1. MICROSOFT DYNAMICS® AX
Project Management
MICROSOFT DYNAMICS® AX
RSM Technology Academy

2. Objectives
Define some basic uses and types of projects.
Features of R&D Projects.
Create a project and enter project transactions.
End project and view project reports.

3. About Project Types
First lesson will discuss the Project Types in AX and why Internal or Investment projects would be used for research and development

4. Time and Material Fixed Price Investment Cost Internal Time
Project Types
Time and Material
Fixed Price
Investment
Cost
Internal
Time
Time and Material
For an external customer
Customer billed for all costs – time, material, expenses, fees
Fixed Price
Invoiced based on contract and billing schedule
Investment
Long term internal project, costs are capitalized
Costs for items, hours, and expenses only
Cost
Like investment projects; only items, hours, and expenses
Cannot be capitalized to balance sheet accounts, only to P&L
Internal
Tracks costs internal to organization
Transactions not reflected in Accrue revenue or Invoice proposals
Time
Tracks time associated with non chargeable activities
Example – a project to record employee sick time

5. Construction in Process
Company wants to research the cost of building a new warehouse
Hours - Time spent by internal employees to discuss the design
Expenses – Travel costs to inspect possible warehouse features at other locations

6. Company wants to track the costs of developing new products.
New Product R&D
Company wants to track the costs of developing new products.
Hours - Time spent by internal employees to discuss the design, development, production, and testing.
Expenses – Production expenses, outsourced design expenses, and so on.
Items – Track products purchased and used in the design process.

7. Marketing Projects
Company wants to track the costs of marketing campaigns against budgets
Hours - Time spent by internal employees to discuss the design, setup, configuration.
Expenses – Items purchased for trade shows, design costs, and so on.
Items – Track products purchased and used in the design process.
Integrates with Campaigns in AX CRM/Sales and Marketing functionality.

8. Demonstration
Overview project parameters.
Demonstration project groups.
Create a project.

9. Categories
Categories represent types of costs or revenues that are defined for an entire organization. Each category must be assigned to a category group. Categories and category groups are organized by type. These types correspond to the transaction types that are available in Project management and accounting.

10. About Categories Validation Worker/Category Project/Category
Worker/Project
Types
Fee
Hour
Expense
Items
Groups
Must be same type
Posting controls
Before a worker can submit project timesheet hours for a particular category, their worker profile must be associated with that category in the Worker/category validation groups form.
You can use project category groups for several purposes:
Group similar cost categories, such as worker hours, materials, and travel expenses.
Set up default ledger posting by category group.
Set up line properties by category group.
Category groups are divided into four types:
Fee
Hour
Expense
Item
Categories that are attached to a category group must be of the same type as the category group.
The benefit of dividing category groups and their corresponding categories into types is that when you select a category on a transaction line, the categories that are available for selection are limited to the category types that are defined for the transaction. For example, if you enter an expense transaction, the categories that you can select for this transaction are limited to expense type categories.

11. Demonstration
Create a category group
Create a category

12. Project Transactions
In Microsoft Dynamics AX, project transactions are grouped by type. Grouping transactions by type makes it easier to post and track project information, such as costs. Transaction types are assigned to category groups. Category groups include categories of the same type. For example, the Travel category group might have a transaction type of Expense, and could include the Mileage and Airfare categories.

13. Demonstration
Create a project transaction such as an expense or fee.

14. Related Project Transactions (Item Tasks)
Sales order
Purchase order
Production order
Item requirements

15. Demonstration
Create a production order related to a project.
Create a purchase order related to a project.

16. Other Project Integrations
General journals
AP Invoice Journals
Budgeting
Fixed Assets

17. Demonstration
Create and AP Invoice journal for a project.

18. Project Stages
Project stages can serve as a guide to the project life cycle. You can define the project stages that you want to include in your projects on the Project stage tab of the Project parameters form.
There are five predefined project stages and three user-defined stages.

19. Default Stages Created Estimated Scheduled In Process Finished
Created - Initial stage.
Estimated - Manually started. This stage typically signifies that the project estimation process has been run.
Scheduled - Automatically started when hour consumption is scheduled.
In process - Manually started. This stage typically signifies start of the project. Note: This is the minimum stage required for recording transactions on the project.
Finished - Manually started. Note: If you select this stage, additional processes cannot be run on the project.
Project stages can serve as a guide to the project life cycle. You can define the project stages that you want to include in your projects in the Project stage area in the Project management and accounting parameters form. Microsoft Dynamics AX provides five predefined project stages and three user-defined stages.
Click Project management and accounting > Setup > Project management and accounting parameters.
In the Project management and accounting parameters form, click the Project stage link, and then select the predefined or user-defined stage that you want to modify.
If you want to rename the project stage, click Rename. In the Rename project stage form, select the language that you want to use for the new project stage name, enter the new name in the Text field, and then click OK.
In the Project stage area, select or clear the Stage check boxes to make your changes to the project types.

20. About Estimation and Elimination
Cost post to P/L
Estimate Moves to WIP
Eliminate Moved to Ledger, Fixed Asset, or New Project
An estimate provides a snapshot of a project’s finances at a single point in time. The progress of a project to date is measured by factoring together the value of the transactions that have been incurred to date and a prediction of the cost to complete the project.
In Microsoft Dynamics AX, estimates are used for Investment projects and Fixed-price projects only.
Estimates and Investment projects
For Investment projects, which have no immediate earnings, costs are entered on profit and loss accounts, and are transferred to work in process (WIP) accounts when estimates are posted. When the project is completed and project transactions are eliminated, the WIP value is transferred to a fixed asset, a ledger account, or a new project.

21. Demonstration
Show the estimate and elimination forms.

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