1. Erasmus+ KA2 project:
Enhancement of study programs in Public Health Law, Health
Management, Health Economics and Health Informatics in Montenegro
Establish Project Decision Making Bodies
Prof.dr Ramo Šendelj
Kick-off Meeting, 15-16th February, Montenegro
Hello everyone,
If we are all here, let’s get started with the next topic according to the agenda named “Establish Project Decision Making Bodies”.
The main goal of this topic is to nominate members and Establish appropriate Project Decision Making Bodies. .

2. Introduction Establish Decision Making Bodies:
Preparation and Development Activities
Coordination and Management Activities
Supporting Activities: Quality Control and Monitoring
Supporting Activities: Dissemination and Sustainability of the project results
First of all I would like to introduce you with main project activities.
Our project consists of several different project activities:
Preparation and Development Activities
Coordination and Management Activities
Supporting Activities: Quality Control and Monitoring
Supporting Activities: Dissemination sand Sustainability of the project results

3. Preparation and Development Activities:
WP1: Analysis and Roadmaping: Public Health Education in ME (Leader: UoA,) WP2. -Human Capacity Building In Public Health Education In ME (Leader: UHEI) WP3.-Development Of Study Programs In Public Health In Me (leader: DE) WP4.-Piloting And Evaluation (Leader: UMIT)
We have one Preparation work package and three Development work packages.
Each WP has one leader responsible for overall achievements in WP:
University of Athens, is leader institution for WP1 titled: Analysis and Roadmaping: Public Health Education in ME,
University of Heilderberg is leader for WP2. titled: Human Capacity Building in Public Health Education in ME:
University of Debrecin is leader for WP3. titled: Development Of Study Programs in Public Health in ME
University for Health Science, Medical Informatics and Technologies is leader for WP4. titled: Piloting and Evaluation

4. Preparation and Development Activities:
WG 1: Public Health Economics and Management (Leader: UoA, ME co-leader: UDG) WG 2: Public Health Law & EU Regulations (Leader: DE, ME co-leader: UNIM) WG 3: Health Informatics (Leader: UHEI, ME co-leader: UDG) WG 4: Medicine (Leader: DE, ME co-leader: UCG)
Following the multidisciplinary nature of public health, we decided to create 4 thematic working groups (WG) at early beginning of the project.
Each WG is led by experienced EU HEIs and co-led by ME HEIs .
These institutions are responsible for achievement of objectives within WG, coordination and cooperation at national level, with active participation of all project partners.
Working grups ara:
WG 1: Public Health Economics and Management . Leader institution is University of Athens. Montenegrin Co-Leader is University of Donja Gorica
WG 2: Public Health Law & EU Regulations. Leader institution is University of Debrecen. Montenegrin Co-Leader is Mediterannean Univesrity
WG 3: Health Informatics. Leader institution is Heilderberg University. Montenegrin Co-Leader is University of Donja Gorica
WG 4: Medicine. Leader institution is University of Debrecen. Montenegrin Co-Leader is University of Montenengro

5. Coordination and Management Activities:
Main objectives are:
To facilitate professional communication between project partners (and external stakeholders)
To arrange required documentation and timely reporting and to solve financial issues and to control appropriate use of resources
To assess the quality of the Education activities and their compliance with ethical standard
To monitor potential risks and ensure the necessary execution of the contingency plan
Next group of project activities is Coordination and Management
These activities include: overall coordination and management of the project; organisation of project meetings; preparation of progress and final reports; implementation of efficient project administration.
The main objectives are:
To facilitate professional communication between project partners
To arrange required documentation and timely reporting and to solve financial issues and to control the appropriate use of resources
To assess the quality of the Education activities and their compliance with ethical standard
To monitor potential risks and ensure the necessary execution of the contingency plan

6. Coordination and Management Activities:
University of Donja Gorica have the leading role in the overall project management
Two main bodies will be established:
Project Management Board (PMB) consisting of contact persons from each consortium HEIs
National Coordination Board (NCB) consisting of one representative from each ME partner institution.
University of Donja Gorica as the applicant organization have the leading role in the overall project management and is responsible for the whole project management process.
To ensure the success and sustainable Management, we need to establish two main management bodies.
Project Management Board (PMB) consisting of contact persons from each consortium HEIs, led by UDG as project coordinator
National Coordination Board (NCB) consisting of one representative from each Montenegrin partner institution, led by UDG as project coordinator
Project Management Board will be one hierarchical level above the NCB of ME and will manage all project activities, monitoring and evaluation of the project results.
Project Management Board will coordinate the work of NCB, and NCB will be reporting to PMB after each meeting (twice a year).

