1. Resource Central Resource booking solution for Microsoft Outlook® and Exchange

2. Kent Aagaard VP, Add-On Products Not dancing with that wolf
Kent Aagaard VP, Add-On Products Not dancing with that wolf!! Resource Management software Digital Signage software Exchange tools
Denmark

3. Complete Meeting Room Scheduling
Outlook® Integration
Meeting Room Overview
Catering & Services
Visitor Registration
ERP Integration
Complete Meeting Room Scheduling
in 2 Minutes via Microsoft Outlook®
Resource Central ->

4. Resource Central concept
Microsoft Outlook® users:
Fast workflow in their well-known Outlook® environment
Service personnel:
Web based order overview in real-time including reports
Devices & Experiences People Want
Enterprise-Grade Solutions
Schedule meetings in just 2 minutes - from meeting planning to invoicing meeting expenses
scalable and supporting time zones for international organizations
Achieve time savings
Improve work processes
Improve resource optimization
Achieve rationalization
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

5. Services – what are the users able to order?
Meeting rooms
Services
AV-equipment
Wi-Fi
Resources
Materials
Take-Away
Catering
Catering
Hot-desks
Flexible work spaces
Flag hoisting
Parking tickets
Table arrangement
Name badges
All client specific wishes
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

6. Service personnel overview
Catering
Reception
IT department
Facilities
Service personnel needs to easily and quickly
view
, change
, and print orders
Overview; daily orders
View/print daily orders
Report; print all orders
Report; print grocery list
Integration report; e.g. finance
Create/change items, prices etc.
Overview; daily visitors
Visitor registration
Print name badges
Report; print guest list
Change name badges
Send upon visitor arrival
Overview; daily orders
View/print daily orders
Report; print all orders
Overview; daily orders
View/print daily orders
Report; print all orders
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes

7. Time saving benefits Outlook users Catering Reception Other services
Customer case scheduling meetings including catering took minutes for the entire process from planning to invoicing of services
with Resource Central this process only takes 2 minutes
Outlook users
Catering
Reception
Other services
find room / location
criteria e.g. size/equip.
order catering & services
submit cost code
update meetings / orders
overview of ordered items
delivery time & location
who is the organizer
view payment / cost code
invoicing
expected visitors
meeting time & location
who is the organizer
name badges
digital signage
Wi-Fi access
table arrangements
flag hoisting
parking tickets
any client specific
Save 9 minutes per meeting with Resource Central
20 meeting rooms with 4 meetings per day = a minimum time savings of 12 hours - per day!
50 meeting rooms with 4 meetings per day = a minimum time savings of 30 hours – per day!
How much time can you save? Contact us at for a personalized ROI analysis!
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes

8. Resource Central – 3 steps to success
- complete meeting room scheduling in 2 minutes
Step 1/3 In the Outlook® meeting invitation; click the “ResourceFinder” button to get the ‘resource overview window’ Easily search for and reserve meeting rooms, resources and order any service needed for the meeting
Filtering
Choose resources
E.g. by country, city, department or floor
E.g. room 101 and a portable projector
F.eks. lokale 7 og en bærbar projektor
Categories
Time line view
E.g. board rooms, video conference rooms or hot desks
Review and book start and end time
Overblik over eksisterende møder med farvekoder
Details
Language
E.g. pictures, hyperlinks, and deadlines for catering orders
Choose local language and other settings
Angive sprog indstillinger
Advanced search
E.g. room for 14 persons with video conference equipment
Order form
E.g. catering and additional services
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

9. Resource Central – 3 steps to success
- complete meeting room scheduling in 2 minutes
Step 2/3 Order all additional services including catering, facilities, IT or any other services at the same time scheduling the meeting room, or wait until attendees have accepted to join the meeting
Room information
Finance
Information about the room and deadlines for ordering
F.eks. lokale 7 og en bærbar projektor
E.g. enter cost code for use of invoicing
Catering
Catering II
E.g. ordering 8 x coffee at 10:00 and 12 x lunch at 12:00
Setup different items for different rooms
Overblik over eksisterende møder med farvekoder
Visitor registration
Flexible form
Pre-register visitors and print name badges
Clients can setup special services for ordering
Angive sprog indstillinger
Extra services
E.g table arrangement, Wi-Fi, integration to digital signage (meeting room or reception), educational materiel, messages for service providers, etc. Your imagination is the only limitation!
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

10. Resource Central – 3 steps to success
- complete meeting room scheduling in 2 minutes
Step 3/3 Service provider ‘web order overview’ – delivery time, meeting organizer and room information etc.
Orders are up-dated in real-time
Daily orders
Alter orders
Individual daily orders sorted on delivery time
F.eks. lokale 7 og en bærbar projektor
E.g. change ordered items to actual consumption
Messages
Reports
Communication between users and service provider
Overblik over eksisterende møder med farvekoder
6 standard e.g. catering delivery list, guest list etc.
Selected dates
Integration
E.g. view orders for future days
E.g. to digital signage via XML
Angive sprog indstillinger
Accept / decline
Service providers can reject orders
Change items
E.g. create and change items, prices etc.
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

11. System requirements Outlook® EWS Integration Exchange Office 365
Resource Central is a scalable solution developed around Microsoft Outlook® & Exchange to achieve optimal user experience and performance. Always view for newest demands and information
Outlook®
EWS Integration
2007, 2010 and 2013 MSI packages available
No software installation on the Exchange Server
Outlook Users
add-in ResourceFinder
Exchange Server
RealTime Service
Exchange
Office 365
2007, 2010 and 2013
Support for Office 365 E3+
Windows Server
Small setup <50 resources
CPU 2 cores, 2 GHz
RAM 4 GB, HDD 1 GB
Service Personnel
Resource Central IIS App
Resource Central SQL database
2008, 2008 R2 and 2012 (Full)
SQL Server
Medium setup <500 resources
Integration
CPU 4 cores, 2-3 GHz
RAM 8 GB, HDD 1 GB
2008, 2008 R2 and 2012 (Full)
Mainstream Support
Large setup >500 resources
Compliant with Microsoft Mainstream Support
CPU 8 cores, 2-3 GHz
RAM 12 GB+, HDD 1 GB+
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes

12. Digital signage integration
At meeting rooms: Digital Sign Service
At central places: Ariadne Info System
Devices & Experiences People Want
Enterprise-Grade Solutions
Displays current & future meetings
Book, extend & end meetings on the sign
Synchronizes with Outlook®/Exchange
Adapt password, logo, white/black color etc.
Professional dynamic digital communication
Video, flash, streaming, photo-play list, rss feeds
Windows 7 hardware or Modulex based
Meeting overview & Wayfinding
Achieve further optimization of your meeting room usage by integrating Resource Central with digital signage
e.g. 46” screen
“Digital Sign”
digital signage solutions digital signage solutions digital signage solutions digital signage solutions digital signage solutions

13. Our customers – local and globals
Add-On Products is the global leading vendor of calendar solutions to the Microsoft platform
To us, being the market leading vendor doesn’t only mean innovative software, but a strong concept based on ‘configurable standard products’, own 24/5 support center and own development center
See our many references and read customer cases on
complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

14. Complete Meeting Room Booking
Outlook® Integration
Meeting Room Overview
Catering & Services
Visitor Module
ERP Integration
Complete Meeting Room Booking
in 2 Minutes via Microsoft Outlook®
Request more information or an online demo of Resource Central on