1. Overview of TC Programme Cycle Management Framework (PCMF)

2. Programme Cycle Management Framework (PCMF)
PCMF – What it is
PCMF is an IT platform that provides transparent access to all parties involved in the development of the TC programme.
PCMF – What it is not
It does not replace the up stream work and corresponding identification of the project opportunities based on the national/regional development plan.

3. TC Programme Cycle Management
PROGRAMME PLANNING & APPROVAL
(PCMF Phases I & II)
Formulating Strategies
Planning/Concept identification
Concept pre-qualification
Prioritization
Project design & formulation
Resource & Budgeting
Approval
PROGRAMME REVIEW (PCMF Phase IV)
Reviewing Results
Plan & conduct review
Assess Project/Programme
Follow-up adjustments and implementation of recommendations
PROGRAMME IMPLEMENTATION
(PCMF Phase III)
Monitoring, Assessing & Reporting Performance
Operational execution
Monitor progress
Assess performance
Make adjustments
Report performance

4. Member State Roles
NLO – National Liaison Officer. Reviews, comments on and approves all projects for the Member State they represent. Adds/Removes Counterparts (CPs)
NLA – National Liaison Assistant. Can perform the same tasks as the NLO under the direction of the NLO
NCR – National Coordinator for Regional Agreements. Designs and comments on regional projects in collaboration with PMO and TO. Adds/Removes CPs.
CP – Project Counterpart. Designs both national and regional projects in collaboration with PMO and TO.
RPM – Representative from Permanent Mission.

5. Major Roles within the Agency
DIR-TC – Director Technical Cooperation. Approves all projects for their division in collaboration with the DIR-TD.
SH-TC – Section Head Technical Cooperation. Comments and approves each project assigned to their section in collaboration with SH-TD. Adds/removes PMO.
PMO – Programme Management Officer. Designs project in collaboration with TO and CP. Adds/removes project team members
PPO – PACT Programme Officer. Design project in collaboration with PMO, TO and CP. Add/Remove project team members.
PSS – Project Support Staff. Assists the project design team in the administration of the project design.

6. Major Roles within the Agency
DIR-TD – Director Technical Division. Approves all projects for their division in collaboration with the DIR-TC
SH-TD – Section Head Technical Division. Comments and approves each project assigned to their section in collaboration with SH-TC. Adds/removes TO
FOA FP – Field of Activity Focal Point. Liaises between TC and TD in relation to allocation of projects to Fields of Activity. Adds/removes SH-TD and TO
TO – Technical Officer. Designs projects in collaboration with PMO and CP

7. My Programme Note Key Features
Submit Programme Note and Concepts
Upload documents related to the project
the Programme Note/Concept team
Post discussion comments
Download Feedback Note
Transfer Concepts to Designs
Transparent process

8. PCMF Programme Note Phase – Major Steps
Programme Note Submission
2. Secretariat Review
Return of Feedback Note
Move of Concept to Design Phase
Phase I

9. Programme Note: Submission
Upstream work - concept identification
NLO collects concepts
NLO prepares Programme Note
NLO selects concepts for submission
Programme Note and Concepts submitted via PCMF website

10. Programme Note: Secretariat Review
PMO makes initial review of each concept
Each concept is passed to Tech Division for review
Each concept review received PMO Final Review
Safety review of all Member States concepts
Consolidated Feedback Note prepared by PMO
SH-TC and DIR-TC review Feedback Note
DIR-TC sends Feedback Note to NLO

11. Programme Note: Feedback Note
NLO receives Feedback Note
Feedback Note provides
guidance
comments on overview
comments on concepts
input to decision making

12. Programme Note - Move to Design Phase
Move to design performed by PMO in PCMF
Withdrawal from further development performed by PMO in PCMF
Lead counterpart identified at this stage
Any additional team members added at this stage

