1. Before you begin
The activities documented in this file should cover the previous 12 months.
The Committee on Student Members reviews Applications three times a year - in the spring, in the summer and in the fall.
Submission deadlines are:
February 28 for the spring meeting
June 30 for the summer meeting
September 30 for the fall meeting
(delete this slide before you submit your application)

2. <Name of your University>
Activities Record for
<Date Range covered>
Use your own theme and layout (View-slide master or similar). Add photos, logos and graphics. Throughout this template file, text in italics should be replaced with more specific titles.

3. Contact Information
Mailing address
addresses
Web site, Facebook, newsletter, etc. addresses

4. Student Officers Officer names, email, phone numbers
Include dates of service, and it may include 2 sets of officers
Photos!

5. Advisors
Faculty and Practitioner names, , phone numbers
Photos!

6. Financial Summary (if applicable)
Dues structure ($/year, semester)
As of December 31, 201X (or August 31, 201X)
Total income
Total expenditures
Cash balance
Accounts receivable
Accounts payable

7. Goals and Objectives
Summary Statement or Mission Statement

8. Goals and Objectives Title of Goal 1 Title of Goal 2 Title of Goal 3
Three goals are suggested, add more if you wish

9. Goal: Action Plan, Target and Results
Detailed description of goal, i.e. increase membership by 25%
Action Plan: Listing tasks of how you planned to achieve your goal
Target: Your expected result
Results: Actual Result

10. Membership Statistics
Total number of Student Group members
Total number of ASCE National Society-level members
Fill in numbers (from Statistical Data tab in excel sheet) where words are underlined.

11. Meeting Statistics
Number of professional meetings with an invited speaker
Number of meetings with student presentations and/or paper(s) presented
Number of field trips
Number of social functions
Number of Officer/Planning Meetings
Fill in numbers (from Statistical Data tab in excel sheet) where words are underlined.

12. Meeting Title
Highlight a FEW of the best-attended meetings, using one slide per meeting
Briefly describe the program and speaker
Report the number of attendees
Explain why it was popular
You DON’T need a slide for every meeting throughout the year
Use photos, logos, etc.

13. Special Projects
It is appropriate for ASCE Student Organizations to undertake special projects that will fit in with the “people serving” role of civil engineering. The project should be directed toward community service or a project on campus or in the community that is for the benefit of people outside the ASCE Student Organization and ASCE.
The most desirable activities are those requiring engineering expertise, although other service efforts are also worthwhile.
Other examples include community service projects, National Engineers Week activities, outreach to K-12 students, and other activities that benefit more than the ASCE Student Organization
You may include more than one special project.
This slide is just a description of acceptable special projects.

14. Special Project Title Description Engineering component Project impact
Goals, objectives
How project goals and objectives matched with your Student Group goals
Pictures, sketches and graphics
Engineering component
Describe the engineering skills used and how they were applied
Project impact
Describe the anticipated short and long term impacts of the project for the people and/or community that it will serve
Participation
Number of students and percent of total membership that worked on the project
Number of faculty and practitioners
Total person-hours spent on the project
Use as many slides as necessary to adequately describe each special project

15. Summary and Questions
What were the most significant events of the year?
What were the most significant challenges?
Future plans
We would prefer that you limit to 60 slides or less, but if you have more that’s ok. When actually presenting to other groups, reorder the slides (instead of deleting, move extras to the end so you have them if questions come up) to only present a reasonable amount in the time you are given.