7. Coordination and Management Activities:
The Project Management Board (PMB) is responsible for:
Approval of role books and key project documents,;
Ensuring motivation and team spirit in the project;
Observance of formal procedures;
Ensuring efficiency in relation to the internal communication and decision- making process;
Ensuring uniformity of external messages and communication;
Ensuring efficiency of the dissemination actions;
Ensuring coherence of the planned actions in the Project Activity Plan.
The Project Management Board (PMB), is responsible for:
Approval of role books and key project documents,;
Ensuring motivation and team spirit in the project;
Observance of formal procedures;
Ensuring efficiency in relation to the internal communication and decision-making process;
Ensuring uniformity of external messages and communication;
Ensuring efficiency of the dissemination actions;
Ensuring coherence of the planned actions in the Project Activity Plan.

8. Coordination and Management Activities:
Nominated members of The Project Management Board (PMB),
Project Coordinator – Prof.dr Ramo Šendelj
On behalf of:
University Donja Gorica (UDG) - Prof.dr Milica Vukotić
Heidelberg University (UHEI) – Prof. Dr. Petra Knaup-Gregori
University of Athens (UoA) – Prof. Dr. John Mantas
University od Debrecen (DE) – Prof.dr. Róza Ádány
University for Health Science, Medical Informatics and Technologies (UMIT) - Prof. Dr. Elske Ammenwerth
University of Montenegro (UCG) – Prof. Dr. Goran Nikolic
University Mediterannean (UNIM) – Doc.dr Anđela Jakšić Stojanović
Institute of Modern Technology Montenegro (IMTM) – Prof.dr Dragan Đurić
Institute of Public Health Montenegro (IPHMNE) – Prof.dr Boban Mugoša
Ministry of Education Montenegro (MoE) – Biljana Mišović
Ministry of Health Montenegro (MofH) – Nataša Žugić
According to your suggestions, you nominated the members of the Project Management Board as follows:
As project coordinator Prof Ramo Sendelj shell sit in the Project Management Board
On behalf of:
University of Donja Gorica, the member will be Prof.dr Milica Vukotić.
Heidelberg University (UHEI) – the member will be Prof. Dr. Petra Knaup-Gregori
University of Athens (UoA) – the member will be Prof. Dr. John Mantas
University od Debrecen (DE) – the member will be Prof.dr. Róza Ádány
University for Health Science, Medical Informatics and Technologies (UMIT) - the member will be Prof. Dr. Elske Ammenwerth
University of Montenegro (UCG) – the member will be Prof. Dr. Goran Nikolic
University Mediterannean (UNIM) – the member will be Doc.dr Anđela Jakšić Stojanović
Institute of Modern Technology Montenegro (IMTM) – the member will be Prof.dr Dragan Đurić
Institute of Public Health Montenegro (IPHMNE) – the member will be Prof.dr Boban Mugoša
Ministry of Education Montenegro (MoE) – the member will be Biljana Mišović
Ministry of Health Montenegro (MofH) – the member will be Nataša Žugić
Let’s vote (vout) on this.
Please, can you raise your hand if you are in favour of this nomination. Thank you
Please, could you raise your hand if you are against? Thank you.
Ok. Lets see, the majority has approved this list of nominated members.
Congratulations to your appointment and I whish you success.

9. Coordination and Management Activities:
The National Management Board (NMB) is responsible for:
Ensuring implementation of project activities that will be done in accordance with the national interests;
Ensuring motivation and team work of Montenegrin partners;
Harmonization project results with national legislations;
Ensuring efficiency in relation to the internal communication between Montenegrin partners;
Ensuring efficiency of the dissemination project results at National level;
The National Management Board will have a crucial role in the implementation of project activities and effective cooperation between ME HEIs with EU partner institutions.
The very important role of The National Management Board is to ensure collaboration with national Ministries, public health providers, Council for HE (for accreditation process), all in order to provide successful project results
The National Management Board (NMB) is responsible for:
Ensuring implementation of project activities that will be done in accordance with the national interests;
Ensuring motivation and team work of Montenegrin partners;
Harmonization project results with national legislations;
Ensuring efficiency in relation to the internal communication between Montenegrin partners;
Ensuring efficiency of the dissemination project results at National level;
If any problem arise, National Management Board will report immediately to Project Management Board for solve the problem.

