1. TAC Status on ITAR Working Group to Develop ITAR Session Strategy For AIAA
Joaquin Castro and David McGrath
Deputy Directors, Propulsion and Energy Group

2. ITAR Working Group Background
Why was a working group formed?
Have experimented with ITAR sessions at P&E and Aviation since 2013 and 2014 respectively
Needed an overarching strategy for ITAR content in AIAA conferences
ITAR Working Group Team Members
Joaquin Castro (co-chair)
Dave McGrath (co-chair)
James Guglielmo
Peggy Hayes
David Hills
Sandy Magnus
John Schmisseur
Rob Vermeland
Activities of the working group since inception in the December of 2015
Created, distributed and received results from an ITAR survey to all AIAA members
Multiple telecons of the working group to discuss the survey results and discuss plan forward
Generated a cost estimate for running sessions
Consolidated approach gelling to further consideration by TAC
Survey take-aways
~ % of membership participated
70% of those responding thought ITAR content was of value to AIAA
All AIAA Forums were identified for interest in having ITAR sessions!
Lots of comments on all sides of the issue (pro and con for ITAR sessions)

3. What is Working Well for ITAR Sessions Currently
Call for papers (although improvements can be made)
Abstract submittals and review by AIAA TC ITAR personnel
Registration for ITAR sessions
Room security
Statistics for P&E and Aviation below:

4. Preferred Planning Approach
What to do in the call
Same planning cycle as each Forum
Generate a committee from the interested TC’s for each Forum with a lead that communicates to other elements of the Forum planning activities
Highlight areas of interest desired for papers but encourage all to participate
Advertise in the AIAA Daily and other media that ITAR sessions are planned
Continue to refine
What to do with Forum 360
Identified by the working group as an opportunity
Have open Forum 360 session with relevant Government PM’s/participants
Leverage the Forum 360 session to have a closed ITAR session on the topic
Satisfies both the international and U.S. communities of interest for content
Forum strategy:
Continue Aviation and P&E with enhanced planning (the core of all good sessions)
Bring to Space in 2017 (too late?) and SciTech in 2018/2019

5. Bringing in the Government Community
Forum 360 – open discussions with the entire AIAA community
Will need to ensure the different Forums do not repeat the same topic in the same year
ITAR session(s) after the Forum 360 session with same U.S. community for sensitive details
Plan around government reviews or major program milestones
Examples:
Orion and SLS CDR completion and first flights combined
Commercial space cargo and human launches to ISS
UAV or GNC or hypersonics programs
Jet and rocket engine programs
Others based on survey feedback for topic areas of interest

6. Outreach to Government Technology Community Developing
Aviation
NASA HQ, NASA Langley, NASA Glenn, NASA Ames, NASA Armstrong
AF, Navy, Army, DARPA
Propulsion
NASA MSFC, NASA Glenn
AFRL, ONR, AFOSR, MDA, DARPA
Space
NASA JSC, NASA Goddard, NASA HQ
AF, Navy, DARPA
Developing list of POC’s and communication plan

7. Path Forward All approved by TAC 6/15/2016
Desire TAC approval to expand ITAR sessions to all Forums by NLT 2019
TAC has to identify mechanism that ensures ITAR sessions at the different Forums do not overlap material/topic during a given year.
Recommendation: ESG’s for the Forum’s have a short quarterly call to maintain a database of the sessions planned that tie into Forum 360 open items
ITAR team to contact Craig Day to develop plan
TAC approval for ITAR working group to complete government outreach points-of-contact table and develop a communications plan
Enables communications with government PMs to begin to formalize Forum 360 planning approaches and simultaneously expand ITAR content
All approved by TAC 6/15/2016

8. Backup

9. ITAR Session Costs – Approximately $10.4K per Forum

10. Survey References from ITAR Working Group
ITAR Summary Rev1.pptx
Thoughts on Sessions at ITAR Conferences.docx
Complete ITAR Results.xlsx
ITAR 58 respondents data.pdf
ITAR Survey results overview.pdf