1. Elementary Scheduling w/Excel: Admin Choice for Specials
Bob Cornacchioli
DERO Technical Services
CEO

2. Agenda/Participants will be engaged in:
Courses – Sections
Teacher Numbers
Rooms
Days – EXPRESSIONS - Periods
Dependent Sections
EOY – Mass Enroll
for more resources

3. CEO - DERO Technical Services Contractor - PowerDataSolutions
- ANCGroup Trainer - Pearson Systems Evangelist/Process Assistant- Level Data Marketing - ParkBench Software Director of Technology and Media Services – Shrewsbury Public Schools (16 yrs) PowerSchool Administrator ( 6 yrs)
Bob Cornacchioli

4. What do you have now?
DRAW A LINE IN THE SAND
What format?

5. Or this?

6. Convert it to this! Course Name Course Number Term Length
Expression- When does it meet?
HR(1-6) would place a √ for each day
Teacher
Room – Where does it meet?
Grade Level – N/A
Section Number- VIP!!! Plenty of ideas here!!
Max Enrollment
Dependent Sections- If enrolled in this class students would also get these courses

7. Dependent Sections Gray means w/HR Teacher
8(B), 7(D)

8. Scheduling Spreadsheet

9. Term ID Term ID = Scheduling Year 2006= 1600, 2009=1900, 2010=2000
What if a course last less than a full year, what would the term ID be?

10. Term ID’s for Less than Full Year Courses!
T1 =1901, T2=1902, T3=1903
C1=1904, C2=1905, C3=1905, C4=1906, C5=1907, C6=1908

11. If you are importing – double √√√
Your numbers have to match
Full Year Course = 2100
T1 =2101, T2=2102, T3=2103
C1=2104, C2=2105, C3=2105, C4=2106, C5=2107, C6=2108

12. Importing Schedule into PowerSchool
Special Functions
Importing and Exporting
Quick Import
Table- Sections (Master Schedule)
Find TXT file ( converted XLS file )
Match column names to those in PS

13. Import into the Sections (Master Schedule)
Never REMOVE √

14. Suggested Field Map Name is not used in PS,
but I use it as a visual clue.
Do you know your teacher numbers? √
Removes Column Headers that were used in Excel

15. After Import – RED is BAD!
After importing PowerSchool displays a page with your results.
RED is an error and it “clearly” tells you ( HA!) what these mean. Go slow it’s doable
Typical Errors:
Bad teacher numbers
Expression is wrong
Term ID is wrong/not set

16. Mass Enroll: Power of Depend_Sec
gets , , , ,
NAME - Sometimes I title that column DNU- Do Not Use

17. Does your state require reporting elementary subject matter teachers?
Sample Scheduling of Core Subjects

18. GOT LISTS!
1. Before EOY, with lists in hand, select current grade level. 2. From the function options choose Select Students by Hand

19. WITH LISTS… Hold the Command Key down on a Mac
Select each student in Mrs. Jones Grade 1 HR for next year
Select Function Options at the bottom

20. Mrs. Jones Grade 1 HR for 2011

21. Accessing Your Stored Selections
Check √ in your selections
Go Functions to Mass Enroll
AFTER EOY AFTER EOY AFTER EOY

22. Mass Enroll Function AFTER EOY AFTER EOY AFTER EOY
Course.Section this identifies your teachers/rooms and periods
Enrollment Date – NORMALLY first day of school .
This date is always the date of your action, you must change it!

23. Mass Drop PowerSchool Version 7.03 Select a sections class size
Class List shows
Check and UnCheck the ones you want to drop
Very Simple Screen
Very Complex on the Back End

24. BREADCRUMBS
Teacher Schedules
Teacher Name
Enrollment Total
<<THIS PAGE
PS 7.03

25. Q & A Bob Cornacchioli DERO Technical Services bcornacchioli@gmail.com