1. COLLABORATE Exhibitor Logistics Webinar
COLLABORATE 2017 – April 2-6th, 2017
Mandalay Bay, Las Vegas, NV

2. Webinar Housekeeping Items
All attendees will be on mute for the duration of today’s call
If you have any technical issues or questions, please type those in the Q&A box in your control panel.
Your questions will be answered at the end of the webinar.
Webinar will be recorded and available through each user group’s conference website.

3. Webinar Agenda General Information Hotel Reservations
Exhibitor Registration
FREEMAN
Authorized COLLABORATE Vendors
Sponsorship Opportunities
Q&A
Next Webinar Announcement

4. COLLABORATE 17 Dates and Location
Mandalay Bay Resort & Casino – Las Vegas, Nevada
April 2-6, 2017 (Sunday – Thursday) is the full show date range.
All exhibits need to be fully installed by Monday, April 3rd at 2 p.m.
Show floor opens on Monday April 3rd at 5:15 p.m. with our welcome reception on the show floor.

5. About COLLABORATE 17
COLLABORATE is jointly presented by the Independent Oracle Users Group (IOUG), the Oracle Applications Users Group (OAUG) and Quest International Users Group (Quest).
Anticipated Attendance: 5,500

6. General Information

7. COLLABORATE Tradeshow Team Introduction
IOUG – Cate Hunter –
OAUG – Marci Nessing –
Quest – Julie Lewis –

8. What does my booth come with?
Each 10’ X10’ space includes the following:
One (1) Full Exhibitor Conference Pass*
Three (3) Exhibit Hall Only Staff Passes*
One (1) Booth Number Floor Sticker
Basic Company Listing in the COLLABORATE Mobile App
ID Sign
Small wastebasket
*Each exhibiting company is entitled to three (3) exhibit hall complimentary badges and one (1) full conference complimentary badge (per 10x10 booth). In order to receive the complimentary badges each registrant is required to book within the COLLABORATE hotel block. If a registrant elects to stay at a different hotel, the fee is $ per registrant.

9. Exhibitor Set up and Tear Down Schedule
EXHIBITOR MOVE-IN
Sunday April 2, :00 a.m. - 5:00 p.m.
Monday April 3, :00 a.m. - 2:00 p.m.
All exhibits must be fully installed by Monday, April 3, 2017 at 2:00. p.m.
(Exhibitor Meeting on Monday, April 3, 2017 at 4:30 p.m. prior to the show opening at the OVI Lounge Booth #TBD)
EXHIBITOR MOVE-OUT
Wednesday April 5, :15 p.m. - 8:00 p.m.
Thursday April 6, :00 a.m. - 12:00 p.m.

10. Exhibitor Showcase Schedule
EXHIBITOR SHOWCASE HOURS
Monday April 3, :15 p.m. - 8:00 p.m.
Happy Hour on the Floor
Tuesday April 4, :00 a.m. - 4:15 p.m.
5:15 p.m. - 7:00 p.m Happy Hour on the Floor
Wednesday April 5, :45 a.m. – 4:15 p.m.

11. Where can I find the agenda and user group specific information for the show?
IOUG
collaborate.ioug.org
OAUG
collaborate.oaug.org
Quest
questdirect.org/conference/collaborate

12. Hotel Reservations

13. Hotel Reservations Book your hotel reservations today!
Deadline for the best discounted rates: February 28.
Be sure to go to the user group’s website you are exhibiting through to find the correct hotel link for your user group. Each user group has their own COLLABORATE site, listed on the previous slides and those have unique hotel reservation links to utilize.
All user group hotel links offer the same rates and availability.

14. Hotel Reservations
COLLABORATE is offering a discounted room block, through our websites for the following properties:
The Mandalay Bay Resort and Casino
Delano Las Vegas at Mandalay Bay
Luxor
In order to avoid a fee for staying outside of the hotel block, you would need to book your room, through one of the user group websites, at one of these properties. Reservations made through any other means (Expedia, Travelocity, etc.) are not valid for the hotel discount during registration.

15. Hotel Reservations Book reservations through your user’s group website
Book your hotel accommodations in an official COLLABORATE conference hotel prior to registering for the conference in order to claim significant conference admission savings ($200). Hotel reservations must be booked prior to registering for the conference
You will receive an Acknowledgement Number in your hotel confirmation – save this number for conference registration
Book your reservation by Friday, March 10 to take advantage of the COLLABORATE room rates. Rates are not guaranteed after this date.

16. Avoid Pirate Housing Companies!
Do not book hotel rooms through other companies claiming to be the “official” housing bureau for COLLABORATE 17
Official COLLABORATE housing bureau will NEVER contact attendees to book hotel rooms
Reservations through pirate housing companies are not guaranteed and you may lose your deposit or full payment
Notify your user group’s show management contact if you have been contacted by a pirate housing company
Get as much information as possible – Company name, contact name, phone number, , etc.