13. Brief Overview of PCMF Programme Notes PHASE I

14. PCMF – Login
5/6/2009

15. PCMF – Cycles
5/6/2009

16. PCMF – Member State List
5/6/2009

17. PCMF – Programme Overview
5/6/2009

18. PCMF – Concept Action Required
5/6/2009

19. PCMF – Add Concept
5/6/2009

20. PCMF – Concept Budget
5/6/2009

21. PCMF – Edit Concept Budget Pop-up
5/6/2009

22. PCMF – Edit Overview (1/2)
5/6/2009

23. PCMF – Edit Overview (2/2)
5/6/2009

24. PCMF – How to Send to the IAEA
5/6/2009

25. PCMF – Workflow
5/6/2009

26. TC Programme Cycle Management
PROGRAMME PLANNING & APPROVAL
(PCMF Phases I & II)
Formulating Strategies
Planning/Concept identification
Concept pre-qualification
Prioritization
Project design & formulation
Resource & Budgeting
Approval
PROGRAMME REVIEW (PCMF Phase IV)
Reviewing Results
Plan & conduct review
Assess Project/Programme
Follow-up adjustments and implementation of recommendations
PROGRAMME IMPLEMENTATION
(PCMF Phase III)
Monitoring, Assessing & Reporting Performance
Operational execution
Monitor progress
Assess performance
Make adjustments
Report performance

27. Project Design Key Features
Collaborative development of project design
Transparent process
Develop and extract LFM
Develop and extract workplan
Upload documents related to the project
the project design team
Post discussion comments

28. Major Steps in PCMF Project Design Phase
Project / Programme Design
2. Secretariat Agreement
3. TACC/Board Approval
Phase II

29. Project / Programme Design
The initial project design is developed off-line using a word template provided
Concept moved to the design phase by PMO & returned to MS by SH-TC
Copy background details & the logical framework matrix (LFM) to PCMF
Submit the design to the IAEA
The project team reviews the design
TC/TD review of the project design
NLO reviews the package for the Member State
The design goes to the Board of Governors for approval

30. Secretariat Agreement
The project is approved by the team (CPs, NLO, TOs, PMO with support from NSRW and FPS)
The project is approved by SH-TD, FOA FP, NS & SH-TC based on technical appraisal
The project is then included in the thematic package for approval by DIR-TD
The project becomes part of the national package to be approved by NLO
DIR-TC clears Divisional programme

31. TACC/Board Approval
The draft Programme of all Member State projects (new & ongoing) is available for the General Conference in September
Adjustments can be made
DDG-TC final clearance
The final Programme is presented to the TACC and Board of Governors in November
The approved Programme is initiated at the start of the following year

32. Brief Overview of PCMF Project Design PHASE II

33. Project Design Cycle Listing
5/6/2009

34. Member State Listing
5/6/2009

35. Programme Note Overview Listing
5/6/2009

36. Project Design Actions Required

37. Project Design Details
5/6/2009

38. Project Design: Background

39. Project Design: Edit Background

40. Elements of Project Plan
Overall
Objective
contributing to
Outcome
to achieve an
Plan Down
Outputs
to produce
to carry out
Activities
Implement Up
are provided
Inputs

41. Logical Framework Matrix (LFM)
Logical Framework Matrix: a 4x4 matrix like this
Objective:
Design Elements
Narrative
Indicators
Means of Verification
Assumptions
Outcome
Outputs
Activities
Inputs

42. Logical Framework Approach (LFA)
The matrix is designed based on the Logical Framework Approach that is the "temporal logic model" that runs through the matrix. This takes the form of a series of connected propositions:
“If ………….., then………..”

43. Logical Framework Approach (LFA)
If these inputs are available, and these assumptions hold, then these activities will be carried out; and
If these activities are implemented, and these assumptions hold, then these outputs will be produced; after that
If these outputs are produced, and these assumptions hold, then these outcomes will be achieved, and finally
If these outcomes are achieved, and these assumptions hold, then this objective will be achieved!

