1. Update on Data Management for the CIO Council
November 14, 2016
Monday
2:15 – 3:30 pm
HLS, Wasserstein B034

2. Agenda HUIT Data Management Organization Harvard’s Data Management Gap
The Duplication Problem
More data than ever – and growing
Strategic Initiative #6: Access to Institutional Data and Systems Integration
What we have been working on
FY17 Timeline
Next Steps
Objective of the meeting is to provide an update on Data Management
Data Management = CIO Council Initiative #6: Access to Institutional Data and Systems Integration
Launch in FY17 According to the CIO Council Roadmap

3. HUIT Data Management Organization Before and After CADM IT
Pre 7/1/16: HDW and FSS
HUIT
Harvard Data Warehouse
(14)
“Keep the Lights On”
Harvard Data Warehouse
CREW, Qlikview, OBIEE, BRIO/IR
Informatica
Development Services (limited)
HR, Finance, Research Admin, Alumni Affairs & Dev
Ad Hoc data access
University Data Services Project
FAD
“Keep the Lights On”
CREW, Interactive Reporting
Finance and Research Administration
MFR Project
Financial Systems Solutions
(9)
Data Management Services
HUIT
Data Management Services
(23)
Creation of DMS is Step 1
Step 1 = put the right people in the right place
Creates a focused set of responsibilities with a senior level leader, elevating the function
Create an environment with a dedicated team to address the larger DMS challenges
Opportunities
Established a centralized team to focus on Data Management, reporting to UCIO
Better positioned to address some of the Data Management challenges we all see
Doesn’t mean it’s perfect – need new skills, more capacity, strategy
Keep the Lights On
25 Operational Projects in FY16
5 ITCRB Projects:
Modernization of Financial Reporting
University Data Services
Enterprise Intelligence
PeopleSoft Upgrade
Oracle Financials Upgrade

4. Harvard’s Data Management Gap The Duplication Problem
What are the larger challenges?
One of our biggest issues is “The Duplication Problem”
Dilbert usually gets it pretty right
We have not made great progress yet on The Duplication Problem

5. Harvard’s Data Management Gap The Duplication Problem: Data Integration
And it results in what you see here…
Extreme complexity
Many of these lines represent the same data – over and over again
Lack of standards – many different technologies and protocols
* This is an incomplete mapping of point-to-point interfaces.

6. Harvard’s Data Management Gap The Duplication Problem
Duplication of Effort
Duplication of Data Integration
Duplication of Infrastructure
Providers and consumers
Spreadsheets and reports
Point-to-point interfaces
1000’s of feeds
Same data over and over
Disparate latency and logic
Multiple protocols
Reporting tools
DI Tools
Databases
Licensing
Infrastructure
Support
Three main categories: Effort, Data Integration, Infrastructure
Within Central Administration we are beginning to address these
Extreme Resource Inefficiency (Financial and People)
Impaired Decision Making
(All Levels)

7. Harvard’s Data Management Gap More data than ever – and growing
Tremendous Progress with Recent UCIO Initiatives:
my.harvard
Identity and Access Management
Other Rich Data Sources on the Horizon:
Position Management
Buy-to-Pay
Contingent Workforce
The problem is going to continue to get worse as we get more robust data and better systems of record
(alternate view: The opportunities to add value will be more abundant!)

8. Data Management Services Strategic Initiative #6: What we’ve been working on
Discovery and Planning
Business Case for Data Management, Strategy, Plan, and Roadmap
POC’s for Business Glossary (Collibra) and API (Mulesoft, RabbitMQ) tools
People Data Service Pilot (Salesforce)
Cloud Strategy and Roadmap
UDS Discovery Kickoff
UDS Planning Kickoff
DM Implementation Kickoff
10/15
9/16
7/17
2015
Oct
Dec
2016
Apr
Jun
Aug
Oct
Dec
2017
Apr
Jun
2017
Today
7/16
1/17
6/17
Planned
Complete
Proposed
Mulesoft POC Complete
Data Management Exec Committee
DM Strategy Complete
7/16
5/17
Grants Management Business Glossary
Pilot Complete
People Data Service Pilot Complete
5/17
7/16
OBI, Mulesoft in AWS Cloud
DMS Established
3/17
5/16
DM Cloud Strategy Complete
Collibra POC Complete
2/17
1/16
DM FY17 Proposal to ITCRB
Data Management Architectural Assessment Complete

9. Data Management Services Next Steps
Continue development of Business Case, Strategy, Plan, and Roadmap
Further engagement with the CIO Council – Jan ‘17?
ITCRB proposal due 12/1; revisions due mid-January; Present to ITCRB 2/22
Continue work on FY17 Deliverables
Cloud Strategy and Roadmap
OBI, Mulesoft, Collibra to Cloud by 6/2017
Complete People Data Service Pilot
Final DM Strategy, Plan, and Roadmap
The key takeaways are:
We are better organized than ever to deliver improved data management services
We’re learning a lot!
We’re going to need you!
We’ll be back in January with more details

10. Discussion