10. Coordination and Management Activities:
Nominated members of The National Management Board (NMB),
Coordinator – Doc.dr Ivana Ognjanović
On behalf of :
Univeristy Donja Gorica (UDG) - Prof.dr Maja Drakić
University of Montenegro (UCG) – Prof. Dr. Goran Nikolic
University Mediterannean (UNIM) – Doc.dr Anđela Jakšić Stojanović
Institute of Modern Technology Montenegro (IMTM) – Prof.dr Dragan Đurić
Institute of Public Health Montenegro (IPHMNE) – Prof.dr Boban Mugoša
Ministry of Education Montenegro (MoE) – Biljana Mišović
Ministry of Health Montenegro (MofH) – Nataša Žugić
According to your suggestions, you nominate the following members to sit in the National Management Board:
As coordinator Prof Ivana Ognjanovic shell sit in the NMB
On behalf of University of Donja Gorica, the member will be Prof.dr Maja Drakić.
On behalf of University of Montenegro (UCG) – the member will be Prof. Dr. Goran Nikolic
On behalf of University Mediterannean (UNIM) – the member will be Doc.dr Anđela Jakšić Stojanović
On behalf of Institute of Modern Technology Montenegro (IMTM) – the member will be Prof.dr Dragan Đurić
On behalf of Institute of Public Health Montenegro (IPHMNE) – the member will be Prof.dr Boban Mugoša
On behalf of Ministry of Education Montenegro (MoE) – the member will be Biljana Mišović
On behalf of Ministry of Health Montenegro (MofH) – the member will be Nataša Žugić
Let’s vote (vout) on this.
Please, can you raise your hand if you are in favour of this nomination. Thank you
Please, could you raise your hand if you are against? Thank you.
Ok. Lets see, the majority has approved this list of nominated members.
Congratulations to your appointment and I whish you success.

11. Supporting Activities: Quality Control and Monitoring:
Establish Project Quality Management Board (QMB)
Consisting of representatives from both, EU HEIs (as leading for 4 thematic WGs) and ME HEIs,
QMB will be responsible for monitoring work-plan realization and internal QCM of project activities
QMB will also be responsible for preventing the time lag in project activities
Quality Control and Monitoring (QCM) of project activities and results will be realized continuously throughout the whole duration of the project and evaluated at several levels.
In that context, an effective system for internal quality control of the Project will be established and external control mechanisms for monitoring and assessment of the Project will be set up.
To this end, the Project Quality Management Board (QMB) need to be establish at the beginning of the project:
Project Quality Management Board (QMB) consists of the representatives from EU and ME HEIs
Quality Control and Monitoring will be responsible for monitoring work-plan realization and internal Quality Control and Monitoring of project activities
QMB will also be responsible for preventing the time lag in project activities and taking immediate actions in the form of consultations or reporting to Project Management Board (PMB)

12. Supporting Activities: Quality Control and Monitoring:
Quality Management Board will develop and implement the following standards and mechanisms for Quality Control and Monitoring of:
Project deliverables;
Training events;
New study program(s);
Education process;
Dissemination and Sustainable activities.
More specifically, QMB will develop and implement the following standards and mechanisms for:
Project deliverables;
Training events;
New study program(s);
Education process;
Dissemination and Sustainable activities.

