1. Barracuda Message Archiver
Simple Yet Powerful Message Archiving for Efficiency and eDiscovery

2. Drivers of Email Archiving
We surveyed our customers using TechValidate for the reasons they were archiving s. Interestingly, the results can be grouped into 3 big categories:
User access
Storage management
Compliance and litigation
User Access
Management
Compliance / Litigation
Source:

3. Barracuda Message Archiver Benefits
Simplifies IT via integrated, full-featured appliance
Increases productivity through enhanced user access
Reduces IT overhead, cost, and risk with robust management
Enables intuitive yet comprehensive eDiscovery and compliance
Barracuda Message Archiver addresses each of these needs in one drop-in, integrated appliance.
Its enhanced user access can help boost productivity by improving the ability of users to find and read any .
Its flexible, comprehensive management capabilities help squeeze maximum value out of your investment in your infrastructure.
And it helps protect you with its broad eDiscovery support features and ability to help monitor and maintain compliance.
All of this in one simple package.

4. The Barracuda Message Archiver*
Hardened OS
Advantages over backup alone
Searchable
Simple single message recovery
Reduces backup footprint
Real-time, full historical record
Barracuda Message Archiver sits outside the data path of traffic, leveraging journaling to capture messages, metadata, contacts, and calendar items before they are distributed to user mailboxes, all at very little Exchange overhead. Users or administrators have permission-based access to any ever sent or received, even if deleted from user mailboxes.
Message Archiver’s hardened OS helps ensure data security on the device.
For Exchange, backup is not the same as archiving. Archiving has some added value.
*Microsoft simply an example. Support for a variety of platforms

5. Barracuda Message Archiver: By the Numbers (Dec 2013)
>7,000 appliances deployed
>2.1 million archived mailboxes
>31 billion archived messages
>2.5 PB of data
Barracuda Message Archiver has achieved some significant market milestones and established notable levels of data protection for our broad customer base. Our appliance is market tested and battle proven to meet stringent customer archiving needs.

6. Enhanced User Access
The first use case I’d like to cover is user access.

7. Mobile User Access Frustration
Native app limitations
Access today’s ? Usually ok
Access last month’s ? Slow, maybe unsuccessful
Deleted ? Forget it
How many of you have been frustrated trying to search for a corporate on your phone? If you want a recent message, your native app usually lives up to the task.
<click> But if you want an that’s not in your phone cache, you could we watching that spinning circle for a while and perhaps get nothing out of it.
<click> And if that was deleted from your account (not just put in your trash folder), it’s dead to your mobile device (or your desktop) and unavailable.
Struggling through these limitations is time consuming and siphons away employee productivity. Barracuda helps overcome that.

8. Message Archiver Simplifies Mobile Access
Updated
Access any
…Ever sent to/by you
…By/to anyone
…Across mobile platforms
…Fast!
Even if mail server is down
Updated
If your organization uses Barracuda Message Archiver, you can avoid these mobile access frustrations. The Message Archiver mobile app provides fully-indexed, rapid access to any that ever hit or left your mailbox from your Android or iOS device quickly and easily, even if the was deleted and/or you can’t reach your standard server. The mobile app brings complete access to your entire history to your fingertips whenever needed.
Browser access via any mobile platform

9. Simple Access via Outlook
From inside and outside organization
Available offline
No more PSTs
Updated
You can also access your archived via Outlook, where it appears as just another mailbox that you can search and use just like your standard mailbox. And direct access to this archive makes PSTs unnecessary, simplifying IT management and eDiscovery. This archive can also be available if you have no network connection.

10. Robust Email Management
Inbox
Drafts
Sent
Junk
Deleted
Robust Management
So now let’s shift from user access and productivity to management and IT efficiency.

