1. Host Institution Online Approval Process for MSFHR Competitions
October 12, 2016

2. Currently Offered MSFHR Programs
Launch Date
Application Deadline
Health Policy Fellowship
September 12, 2016
November 4, 2017
Convening and Collaborating (C2) Awards
September 26, 2016
October 21, 2016
Scholar
October 5, 2016
December 16, 2016
Health Professional Investigator
Week of November 1, 2016
TBD
Research Trainee
January 2017

3. Host Institutions
The host institution has a memorandum of understanding with MSFHR and is responsible for approving and administering the award funds.
The host institution conducts an administrative review of the applications and submits them to MSFHR.
Third Parties
MSFHR
Applicant
Host Institution

4. Application Process* * *
All steps of the applications must be submitted using MSFHR ApplyNet*, the Foundation’s online application and grants management system.
Applicant
Department Head
Dean
Applicant
MSFHR
Referees
Host
Institution
Completes LOI and application and notifies third parties to complete their tasks
prior to host institution deadline
Logs in, completes dept. head approval and submits
prior to host institution deadline
Logs in, completes the dean approval and submits
prior to host institution deadline
Log in and upload .pdf copies of reference letters
prior to host institution deadline
Completes full application and submits on MSFHR ApplyNet
by host institution deadline
Reviews and approves full application
prior to MSFHR full application deadline
Receives applications by full application deadline
MSFHR Deadline
This is an example of the Scholar program timeline. Some steps may be changed or omitted for other MSFHR programs. * *

5. Host Institution Approval – MSFHR ApplyNet Login Screen
Host Institution Workgroups have to be added by MSFHR staff. To add a member to your host institution workgroup, please contact MSFHR.

6. Home Page – My Tasks Landing Page: My Tasks
The My Tasks section is where a list of outstanding tasks will be displayed after the tasks have been assigned to the Host Institution workgroup member or user.
No tasks have been assigned yet

7. Workgroup Tasks
External Workgroup Tasks displays a list of all tasks that have been submitted to the Host Institution for approval.
Host Institution workgroup members can claim unassigned tasks.
Unassigned
tasks

8. Workgroup Tasks – Continued
After a task is claimed, it is moved to External Workgroup Personal Tasks section.
It becomes an active hyperlink.
It will no longer be available to the other host institution group members.
Task is assigned
to this user

9. My Tasks To take action on a task, go to My Tasks tab.
Click on the Host Institution Approval hyperlink to view the application and take action.
The claimed task now appears in My Tasks

10. Host Institution Approval Page
Click the View button to see the pdf of the application for the host institution’s administrative review.
To approve the application, change the outcome to “Approved” using the drop-down menu and click Submit.
The Task Outcome is final after you hit Submit. Any change to the Task Outcome must be requested through MSFHR.

11. Resubmission of Task
Host Institution may ask the applicant to edit and resubmit the application if certain sections need to be revised.
To send the application back for revisions, select “Resubmit Application” from the Outcome drop- down list.
The Submit button changes to Edit and Send .

12. Resubmission Page
In the Resubmission Requirements section, users have the ability to control which sections of the Full Application they want the applicant to have access to.
A checkmark means that the Applicant has access to that section.

13. Edit Email Communication Page
On this page, the host institution workgroup member can edit the content of the to specify to the applicant which sections need revisions and resubmission.
Please ensure that the merge codes within the template are not altered.
ONLY EDIT the following sections:
The “CC” line. Please add your own address. This will ensure that a copy of your correspondence with the applicant is saved in your outbox.
The text fields beside the bullets. Please use short and succinct messages. For example:
Project Information-Brief Description shorten, too long was cut off.
Third Party- Supervisor Form missing section 3.

14. Confirm Email Communication Page
This is the final page before the application is returned back to the applicant for resubmission.
Here the host institution workgroup member can review the content of the .
To send for resubmission, click “Send and Submit”.
*After the applicants resubmit their applications, the Host Institution Approval task will automatically be reassigned back to the host institution work group member’s personal tasks (My Tasks).

15. Back to Home Page
The task now disappears from My Tasks

16. View All My Tasks Page
To view all previously approved applications, click View All My Tasks in the home page