1. Carolyn Bauer and Tami Kirkland July 21-22, 2016
RM & FR BEST Seasons
Carolyn Bauer and Tami Kirkland
July 21-22, 2016

2. BEST Season Event Description
Kickoff
Practice Day
Game Day
Purpose
Reveal Bet The Farm Game w/ game floor & prototype robot demo
Send 1-2 team members to each breakout session
Receive software licenses and keys
Pick-up Robot Kit
BRING ROBOT whether it is working or not
Submit Project Engineering Notebook & Team Demographic Form
In pit area, check robot compliance & refine robot
Open practice & competition dry run
AM Marketing Presentation & AM Exhibit Booths (8 AM–Noon)
Robot Game Competition Matches
Team Judging
Announce Award Winners
Attend
Teams (Teachers, Mentors & Students)
Teams and Parents, Friends,…
Teams and Parents, Friends, Band, Mascot, …

3. Bring to Kickoff
Students/Mentors – enough to attend all breakout sessions
Forms to turn in at registration table:
Returnable Kit Agreement
Request for Loan of Returnable Kit
Signed RM BEST Consent and Release or FR BEST Consent and Release form for teachers, mentors and students. Reference RM BEST Consent and Release Policy
Project Engineering Notebooks
Robot Design & Construction Tips
Programming easyC
Kits and Rules
Control Systems
BEST Award
Teacher & Mentor Tips
Simulink

4. Bring to Practice Day
Robot (whether it’s working or not) and Team members
REQUIRED to submit Project Engineering Notebook at registration
Locate assigned Pit Area and get set-up
REQUIRED to submit Team Demographic Form and Robot compliance inspection in pit area
Open practice AND a dry run of the competition – multiple matches
Tools & safety goggles for Pit Area
Forms to submit:
Consent & Release Forms for additional teachers, mentors and students
Student Roster – list of ALL team members for program
Mentor Roster – list of ALL mentors for program
Teacher Roster – list of ALL teachers for program
Driver list for the day’s competition

5. Example Game Day Details
7:00 Check in & robot compliance
9:00 Team Exhibits Open
9:45 Opening Ceremony
10:00 Seeding Matches Begin
3:00 Wildcard Match
3:30 Semi Final Matches
4:00 Final Matches
4:30 Award Ceremony & photos of winning teams & robot
5:00 Conclusion of Game Day
5:10 Winning teams meet regarding Regional Competition
Teams turn in Returnable kits or sign kit loan form
Invite parents, friends, band, cheerleaders & mascot

6. Game Day Bring to Game Day:
Driver list – before the competitions
Sportsmanship voting sheet – during the competitions
Feedback forms – before you leave
Request for Loan of Returnable Kit (unless you return the kit)
We return Project Engineering Notebooks with Judges’ comments and scoring

7. After Game Day We will make available to you: Your Team Photo
Additional medallions as needed
All your score sheets

8. BEST Regional Championship
Who gets invited to attend
Top teams in BEST Award
Top teams in Robot Competition
Exact number of teams TBD
Dates – Typically Friday and Saturday after Thanksgiving weekend – Dec 2 & 3, 2016
Location – University of Arkansas
Ft. Smith, Arkansas

9. Registration at Eventbrite
BEST registration vs. BRI registration
Use your Internet Explorer (or similar) to go to
RM BEST:
FR BEST
Registration at Eventbrite does not guarantee participation.

10. Demographics in 2016
Demographics are gathered when teams complete the one-page Team Demographics Form – due by Practice Day
We plan to review / verify demographics data
Hubs will enter demographic data in the BRI website for the BRI Annual Report, etc.
Optional Demographics Spreadsheet Tool available to track team information

11. 2015 Team Demographic Form School Information Team Information
Mentor, Curriculum,
Software Information