1. Training Chartered Organization Leaders and Representatives

2. Chief Seattle Council Program and Training Conference October 15, 2016
Instructors:
Damon Barry, Chartered Organization Representative – Troop 612, Redmond, WA
Steve Gasser, Sammamish Trails District Committee

3. Introduction Chartered Organizations Backgrounds in Scouting
Topics or Questions
Scouting experience. Youth and adult.
What topics in this session?
Brief overview of agenda.

4. Course Overview BSA Organization Charter Concept COR Responsibilities
Unit Leadership
Other Resources

5. We Will Understand Mission of the BSA Purposes (Aims) of BSA
Structure of the BSA
Programs and Ages
"Whole Scouting Family”

6. Mission of the Boy Scouts of America
Prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law
What words stand out?
How are your organization goals BSA similar?
Clearly compatible.
That’s why the chartered concept works.

7. Aims of Scouting Character Development Citizenship Training
Personal Fitness
From your knowledge, what scouting activities address these goals?

8. Methods of Scouting Ideals (Oath, Law) Patrol Method The Outdoors
Advancement
Adult Association
Personal Growth
Leadership
The Uniform
Activities program specific How?
1st Grade…Tigers
2nd - 3rd Grade…Cub Scouts
4th - 5th Grades…Webelos Scouts
…Boy Scouts
14 – 21… Venturing (may be co-ed) 8

9. Organization of the BSA The Whole Family
Kindergarten – Lion (Pilot Program )
First Graders – Tiger Cubs
Second/Third Graders – Cub Scouts
Fourth/Fifth Graders – Webelos Scouts
Eleven to 18-year olds are Boy Scouts
Fourteen and 15-year olds may be Varsity Scouts (Typically LDS Units)
Fourteen to 21-year olds may be
Venturers (Coed)
Activities program specific How?
1st Grade…Tigers
2nd - 3rd Grade…Cub Scouts
4th - 5th Grades…Webelos Scouts
…Boy Scouts
14 – 21… Venturing (may be co-ed)

10. Structure of BSA Scout (Youth) Adults Chartered Organization District
Council
National
All other levels support the youth.

11. Charter Concept Local Council Charters Local Organization Charters
Charters are granted to the local council for two purposes:
1. Extend an invitation to community groups/organizations to use the Scouting program.
2. Provide supporting services to help community organizations/groups successfully carry out their Scouting programs.
Local Organization Charters
BSA extends invitations to community groups/organizations to use the scouting program.
BSA provides supporting services to help community organizations/groups carry out their scouting programs.

12. Chartered Organization
Organizations are granted a charter by the BSA. The organization may be a church, civic group, school, or other such organization that seeks permission and works in conjunction with the BSA to provide an outreach program for youth.
The chartered organization is the “franchisee” and as such is the “owner-operator” of the Scouting program. The program includes “units” such as the Cub Scout Pack, Boy Scout Troop, Varsity Scout Team, and Venturing Crew. The program also
includes organized unit committees.

13. District Organization
A district is a geographic area designed to support Scouting in an area through training, program planning, and support. A district committee is composed of volunteers who deal with specific tasks, including membership, program, and finance. The district also has a commissioner staff. A unit commissioner is assigned to coach your unit adults, help solve problems, and provide
other guidance as needed.

14. District Organization
Key 3: District Committee Chair (Volunteer)
District Commissioner (Volunteer)
District Executive (BSA Professional)
District Committee: Membership/relationships,
finance, programs, unit service
Commissioner Staff
District Commissioner
Assistant District Commissioners
Unit Commissioners
Roundtable Commissioners

15. Council Organization
The national organization grants a charter to a council. A council is a geographic area composed of districts. Each council has an executive board of volunteers and a staff of professionals. The council supports chartered organizations by providing materials and certain facilities, such as camps. There are approximately 300 councils in the BSA.

16. National Organization
The national organization consists of four regions, 33 areas, and the national office in Irving, Texas. The national office develops programs, policies, training, literature, and videos, and maintains the standards for the organization. There is a national volunteer board that oversees the National Council.

17. Chartered Organization Uses Scouting
Under its Own Leadership
To Serve its Own Families
For its Own Objectives
Discuss each as needed . . .

18. Chartered Organization Responsibilities
Comply with its own and BSA Policies
Include Scouting as Part of its Overall Program for Youth and Families
Appoint a Representative (COR)
Committee of Parents and Others
Provide a Secure Meeting Place
Encourage Outdoor Experiences
Discuss each as needed . . .

19. Chartered Organization Representative's Duties
Not an Honorary Position
Head of Organization’s Scouting Dept. (Chief Operating Officer)
Approve Financial Policies
Liaison to District & Council
Voting Member of District & Council
Understand relationship to your unit, the chartered organization and the local council.
Voting member of both the District and the Council Elaborate on this.
Draw 3-legged stool [page 9].

20. COR Tasks . . . Encourage Leader Training Promote Solid Programs
Enough Units for Need
Promote Recruiting Youth
Encourage Youth Transition

21. More Tasks . . . Assist in Charter Renewal Suggest Good Turns
Oversee Unit Committees
Promote Friends of Scouting
Encourage Active Outdoor Programs
Acts as Scout Leader Role Model

22. and More Tasks . . . Encourage Scout Rank and Merit Badge Advancement
Support and Elevate Religious and Adult Scouting Awards
Promote Journey to Excellence (JTE) Unit Performance Recognition Program
Hand out of current JTE for Pack, Troop, Team, and Crew. Many are unfamiliar with these documents.