44. Why LFA?
A key advantage is that it creates a dialogue between the main project stakeholders, helping to clarify their roles during project implementation, in particular with regard to how they can ensure project sustainability and maximize results.
This dialogue amongst stakeholders also establishes and expands ownership of the project.

45. Why LFA?
Another critically important advantage is that applying the LFA clarifies the project objective and what the project can realistically achieve. Given a well-constructed logical framework, an informed skeptic and a project advocate should be able to agree on exactly what the project attempts to accomplish, and how likely it is to succeed.

46. Why LFA?
This supports a better understanding of how the project will complement other projects with the same or similar objectives. Thus, the approach facilitates project formulation and lays the foundation for a successful project. A good project design will anticipate possible developments during the project implementation phase, and will thus contribute to smoother implementation.

47. Why LFA? Project Design Steps
In accordance with LFA, the project is designed systematically, using a logical thinking process. It includes the following steps:
Situation analysis
Stakeholder analysis
Problem analysis
Objectives analysis
Determination of the project scope and boundaries
Design of the Logical Framework Matrix (LFM)

48. Work Plan Work planning
The work plan is derived from the LFM. It clearly spells out:
what is to be done
when it is to be done
who will do it
what will it cost
The work plan should provide the basis for developing terms of reference for contracting out certain activities, as well as the direction for implementation of project activities and the application of necessary resources.

49. Key Quality Criteria in TC
Relevance – meets a real need, is safe
Ownership – MSs institution exercises effective leadership
Sustainability - the benefits after the completion of the project
Effectiveness – outputs are produced, outcomes are achieved, there is a contribution towards the objectives
Effectiveness - completed within budget and on time

50. Project Design LFM: Objective

51. Project Design LFM: Outcome

52. Project Design LFM: Output

53. Project Design LFM: Activity

54. Project Design LFM: Activity – add/edit

55. Project Design LFM: Input

56. Project Design LFM: Input Add/Edit

57. Project Design LFM: Assumptions

58. Project Design LFM: Indicators

59. Project Design: Related Documents & Discussion

60. Project Design: Navigation in Detail

61. Project Design: Team

62. Project Design: Generate LFM

63. Project Design: Generate Workplan (Text)

64. Project Design: View Status Map

65. Project Design: Workflow

66. TC Programme Cycle Management
PROGRAMME PLANNING & APPROVAL
(PCMF Phases I & II)
Formulating Strategies
Planning/Concept identification
Concept pre-qualification
Prioritization
Project design & formulation
Resource & Budgeting
Approval
PROGRAMME REVIEW (PCMF Phase IV)
Reviewing Results
Plan & conduct review
Assess Project/Programme
Follow-up adjustments and implementation of recommendations
PROGRAMME IMPLEMENTATION
(PCMF Phase III)
Monitoring, Assessing & Reporting Performance
Operational execution
Monitor progress
Assess performance
Make adjustments
Report performance

67. “My TCPRIDE” in PCMF
Details all projects under implementation for all Member States
Allows full details of HR and Procurement to be viewed on a per project basis
View financial details for projects in summary
Export information to Word, PDF and/or Excel
Information transparent to all Member States

68. “My TCPRIDE” Search

69. “My TCPRIDE” Results

70. The old “TC PRIDE” website
The website was migrated to the “My TC PRIDE” tab in PCMF

71. Periodic Reporting: PPAR (1/6)

72. Periodic Reporting: PPAR (2/6)

73. Periodic Reporting: PPAR (3/6)

74. Periodic Reporting: PPAR (4/6)

75. Periodic Reporting: PPAR (5/6)

76. Periodic Reporting: PPAR (6/6)

77. “My Project Management” Tab (1/4)

78. “My Project Management” Tab (2/4)

79. “My Project Management” Tab (3/4)

80. “My Project Management” Tab (4/4)

81. The Country Profile website
The website will be migrated to the “My TC PRIDE” tab in PCMF

82. For specific questions / comments Email: PCMF.Contact-Point@iaea.org
Thank You
Website(s):
For specific questions / comments