11. Deduplicated, compressed storage
Reduce Storage Needs *
Deduplicated, compressed storage
Typically, all message, calendar, and contact info is stored on whatever storage is used by the mail server, usually expensive tier 1 disk. Yet the vast majority of s on a server are not accessed very frequently, if ever. And a huge portion of those s exist in multiple mailboxes, filling capacity unnecessarily. Putting duplicated, cold data on expensive storage wastes budget and slows down mail systems.
Barracuda Message Archiver applies message-level deduplication and compression to reduce mail storage needs, and enables deletion of messages from the mail server while preserving access to them by users and IT.
Backup of Message Archiver accommodates a longer backup window since it’s data is stable for longer compared to the ever-changing data state in Exchange.
*Note: Exchange discontinued single-instance storage with ver 2010 11

12. Address Message Storage Growth: Attachments
Body 9%
Attachments
86%
Header 5%
The biggest driver of storage is attachments, which can account for over 85% of the storage on mail server. Message Archiver easily “stubs” attachments – replacing them with a link to the file stored on the Message Archiver.
<click>
This offloads the bulk of storage from the server to the Message Archiver while maintaining user access, for improved performance and lower cost.

13. Message Archiver vs Exchange Archiving
All data stays on exchange
Cumbersome search
Cumbersome licensing
Expensive tier 1 storage
No/Limited mobile support
Data on Exchange is reduced
Intuitive search and discovery
Simplified licensing model
Lower cost disk
Broad mobile capabilities

14. Avoid Risk of PST Files PST PST PST PST PST All messages, all users
Disadvantages
Duplicates storage
Complicates search
Backup inconsistency
Legal
Availability
PST
PST
PST
PST
All messages, all users
PST
PST Crawler
Typical users tend to use their mailbox as a filing cabinet, keeping messages and attachments on the server until they get warning notices from IT to reduce their on the server. A standard response to these notices is for users to archive their older main to a local or network drive as PSTs. While this does reduce their server load, it can also duplicate storage across users as they archive the same message, makes it much more difficult to do one, consolidated search of messages, creates a challenge for backing up your systems, and can adversely affect compliance and availability. Finally, there are some retention policies set for short periods, like 6 months. PSTs prevent the enforcement of this type of policy, potentially exposing an organization to legal risk.
<click>
With Message Archiver, all s and other mail client information are stored on the appliance, so even if removed from the mail server, they can still be accessed through the Message Archiver. This allows users to keep minimal stored on their mail server and maintain online access to it via the Message Archiver, eliminating the need for local archiving and generation of PST files. This avoids all the disadvantages of PSTs while also minimizing mail server storage needs.
Message Archiver also offers a PST crawler to search the IT network for PSTs and absorb them into the appliance. 14

15. Streamlined eDiscovery and Compliance
Let’s move on to eDiscovery and compliance.

16. Simplify eDiscovery and Compliance
Role-based access and search
Policy-driven alerts and retention rules
Role-based AD/LDAP access for auditors
String-based searches on user-selected fields
Detailed audit logs of all operations
Compliance through policy definitions
Global policies
Granular policies
Legal holds
Another area where Message Archiver adds value is in legal needs, such as eDiscovery (finding and providing information in response to a legal action) and compliance (maintaining information to meet the requirements of regulations). Message Archiver supports 3 different roles – admin, auditor and user, and allows them to create, save, and share searches, apply litigation holds and export information that can be shared with 3rd parties (e.g. external auditor, legal counsel, etc.). Access is moderated by AD/LDAP integration.
Message Archiver also enables admins to set proactive policies that will monitor activity and take some action when certain conditions are met, e.g., alert the admin or auditor every certain keywords are found (e.g. personal information, adult language, etc.), or apply granular retention rules to ensure optimal storage of messages.

17. Regulatory Compliance
Litigation
Financial
Public Sector
Healthcare
International
FRCP
Sarbanes-Oxley
FERPA
HIPAA
Japan’s PIPA
SEC
Open Meeting Laws
Medicare Conditions of Participation
EU Data Protection Directive
NASD
Freedom of Information Act
FDA
Germany’s GDPdU
FINRA
National Archives and Records
UK Bribery Act 2010
Gramm-Leach-Bliley
CIPA
Note: The point of this slide is to show that there are many regulations in many different industries that require message archiving. Customers in any of these markets are probably aware of these regulations already so there’s probably no need to cover this in a lot of detail.