23. Unit Committee Manages each Scouting Unit (Pack, Team, Troop, Crew)
Selects Unit Leaders
Supports Unit Leaders
Communicates with Parents
Communicates with the Chartered Organization
Need solid committee to support the “scoutmasters”
How closely should the COR direct the committee? Hands on?

24. Scouting Unit Committees
The Pack Committee
The Troop Committee
The Team Committee
The Crew Committee
The Scouting Committee (Combination)

25. The Pack Committee The Chairperson The Secretary/Treasurer
Membership/Registration Chair
Pack Trainer
Advancement Chair
Outdoor Activity Chair
Unit Leaders (Cubmaster, Den Leaders)

26. The Pack Committee

27. The Pack Committee
Chairperson calls, conducts, prepares agenda for the monthly committee meeting
Holds annual planning meeting
Ensures national programs are followed
Maintains inventory of Pack equipment
Assists with Pack charter renewal and Journey to Excellence (JTE)
Sets the standard by wearing uniforms
Recommends new leaders
Maintains COR relationship
Monthly Roundtable Report

28. The Troop Committee The Chairperson The Secretary/Treasurer
Membership/Registration Chair
Training Coordinator
Advancement Chair
Outdoor Activity Chair
Equipment Coordinator
Unit Leaders (Scoutmaster, ASMs)

29. The Troop Committee
Chairperson calls, conducts, prepares agenda for the monthly committee meeting
Holds annual planning meeting
Ensures national programs are followed
Maintains inventory of troop equipment
Assists with troop charter renewal and Journey to Excellence
Sets the standard by wearing uniforms
Recommends new leaders
Maintains COR relationship
Reviews monthly Roundtable

30. The Troop Committee
The Troop Committee Meeting is attended by all committee members and the Scoutmaster. The Chartered Organization Representative may attend as desired. Unit Commissioners are encouraged to attend regularly.
The Scoutmaster is not actually a member of the Troop Committee. However, the primary responsibility of the Troop Committee is to support the Troop program. Cooperation between unit leaders and Troop Committee members is critical for the smooth and successful operation of the troop.
The support and administration of the troop requires the active participation of every committee member. Every member should have a working assignment. This will not only help the Troop to operate effectively, but will assure team spirit and promote attendance at meetings. When people feel that it doesn’t matter if they attend or not, often they will choose to do something else.

31. Unit Leader Appointment => Success
Selection Committee
List of Qualifications
List of Candidates
Organization Approval
Call on (visit) Prospect(s)
Ask Prospect to Serve
Troop Committee is responsible to enlist unit Scouting leaders.

32. Unit Leader’s Acceptance
Provide BSA Adult Application
Immediate Youth Protection Training
Position-Specific Training
Leader Goes to Work
Additional Training

33. Local District Provides
Leadership Development and Training
Monthly Roundtable
Program Resources
Klondike Challenge, Camporee, Merit Badge Clinics, Cub Scout Day Camp, District Pinewood Derby, Eagle Scout Advancement, District Rocket Launch, Recruiting help, etc.
Commissioner Support
Discuss each as needed . . .

34. Local Council Provides
Leadership Development and Training (Program and Training Conference, Wood Badge, Trainers Edge, etc.)
Program Resources
Service Center
Camps and Facilities
Assists in Leader Selection
Discuss each as needed . . . 34

35. Local Council Provides
Liability Insurance
Provides primary general liability insurance to cover the
chartered organization and its board, officers, chartered
organization representative, and employees against all personal liability judgments. This insurance includes attorney’s fees and court costs as well as any judgment brought against the individual or organization. Unit leaders are covered in excess of any personal coverage they might have, or if there is no personal coverage, the BSA insurance immediately picks them up on a primary basis.
Discuss each as needed . . . 35

36. Council Responsibilities
Respect Chartered Organization Aims/Objectives
Training for the COR
Training, Service & Support
Coaching on Leader Selection
Primary Insurance Protection
Professional Staff
Discuss each as needed . . .

37. Chartered Organization Representative
Council and District
Units
Chartered Organization

38. Resources for Help District Committee
Key Three: Chair, Commissioner, Executive
Assistant District and Unit Commissioners
Council Professional Staff
Online sites, Books, Pamphlets & Audiovisuals
District involvement
Commissioner service

39. Resources for Help www.my.scouting.org
Online Chartered Organization Representative Fast Start
Online Unit Training Inventory for Chartered Organization Representatives: Unit Trained Leaders Report
Show online example of a Trained Leaders Report at

40. Other Resources District Email Updates & Newsletters
District Training Courses
District Roundtable
Council Training Courses
Philmont Training Center
Guide to Safe Scouting (.pdf)
Everyone needs training
Program and Training Conference
Can support org’s youth mission

41. Discussion and Questions
What have you learned that you didn’t know previously?
Are you currently having challenges in your chartered organization?
How might Scouting be integrated with existing youth programs?

42. We never fail when we try to do our duty, we always fail when we neglect to do it.
Robert Baden-Powell

43. “Reflection”
End presentation with a “Reflection” about why Scouting is important. Personal and participant examples are appropriate.