17. Exhibitor Registration

18. Exhibitor Registration
All exhibitors must be registered for COLLABORATE 17
Exhibitors will not be admitted into the exhibit hall without a badge
Pre-register prior to the conference
Exhibitors will receive comp codes and registration directions from their show management contacts.
Online registration closes on Thursday, March 30. Don’t forget to book your hotel room through your user group’s website prior to registering for the conference

19. Exhibitor Registration
Each 10’x10’ booth includes (1) full exhibitor conference registration and (3) exhibit staff passes
Additional exhibitor passes may be purchased
Full Exhibitor Conference and Upgraded Exhibit Hall Pass
Includes access to education sessions, Exhibitor Showcase, meals and receptions.
Rates increase on additional passes and upgrades after February 16.
Exhibit Staff Pass
Includes access into the Exhibitor Showcase, meals and receptions.
You may upgrade an Exhibit Staff Pass to a Full Exhibitor Conference pass for an additional fee.
Rates below are all early bird (Before 2/16)
Full Conference Exhibitor $1570, Upgrading an exhibit hall only pass to full conference $1055 additional, additional exhibit hall only staff pass $595.

20. Freeman

21. Freeman Exhibitor Kit Exhibitor Kit
Sent to main contact from the contract in January.
Please contact your user’s group show management team if you did not receive the from Freeman
Check your spam/junk mail folder for the
Exhibitor kit contains all order forms for your booth including material handling, shipping information and vendor forms

22. Freeman Online
Freeman Online
Orders may be placed through the Freeman Online website.
COLLABORATE 17 Freeman Online Link:
Don’t Forget! You can create your own username and password through the Freeman website to place online orders

23. Important Deadlines for Freeman
March 3rd- Advanced Freight Receiving Starts
March 13th – Discounted Pricing Deadline
March 28th – Advanced Freight Deadline
April 2nd- Show Site Receiving Start

24. Freeman Contacts Freeman Branch Exhibitor Services
6555 West Sunset Road
Las Vegas, NV 89118
Phone:
Freeman Exhibit Transportation:

25. Authorized COLLABORATE Vendors

26. Mandalay Bay Exhibitor Services
Mandalaybayexhibitorservices.com
Discounted pricing is available until March 14th!
Areas this would cover include:
Food and Beverage
Booth Cleaning
Internet and Telephone Lines
Electrical
Rigging and Hanging Signs
Security

27. Other Authorized COLLABORATE Vendors
Order forms for these can be found in your Freeman Exhibitor Kit or via Freeman Online. Only our official COLLABORATE vendors have been given permission to contact our exhibitors. If you are contacted by any other vendors, please let your User Group contact know immediately and refrain from doing business with them.
Audio Visual Vendor
Production Resource Group (PRG)
Lead Retrieval Vendor
American Tradeshow Services (ATS)
Photographer
Christie’s Photographic Solutions
Floral Vendor
National Plant & Floral, Inc.

28. Sponsorship Opportunties

29. IOUG Sponsorship Opportunities
Mobile App Upgraded Listing
The mobile app is how attendees will be navigating the show floor and finding solution and service providers that fit their needs, so make sure you have the right information and contact details in the palm of their hands.
Track Sponsorships
Sponsor one of the COLLABORATE 17 conference tracks and positions yourself as a thought leader during the event.
For more information contact Jim Conlon at or

30. OAUG Sponsorship Opportunities
Beer Garden Sponsorship at Closing Party:
One Available at $7,000.00
Includes:
Signage in Beer Garden area within the Party.
Sponsor logoed napkins in the Beer Garden Area
Sponsored logo signage as party sponsor at entrance of party and within agenda as party sponsor.
OAUG’s THEgame on the Tradeshow Floor:
$4,000.00
We bring you a crowd, create the energy, build the competition – and have lots of fun! Your sponsorship will be promoted and tweeted for maximum engagement - and we provide the cool prizes.

31. Quest Sponsorship Opportunities
Quest-opoly
If you are exhibiting with Quest you will want to be sure to join in our traffic driving game on the show floor. Quest-opoly is a sure fire way to get customers to stop by your booth, and give your staff a chance to engage and capture leads at COLLABORATE.
Mobile App Upgraded Listing
The mobile app is how attendees will be navigating the show floor and finding solution and service providers that fit their needs, so make sure you have the right information and contact details in the palm of their hands.
Contact to get more information

33. Next Exhibitor Webinar
Need to review this?
Today’s webinar will be available on each user group’s conference website.
Exhibitor Pre-Show Marketing Webinar
Exhibitor Marketing Kit is out and posted on each user group’s conference website but we will cover it more in depth on this webinar.
Wednesday, February 22nd at 1:00 p.m. Eastern
Registration link for webinar will be sent out to primary exhibitor contacts soon.
Exhibitor Onsite Sales Tips Webinar
Tuesday, March 14th at 1:00 p.m. Eastern

34. Thank you for attending today!