WITH ALBERTA INFRASTRUCTURE
Presentation to
Alberta’s Local Construction Associations
2016

2. Session Outcomes Work Opportunities
Where to Find Opportunities & How to Bid
Contractual Obligations
Improvement Initiatives

3. GoA Capital Plan
$34.8 billion total

4. Infrastructure Opportunities

5. Session Outcomes Work Opportunities
Where to Find Opportunities & How to Bid
Contractual Obligations
Improvement Initiatives

6. Where to find our Work
Construction tenders estimated at $100,000 or greater
Alberta Purchasing Connection
CoolNet Alberta
Construction tenders estimated below $100,000
Invite 3 contractors
Locally procured by Property Management Division

7. Bid Submissions Electronic Bids Hard Copy Bids NOTE
COOLNet Alberta: coolnetalberta.com
Hard Copy Bids
NOTE
Modifications / withdrawals must be completed in the same format as the original submission.
In the event a bidder submits an electronic and a hard copy version, only the electronic bid will be accepted.

8. Bid Results and Notifications
A public bid opening will be held. All bidders are invited to attend.
Bid results and award information will be available on Alberta Purchasing Connection.
Opening and result notification for Invitational Tenders will be provided by the Project Manager.

9. Do’s and Don’ts Common Bid Form Issues:
Use the correct form and make sure it is complete
Proper date
Signed
Do not make alterations to the bid form text
Do not attach or include conditions, assumptions or unsolicited information
Qualifying the Interim Acceptance Date
Late Submission

10. Do’s and Don’ts Common Bid Bond Issues Not completed properly
Wrong form
Not signed and sealed by bidder and surety
Wrong owner
Wrong date
Wrong project
Bond amount is less than the bid
Not valid for specified time period
Submit the original
Do not include qualifications

11. Bid Evaluation Checklist

12. Session Outcomes Work Opportunities
Where to Find Opportunities & How to Bid
Contractual Obligations
Improvement Initiatives

13. Contractual Obligations
Comply with Safety and Security Requirements
Alberta Construction Safety Association COR
Security protocols, criminal record checks (e.g. courts, schools, hospitals)
Pre-qualifications (e.g. asbestos)
Prime Contractor
Typically the GC on new build
Typically the Property Manager on operational buildings
Comply with Facility Emergency Response Plans (FERP)
Bonding (Performance)
Insurance
Do not qualify insurance
requirements
CHECK THE CONTACT PROVISIONS

14. FOIP Act
Contractors providing services for public bodies must follow FOIP rules
Records about the services provided, not about the contractor’s own operations.
Follow same rules for collecting, using, and disclosing personal information that a public body would have to follow.
Retrieve and provide records to the public body within a few days.
Contractor’s obligations should be clearly set in the contract.
For more information visit

15. Financial Administration Act
Applies to all GoA projects
Fundamentally changes role of consultant
All payments have to be approved by GoA employee
Can only pay for goods and services actually received
Increased scrutiny
Right to audit

16. Session Outcomes Work Opportunities
Where to Find Opportunities & How to Bid
Contractual Obligations
Improvement Initiatives

17. Prompt Pay Recognize this is a significant issue
AI participation on Alberta Construction Association ad-hoc prompt pay committee
Trade contractors coalition
Two areas of focus
Timely payment of progress claims
Progressive release of holdback

18. Progress Claims Changes to Alberta Infrastructure Contracts
Clearer invoicing requirements
AI will pay verified amount within 30 calendar days of receipt of invoice
Modified Stat Dec includes that GC pay the subcontractors within 10 days of receipt of payment from GoA
Subcontractor access to GoA payment information

19. Progressive Release of Holdback
Upon application, holdback funds will be released once the portion of the work is complete
AI verify substantial performance
After 45 day period, contractor applies for release as part of next progress claim
Warranty still from date of Interim Acceptance

20. Contract Close Out
Collaborated with the Alberta Construction Association
Timely delivery of contract close out documents
(O & M Manuals, Record Drawings)
Improvements to contractual specifications:
Mark-up drawings to be a standing agenda item for Progress Meetings
Contractor to include each Close-out Procedure activity in the Project Schedule and Project Meetings
A payment condition percentage will be applied on a sliding scale based on project dollar value

22. WHO TO CONTACT General inquiries
Neil Kjelland, Executive Director, Procurement or
Max Amodio, Director, Construction Procurement or
For project specific inquiries, please contact the person identified on the solicitation documents