18. Barracuda Backup Integration
New
Easy Deployment
Copy Integration
(optional)
Now 2013
Barracuda Message Archiver
New
Barracuda Backup Integration
(optional)
Cloud Relay
Deployment of Message Archiver is pretty easy. We support journaling mail servers like Exchange and you can simply point your journaling mailbox to the Archiver. We can also import through POP or IMAP, and through the PST crawler.
<click>
We also support archiving from hosted services like Google Apps and Office By leveraging a free Barracuda cloud relay, customers can push-journal to a Message Archiver while adding in an extra layer of spam protection.
The content on the Message Archiver can be accessed via the web, via Outlook, or using Apple or Android mobile devices.
There are also options to backup the Message Archiver using Barracuda Backup or rapidly make files available for distribution after DR by exporting to Copy ( file sync and share service.
WWW

19. Deployment Highlights
Cloud Relay: Secure push-journal from cloud for archiving
Provides on-site, owned copy of hosted
Performance boost over IMAP/POP, better Outlook integration
Secure relay prevents spamming of Message Archiver
Standard format storage
.eml, can migrate directly to other solution as .eml or .pst
Simplified backup for streamlined data protection
Cloud Relay
.eml

20. Platforms Supported Hosted On Premise Domino
In addition to Microsoft Exchange, Barracuda Message Archiver also supports Office 365 and Google Apps via cloud relay and Novell GroupWise and IBM Lotus.
<Good slide to explore the audience’s environment>

21. Evolving Platform 350 450 650 850 950 1050 2009 500 GB 1 TB 2 TB 4 TBNA
2013
2 TB
4 TB
8 TB
16 TB
24 TB
48 TB
No Per-User Fees
30 Day Eval
Instant Replacement
The Message Archiver platform is constantly evolving. Over the past 4 years, we quadrupled capacity at each product level and added a nearly 50 TB appliance at the high end. Pricing is simple with no per-user fees and a free 30-day eval, plus with our Instant Replacement hardware refresh subscription, customers get a new version of their existing box for free. So you never need to worry about obsolescence. And if Message Archiver customers bought their appliance 4 years ago, they get 4x the storage and all our new features as a free upgrade.

22. Sample Message Archiver Customers
These are a sample of some well-known customer names that have deployed Message Archiver.

23. We Make It Easy PST Rapid, easy remote email access
Streamlined, simplified management
Full-featured eDiscovery, compliance
One Appliance
PST
The Barracuda Message Archiver solves some pretty painful IT challenges in one simple, integrated appliance that’s easy to deploy, easy to manage, and easy to afford.
<click>
We provide a powerful yet intuitive mobile app that provides anytime/anywhere, fast access to any a user ever sent or received.
We optimize and simplify management by deduplicating and compressing data while eliminating the need for local archiving via PSTs.
And we help respond quickly to eDiscovery requests while also assisting in maintaining compliance with 3rd-party legal requirements.
All in one appliance. Barracuda simplifies your IT so you can focus on high-value activities.

24. Barracuda Message Archiver Benefits
Simplifies IT via integrated, full-featured appliance
Increases productivity through enhanced user access
Reduces IT overhead, cost, and risk with robust management
Enables intuitive yet comprehensive eDiscovery and compliance
Barracuda Message Archiver addresses each of these needs in one drop-in, integrated appliance.
Its enhanced user access can help boost productivity by improving the ability of users to find and read any .
Its flexible, comprehensive management capabilities help squeeze maximum value out of your investment in your infrastructure.
And it helps protect you with its broad eDiscovery support features and ability to help monitor and maintain compliance.
All of this in one simple package.

25. Comprehensive Portfolio
Security
Storage
Barracuda Web Security
Barracuda SSL VPN
Barracuda Backup
Barracuda Spam & Virus Firewall
Barracuda Web Application Firewall
Barracuda Message Archiver
Barracuda NG Firewall
Barracuda Load Balancer
Copy
Barracuda Firewall
Barracuda Link Balancer
SignNow
But Message Archiver is not our only product. We have a very comprehensive portfolio. In simple terms, we are in two markets. We are in the security market and the storage market but we have a variety of offerings within them to service the different requirements of those marketplaces.