13. Supporting Activities: Quality Control and Monitoring:
The project activity will be completed and finished only when QMB performed the quality check and later approved it.
The activity cost shell only be covered after the check and approval by the QMB.
NO QUALITY CHECK AND NO APPROVAL MEAN NO MONEY FOR YOU.
External quality control and monitoring shell be performed by independent external expert.
When an activity performed by the relevant member is checked for quality and approved by QMB, but External Quality Evaluator finds this quality report inadequate then QMB together with the relevant member are responsible to make remedies and implement all required corrective activities.
In these case the work to implement corrective activities shell not be paid.
Quality Management Board will create intermediate reports twice a year and will submit it to the Project Management Board.
If some low quality of project outcomes is discovered, Quality Management Board will immediately consult the relevant subjects within consortium members in order to find out the best possible way to overcome the problem.
This is the first stage of solving the problem.
If problem persists the relevant member shall contact Project Management Board directly and inform them about problem.
I would like to point out one important fact here:
The project activity will be completed and finished only when Quality Management Board performed the quality check and later approved it.
This is very important because, the activity cost shell only be covered after the check and approval by the Quality Management Board . Please, pay attention to this very important fact.
In simple terms, NO QUALITY CHECK AND NO APPROVAL MEAN NO MONEY FOR YOU.
External quality control and monitoring shell be performed by independent external expert in a year and a half from today, but I will inform you about this in due time.
There is the second case.
There is a situation when an activity performed by the relevant member is checked for quality and approved by Quality Management Board , but External Quality Evaluator finds this quality report inadequate then Quality Management Board together with the relevant member are responsible to make remedies and implement all required corrective activities.
In these case the work to implement corrective activities shell not be paid.
Quality Control and Monitoring of project activities and results will be realized continuously throughout the whole duration of the project and evaluated at several levels.

14. Supporting Activities: Quality Control and Monitoring:
Nominated members of The Quality Management Board (QMB),
Coordinator – mr Sandra Tinaj
Univeristy of Donja Gorica (UDG) - Prof.dr Milica Vukotić
Heidelberg University (UHEI) – Prof. Dr. Petra Knaup-Gregori
University of Athens (UoA) – Prof. Dr. John Mantas
University od Debrecen (DE) – Prof.dr. Róza Ádány
University for Health Sciences, Medical Informatics and Technologies (UMIT) - Prof. Dr. Elske Ammenwerth
University of Montenegro (UCG) – Prof. Dr. Goran Nikolic
University Mediteraanean (UNIM) – Doc.dr Anđela Jakšić Stojanović
According to your suggestions, you nominated the members of the Quality Management Board as follows:
As coordinator mr Sandra Tinaj shell sit in the Quality Management Board
On behalf of
University of Donja Gorica (UDG) - the member will be Prof.dr Milica Vukotić
Heidelberg University (UHEI) – the member will be Prof. Dr. Petra Knaup-Gregori
University of Athens (UoA) – the member will be Prof. Dr. John Mantas
University od Debrecen (DE) – the member will be Prof.dr. Róza Ádány
University for Health Sciences, Medical Informatics and Technologies (UMIT) - the member will be Prof. Dr. Elske Ammenwerth
University of Montenegro (UCG) – the member will be Prof. Dr. Goran Nikolic
University Mediterannean (UNIM) – the member will be Doc.dr Anđela Jakšić Stojanović
Let’s vote (vout) on this.
Please, can you raise your hand if you are in favour of this nomination. Thank you
Please, could you raise your hand if you are against? Thank you.
Ok. Lets see, the majority has approved this list of nominated members.
Congratulations to your appointment and I whish you success.

15. Supporting Activities: Dissemination and Sustainability:
Project Web site
Web 3.0 technology and social networks
Dissemination activities are focused on ME society.
UCG as WP leader is responsible for overall achievements with active role of all ME partners.
EU HEIs will share their experience and expertise.
Dissemination activities will start from the very beginning of the project and will be presented through the following:
Well establish and permanently updated project web site with all relevant project information,
All possibilities of Web 3.0 technology will be used to ensure good communication among consortium members and to enable additional comments from third parties;
Activities results will be publish in project booklets distributed at conferences and presentations; shared via social networks like Facebook and LinkedIn.
All convenient intermediate project outputs, as well as final outputs will be disseminated at best suitable conferences and seminars
Dissemination and sustainability activities shell be focused on ME society.
University of Montenegro as leader for Dissemination and Sustainability activities together with all ME partners is responsible for overall achievements.
EU HEIs shell provide assistance to ME partners regarding dissemination and sustainability by sharing their experience and expertise

16. THANK YOU FOR YOUR ATTENTION!
In the end I would like to point out one more think.
As project leader we shell initially coordinate between all the bodies to ensure the smooth running of the project activities for the first six months. But later on we expect from Decision Making Bodies to work on your own.
Thank you for your attention.
If you have any questions, please feel free to ask me now or later during the break.